Overland Expo 2016 EAST

COOL RIDE CONTEST RULES

 
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ELIGIBILITY

The Cool Ride – Overland Vehicle and Bike Show (“Contest”) by Overland Expo is open to anyone, anywhere in the world who is at least eighteen (18) years old. Periodic random draw prizes will be awarded for which all entries are eligible. However, to qualify for the Finalist and Grand Prize awards, entrants must be present with their submitted ride at the Cool Ride Party at The Wedge in Asheville on Wednesday, October 5, AND must be present at Overland Expo EAST 2016 on Saturday evening (October 8) at Happy Hour to be eligible to win the Grand Prize of $500 Overland Expo Cash (which can only be spent at the show, on Sunday). Paid employees and contractors of Overland Expo are not eligible to enter. However, Volunteers, Instructors, and Presenters are eligible.

SPONSOR

The Contest is sponsored by Overland Expo, 2509 N. Campbell Ave, Ste 414, Tucson, AZ 85719 (“Sponsor”). Contest is in no way sponsored by, endorsed by, administered by, or associated with, The Wedge, Biltmore Estate, Facebook, Instagram, Twitter, or Squarespace.

ENTRY PERIOD

The Contest begins at 12:00am EST on August 27, 2016 and ends at 11:59pm EST on September 29, 2016 (the “Entry Period”). Entries submitted before or after the Entry Period will not be eligible. Sponsor’s computer is the official time-keeping device for the Contest.

WHAT TO ENTER

Overland Expo celebrates the diversity of vehicle-dependent overland travel. Whether large or small, from two wheels to four or more, we want to see what moves you. . .literally and figuratively. 

Show us your rig. Feature prominently any customizations, modifications or decorations that help make your vehicle unique! Talk it up in your caption, tell us about it and why you think it deserves to be our Coolest Ride for the Grand Prize.

To ensure eligibility for the contest, please submit files no larger than 20MB at the time of entry. Higher resolution files of at least 240 dpi/ppi will be requested should an entry be preselected to be awarded a prize or an honorable mention. All photographs should accurately reflect the subject matter and the scene as it appeared.

Entries may originate in any format—including, but not limited to digital files, digital prints, color prints, or black and white prints — so long as they are submitted electronically in a .JPEG .jpg, or.png form. Entries should include metadata if at all possible.

Previously published material for which non-exclusive rights were granted may be entered as long as you still maintain the right to grant us a license (see "Your Rights" below). You must be able to disclose when and where the photo appeared previously to Overland Expo upon request.

If you choose to include people in your submission, you are responsible for obtaining the necessary releases from the individuals depicted, and must be able to provide copies of those releases to Overland Expo upon request.

The following submissions are ineligible:

  • Photos of vehicles that do not belong to you (this includes vehicles you used to own; contest vehicles must currently belong to you);
  • Photos that violate or infringe upon another person's rights, including but not limited to copyright;
  • Photos that contain sexually explicit, nude, obscene, violent or other objectionable or inappropriate content;
  • Images that portray or involve damage to the environment by the photographer;
  • Images that portray or involve putting any individual or animal in danger; 

 

Overland Expo shall determine entry eligibility at its sole and absolute discretion.

HOW TO ENTER

All images must be submitted though our web page at www.OverlandExpo.com/CoolRide, including all required fields, including 

Digital images that are sent via mail or email will not be accepted.

Entries are limited to one vehicle and one motorcycle per person. You may not use an agency or automated system to enter. Sponsor reserves the right to reject any additional entries or entries that do not comply with these Official Rules. By entering, you indicate your unconditional agreement to, and acceptance of, these Official Rules and Sponsor’s decisions, which are final and binding. You cannot win a prize unless you comply with all requirements in these Official Rules.

Entrants may be asked to supplement their submission (such as with a paragraph about their photo or the highest resolution version of their photo) anytime on or after September 25, 2016. 

JUDGING

Some entries will be randomly selected to win prizes on entry, other entries will be judged. Entries will be judged on originality, technical improvements, composition, overall impact, artistic merit and subject matter relevance to the contest theme, except that the People’s Choice award will be determined based on which of the finalists receives the most votes. Judging will be conducted by a panel of Overland Expo employees and a group of guest judges to be selected by Overland Expo at its sole discretion (the “Panel”). The Panel will evaluate all valid entries and pick the following winners in the following categories:

Random Draws (Multiple, weekly): During the Entry Period, entries will be selected at random to receive gear, books and other prizes which will be announced during the entry period.

 

Best Overland Vehicle Finalist (3 winners): The Panel will select unique and interesting rigs on 4 wheels (or more).

 

Best Overland Motorcycle Finalist (3 winners): The Panel will select stunning two-wheeled travel options.

 

People’s Choice (2 winners): Overall winners (one motorcycle, one vehicle) selected from among the finalists based on the highest number of votes received during public voting to be held on www.OverlandExpo.com/CoolRide in September, 2016.

 

Grand Prize Winner (1 winner): Will be selected by popular vote from among all 8 Finalists.

 

POTENTIAL WINNER REQUIREMENTS

Except where prohibited, a potential winner may be required to complete and return an affidavit of eligibility, including proof of age, use rights for Overland Expo to use the entry in promotions, and liability/publicity release within 14 days. If a potential winner is a minor, his/her parent or legal guardian will be required to sign the documents on his/her behalf. If a potential winner fails to return these documents on time, an alternate potential winner may be selected in his/her place.

PRIZES

One (1) Grand Prize Winner will receive:

  • $500 OVERLAND EXPO CASH awarded on Saturday, October 8, during happy hour at Overland Expo (5 - 7 pm). “Overland Expo Cash” can only be spent with participating vendors at Overland Expo EAST 2016. All $500 must be spent at Overland Expo, there will be no cash back or transfer.

 

Three (3) Best Overland Vehicle Finalists will receive: 

  • Overland Expo T-shirt, hat, decal and patch gift set
  • Weekend Pass with Camping (single) entrance to the event*
  • Total Value: $200

 

Three (3) Best Overland Motorcycle Finalists will receive: 

  • Overland Expo T-Shirt, hat, decal and patch gift set
  • Weekend Pass with Camping (single) entrance to the event*
  • Total Value: $200

 

Two (2) People’s Choice Winners will receive: 

  • Overland Expo T-Shirt, hat, decal and patch gift set
  • Weekend Pass with Camping (single) entrance to the event*
  • Total Value: $200

 

MULTIPLE (TBD) Random Draw Winners will receive: 

  • Various prizes to be announced during Entry Period
  • Most prizes can be shipped worldwide; need not be present at the Cool Ride Party at the Wedge in Asheville or Overland Expo to win
  • Total Value: Varied

 

  • Any finalist who has already purchased tickets will receive a refund up to the value of Weekend Pass with Camping; no cash back. All finalists must have Biltmore entrance tickets, either with their original purchase or through Overland Expo (if chosen as a finalist, Overland Expo will work with entrants to secure their Biltmore passes).

All winners are responsible for paying any income taxes due, if any. Any prize details not specified above will be determined by Sponsor, at its sole discretion. A prize may not be transferred and must be accepted as awarded. A winner may not request cash or a substitute prize; however, Sponsor reserves the right to substitute a prize with another prize of equal or greater value if the prize is not available for any reason, as determined by Sponsor, at its sole discretion.

QUESTIONS

Questions and inquiries about contest rules can be emailed to info@overlandexpo.com

 

YOUR RIGHTS

Your entries help Overland Expo encourage the exploration of our beautiful world. Thank you for helping to further our mission through your photography.

You will retain all rights to any photograph you submit—including ownership.

If you enter the Cool Ride Contest, you hereby grant Overland Expo nonexclusive right to:

  • Display the photograph on the OverlandExpo.com website and Cool Ride Contest web page (www.OverlandExpo.com/CoolRide) as well as and not limited to on Overland Expo social media channels and in print materials, in support of our mission;
  • Allow third-parties to share the photograph on social media platforms: including but not limited to Twitter, Facebook, Instagram and Pinterest.

Overland Expo will endeavor to credit all photographs with the caption "Person's Name" when the full name is available.

GENERAL CONDITIONS

In the event that the operation, security, or administration of the Contest is impaired in any way, Sponsor may, in its sole discretion, either: (a) suspend theContest to address the impairment and then resume the Contest; or (b) award the prize(s) from among the eligible entries received up to the time of the impairment. Sponsor reserves the right, in its sole discretion, to disqualify and seek damages from any individual who tampers with the operation of the Contest, violates these Official Rules, or acts in a disruptive or unsportsmanlike manner. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. Proof of sending any communication to Sponsor by mail shall not be deemed proof of receipt of that communication by Sponsor. In the event of a dispute as to the owner of an online entry, the authorized account holder of the e-mail address used to enter will be deemed to be the owner. The Contest is subject to federal, state, and local laws and regulations and is void where prohibited.

RELEASE AND LIMITATIONS OF LIABILITY

By entering, you agree to release and hold harmless Sponsor, their respective parent, subsidiaries, affiliates, and each of their respective officers, directors, employees, and agents (the “Released Parties”) from and against any claim or cause of action arising out of participation in the Contest or receipt or use of any prize, including, but not limited to: (a) unauthorized human intervention in the Contest; (b) technical errors; (c) printing errors; (d) late or undelivered mail; (e) errors in the administration of the Contest; or (f) injury or damage to persons or property. You waive the right to claim any attorneys fees and any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.

PRIVACY AND PUBLICITY

Any information you submit as part of the Contest will be used in accordance with Sponsor’s Privacy Policy. The information you provide when you enter is provided to Sponsor. Except where prohibited, you consent to Sponsor’s use of your name in any list of winners (if applicable) and for promotional purposes in any media without further payment or consideration.

QUESTIONS

Questions and inquiries about contest rules can be emailed to info@overlandexpo.com