Frequently Asked Questions
Do I need to register?
If you plan to attend on the Overland Experience package, attendees need to register online and select classes before arriving to the event. The earlier the better as premium / advanced classes do fill up quickly!
How do I register?
It's simple! You can register online for the Overland Experience package and pay by check, Paypal, or credit card. Please double-check to see which show is currently available for registration: Overland Expo WEST near Flagstaff, AZ in May OR Overland Expo EAST near Asheville, NC, in October.
If I plan to buy a Weekend or Day Pass, do I need to register?
The receipt from the purchase of a Weekend or day pass is your ticket into the event. Please bring ID to verify at check-in. No pre-registration is necessary.
If I buy a Weekend or Day Pass, can I register for individual classes?
No, sorry! We cannot make Overland Experience classes available to day passes attendees on an individual basis. Please don't call or email and ask, we will still say no!
Can I register for an Overland Experience package or purchase a Weekend Pass over the phone?
Sorry, but we don't take phone orders. Please use our website to make a secure transaction.
What is the difference between the Overland Experience package and a day or weekend pass?
Overland Experience is an all-inclusive education package. Day Pass access allows you to enjoy a variety of select programs. Review the comparison chart for details.
Will you sell out?
—Overland Experience packages: we expect to sell out, so don't delay your registration! Earliest registrants get first-pick of the best classes, which do fill up.
—Weekend and Day Passes: we will not sell out; they are unlimited.
- My spouse / friend / partner wants to accompany me to the classes, do I register single or double? Each participant needs to register when attending classes, workshops, and driving courses. Space is limited, so you would need to register as a double and sign-up accordingly. If your partner does not want to take classes, see below.
I want to register for Overland Experience, but the person riding with me doesn't want to take classes. How should we register?
You would register as a single and then add the $50 extra-person fee on the registration form under "add your extras." This covers day pass entrance fees for the weekend, happy hour tickets for Friday and Saturday evening, and the BBQ on Sunday for that person.
If I register for a single Overland Experience package now, but my spouse decides to join me later and take classes, can I upgrade later to a double?
Yes! We really would love to have as many couples as possible, so please do contact us if you want to upgrade.
If I drive a truck and bring two motorcycles, will we still be able to get the double package?
Yes! That's a great arrangement. The double package is for one vehicle (truck) and two people. We don't charge extra for the motorcycles. You will both be able to sign up for the classes you want.
One person / one vehicle and/or one bike is a single package.
What kind of vehicles can I bring?
Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds, going to and from to the classrooms. No vehicles / motorcycles are permitted in the vendor area. Mountain bikes are a great alternative for getting around. Please note:
At Taylor Ranch (EAST venue): NO ATVs, quads, or side-by-sides allowed at Taylor Ranch. NO EXCEPTIONS! We will have carts for assisting low-mobility attendees with accessing sites.
At Mormon Lake Lodge (WEST venue): NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites.
Does Overland Expo provide vehicles or motorcycles to use during classes?
No, Overland Expo does not provide or rent vehicles or motorcycles. The Land Rover test vehicles are for the Overland Skills driving course sessions only, not for the whole weekend. You need to bring your own vehicle or motorcycle to participate in the exercises.
- Will I have to sign a waiver?
All Overland Experience participants will be required to sign a waiver of liability before attending. This will be emailed to registrants in advance.
When is the event held?
Overland Expo WEST: Third weekend in May.
Overland Expo EAST: First weekend in October.
Sign up for our Newsletter for the latest updates.
What is your refund / cancelation policy?
Refunds will be made according to the following schedule (sorry, no exceptions!):
*All requests must be received by email by 5pm MST on dates noted. We do not give refunds due to weather, no exceptions.
Overland Expo WEST / Overland Experience packages:
- October 20, 2015 to March 19, 2016: refund of purchase amount less 5%.
- March 20, 2016 to April 19, 2016: refund of purchase amount less 25%.
- April 20, 2016 to May 19, 2016: no refund.
- Roll-overs at value to future EAST or WEST events may be requested anytime to May 19, 2016.
Overland Expo WEST / Weekend and Camping Passes:
- By April 19, 2016: refund of purchase amount less 25%.
- April 20, 2016 to May 5, 2016: refund of purchase amount less 50%.
- May 5, 2016 to May 19, 2016: no refund.
- At-gate purchases: no refund.
Overland Expo WEST or EAST / Day Passes:
- At-gate purchases: no refund.
Overland Expo EAST / Overland Experience packages:
- June 17, 2016 to August 6, 2016: refund of purchase amount less 5%.
- August 7, 2016 to September 6, 2016: refund of purchase amount less 25%.
- September 7, 2016 to October 6, 2016: no refund.
- Roll-overs at value to future EAST or WEST events may be requested anytime to October 6, 2016.
Overland Expo EAST / Weekend and Camping Passes:
- By September 7, 2016: refund of purchase amount less 25%.
- September 8, 2016 to September 22, 2016: refund of purchase amount less 50%.
- September 23, 2016 to October 6, 2016: no refund.
- At-gate purchases: no refund.
Can I bring my kids?
Yes! Kids 17 and under are FREE (when attending with their parents). We encourage families to attend Overland Expo and make improvements to kids programs every year. Many of our workshops, demos, and programs are geared toward families interested in overlanding.
Can my teenager take classes on their own?
Kids (anyone 17 and under) can attend any of the activities in the Kids Adventure Area or other Weekend Pass programs on their own. If space is available, they can accompany their parent to Overland Experience classes (see age restrictions below) but they cannot participate actively in any class and they cannot attend any class of their own. Priority attendance is reserved for paying Overland Experience attendees; you may add your 18+ year-old to your existing Overland Experience package if you wish, please contact us about payment.
What other programs can my kids attend?
Kids 7 and up are welcome in seminars, lectures and workshops.
For safety reasons, kids under 12 can't attend the technical field classes involving moving vehicles.
On the Land Rover driving course: all drivers must be 18 and older. Age 16 and up is allowed with valid driver's license and if accompanied by a parent. Children in vehicles must be old enough (toddlers and up) to be strapped safely into the vehicle without car seats. No infants please.
Do I need to sign-up my kids for classes?
No, kids do not sign-up for classes. Kids Adventure Area activities and Weekend Pass programs are open to everyone, so kids can show up at the scheduled time. If they are going to attend Overland Experience classes with their parents (they cannot attend on their own), they can do so only if space is available. Please see age restrictions above for more details.
What are the details of day care?
We provide access to day care service with our Overland Experience packages. Day care is available for children who are potty-trained. Although we hire accredited professionals, with references and background checks, we are not set up to have people park kids all day long, since the activities are fairly limited. We recommend a few hours at a time. Parents can check kids in and out as they like, but they will be required to show ID and sign in and out.
Day care hours:
- Friday and Saturday 7:45 am to 5 pm (lunch not included).
- Sunday 10 am to 3 pm (lunch not included).
- Note: you will need to pick up your kids during the lunch hour (12 pm to 1 pm).
Can I bring my dog(s) to Overland Expo?
Yes! We try to be pet-friendly. However, because of a dog bite incident, we have some new rules:
All dog owners (Weekend / Day Passes and Overland Experience) must sign a rules/waiver form.
Dogs must be leashed, quiet, and cleaned-up-after at all times.
NO "zip" leashes (the retractable kind); this is so dogs do not lunge unexpectedly at kids or other dogs.
Aggressive dogs will be banned, this includes fighting other dogs, barking, or showing unsocial behavior.
Do NOT leave any pet (or child!) in a vehicle at any time—it will be hotter than you think, and it is fatal.
Can I bring my dog(s) to classes?Yes, with some limitations. As long as they are not disruptive to teachers or other attendees, they can go with you to any classes or programs held outdoors, but not to any of the classrooms inside permanent buildings (because of health regulations). Please be mindful of those around you.
What are the public hours? FRIDAY 9-5 / SATURDAY 8-5 / SUNDAY 8-3
When do you announce your class & program offerings?
Overland Expo WEST: In January or February the year of the show.
Overland Expo EAST: In late August the year of the show.
Sometimes we run a little late, especially when adding lots of new classes. Check the Schedule page for the most up-to-date information.
When can I sign up for classes?
Once you are registered for an Overland Experience package, your information is entered into database. You will receive notification approximately 2 months before the event of when our online sign-up is open. Please make sure to use a current email address. Our process is automated and email is our main form of contact with you.
If I buy a day or weekend pass, can I register for individual classes?
No, sorry! We cannot make Overland Experience classes available to day or weekend passes attendees on an individual basis. Please don't call or email and ask, we will still say no!
I am interested in being a presenter or instructor . . . how do I apply?
Please submit an online application of your class, presentation, roundtable, or demonstration along with a bio. Please do not email us your ideas. We do not accept submissions via email. Check out the Join Our Team page for current applications and deadlines.
How do I find out about being an Exhibitor?
You can find the information you need on our exhibitor page. You will be able to register online or by phone. You can either download the Exhibitor Prospectus or request to have one mailed to you. Please note: registration is for overland- and outdoor-related businesses only [no time-shares, crafts, jumping castles, etc.].
When can I register as an Exhibitor?
Overland Expo WEST: Registration begins in October for existing exhibitors for preferred choice, and in November for new exhibitors.
Overland Expo EAST: Registration begins in June for existing exhibitors for preferred choice, and in July for new exhibitors.
Will exhibitor spaces sell out?
We expect to sell out of Prime Plus and Prime Exhibitor spaces early and may eventually fill up our exhibitor space entirely. Do not delay your registration. Contact us about availability. Registration begins in October for existing exhibitors for preferred choice, and in November for new exhibitors.
Who owns Overland Expo?
Overland Expo is solely owned and run by Jonathan and Roseann Hanson. Overland Expo is not part of the Overland International / Overland Journal / Expedition Portal suite of businesses.
What is overlanding? Isn't it just a fancy word for something I already do... camping?
Overlanding is a way to describe exploring by your own self-contained means, usually by vehicle (often with four-wheel-drive capability) or adventure motorcycle. It's long been a traditional way to describe safaris in Africa or exploring in Australia. Brits head "overland" to Africa and Asia and across the Continent.
We use the term to differentiate the activity from other four-wheel-drive activities such as rock-crawling or rallying. For overlanders, the journey is as important as the destination or the activities that we do when we get to our destination (if there even is a specific destination): hiking, nature watching, kayaking, mountain biking, and so on.
For overlanders, camping is really a highlight as well—we enjoy innovations such as roof-top tents, 12-volt fridges, and high-quality awnings, ground tents, kitchen kits, and equipment such as compressors, winches, and other recovery gear.
Overland Expo is designed as a unique event to introduce consumers to all the innovative equipment for camping and vehicles, and to introduce travel enthusiasts to the pleasures of exploring the world via your own self-contained means, whether it's an old van or a new Land Cruiser or Sportsmobile or BMW motorcycle.
Through social events, programs, classes, and exhibitors, Overland Expo is the largest and most unique event combining adventure travel, vehicles, and motorcycles with education & commerce.
It's the place to come to get outfitted, get trained, get inspired . . . and get going.
I would like to find out more about the overland industry, is there a source for this?
Our Overland Sourcebook is a high-quality glossy magazine-format book that is the definitive source for all things adventure: products, services and resources. Listings are organized for consumers and for manufacturers, and includes sections for product types (trailers, roof tents, fridges, bumpers, etc.), service types (travel, consulting, fabrication, business marketing, etc.), and resource types (online resources, clubs, and more). Looking for a new shirt for your staff to wear at trade shows? A fabricator for your product idea? A marketing specialist? Overland Sourcebook will save you time and improve your connections.
Overland Experience attendees and exhibitors receive a free copy of The Overland Sourcebook at the event. Overland Expo exhibitors receive listings in the sourcebook as part of their package, and we also sell display advertising. It is also for sale (print version) or free (download PDF or iPad version) online throughout the year.
I'm concerned about environmental impact... how do you mitigate that?
We teach and encourage an approach to exploring by vehicle and motorcycle that respects the land, wildlife, and the other cultures you might encounter. Many of our classes focus on "treading lightly" and how to be an unobtrusive traveler. Overlanding is about exploring, not conquering obstacles, and we focus on the discovery rather than the "extreme" 4x4 or motorcycle activities that are unfortunately more visible.
Overland Expo provides full recycling services (we truck all recyclables to the nearest municipality where full service recycling is available) and we always leave all areas in better shape than we find them, whether the ranch venue or a trail we drive down.
Our sustainability pledge:
- Our office is built from recycled styrofoam & concrete 10-inch "Rastra" block (R25)
- Our office is 100% powered by the wind & sun
- We practice reduce-reuse-recycle for all office materials
- We are part of the Environmental Protection Agency's Green Power partnership program, purchasing EPA-certified Renewable Energy Certificates for:
- all off-site office & internet services
- all travel
- all sponsored events, including travel and impact of participants
HOURS AND LOCATION
Overland Expo 2016 WEST — May 20-22, 2016
Public Hours: Friday 9 am - 5 pm / Saturday 8 am - 5 pm / Sunday 8 am - 3 pm
Location: Mormon Lake Lodge, 1991 Mormon Lake Road West Side, Mormon Lake, AZ 86038, United States [Google maps link] (About 45 min from Flagstaff, AZ.) Please do NOT call Mormon Lake Lodge with questions! Check our FAQ first, then contact us if you cannot find your answers.
Come on full Overland Experience student package, Weekend Pass, or one-day pass (Saturday and Sunday only). See http://www.overlandexpo.com/west for links to these ticket options
What is available in Flagstaff?
Check out our Guide to Flagstaff page.
at the Venue
Is the venue accessible for limited mobility / handicapped people?
Attendees with limited mobility will be able to park in our handicapped-designated areas. There are accessible bathrooms, and we include accessible porta-a-johns in the camping and vendor areas. The venue is level, but graveled; wheelchair access to vendors and the camping area could be challenging. It will be extremely difficult if an unlikely rain adds mud to the equation. Please contact us for more information, and we’ll do our best to make your visit as easy as possible.
What kind of food is available?
Mormon Lake Lodge offers a variety of on-site options for eating. They have a casual sit-down Steakhouse & Saloon as well as a Pizzeria & Coffeehouse to suit your take-away needs. There is also a Country Store, which provides any last-minute camping supplies, snacks, cold beverages, and basic groceries. For more information, refer to their website.
Looking for other ways to curb your hunger? We now bring in Food Trucks to cook-up a variety of delicious choices. Trucks will vary each year.
Is fuel available?
The Mormon Lake Lodge Country Store provides gasoline, diesel and propane.
Who can camp at the on-site campground?
Basic camping on-site (no hook-ups) is included free with any Overland Experience package. No need to make a reservation, there is plenty of space available in the open field (see below).
General admission who purchase Weekend Pass with Camping will also have access to the basic on-site campground (no hook-ups).
Reservations are not required for basic camping—all spots are available on a first come basis.
Groups are welcome to stake out their own areas.
What is the main campground like?
The site is a wide, level grass field just north of and adjacent to the main exhibitor and training areas. Access is open to all vehicles except very large Class A motorhomes; any non-four-wheel-drive vehicles enter at their own risk and will be responsible for extraction should rain create muddy terrain. There will be porta-john and cabana style showers within the campground; flush toilets and limited shower facilities are available in the adjacent RV park, along with potable water for filling up.
- RULES FOR THE MAIN CAMPGROUND:
- Pets are welcome, but please clean up after them; make sure to read the Pet Rules above.
- There will be 24-hour security.
- NO open (wood or charcoal) fires. Cookstoves (propane, white gas, etc) and gas-powered campfire units okay. (Regulations as of April 2013.)
- There is NO electricity. Please turn off your generators after sunset.
- Camping opens Thursday at 1:00 PM. You may stay over Sunday night.
- What are the arrival times for camp check-in?
With the purchase of an Overland Experience package or Weekend Pass with Camping, plan to arrive during daylight hours to check-in and set-up: Thursday, any time between 1 pm and 7 pm; Friday or Saturday, between 8 am and 5 pm; Sunday between 8 am and 3 pm. NO ARRIVALS BEFORE OR AFTER THESE TIMES.
- What are the vehicle restrictions in the main campground?
Access is open to all vehicles except very large Class A motorhomes; any non-four-wheel-drive vehicles enter at their own risk and will be responsible for extraction should rain create muddy terrain. Please make reservations at the Mormon Lake RV Park (see below) or at a nearby RV park.
- What about the Mormon Lake RV Park & Campground?
UPDATE AS OF MARCH 1: WE ARE FULL AND ARE NO LONGER TAKING REQUESTS OR RESERVATIONS.
The lodge operates an adjacent developed campground with pull-through RV sites including full hookups and electricity; these are available on a reserved or first-come basis . Do not contact the Lodge for reservation. Tents and no-hookup truck and motorcycle campers are welcome in this area as well. Cost is approximately $18 per night, no hookups, or $15 for just a tent; $35 per night, full hookups (note: you will pay Mormon Lake Lodge, and prices are subject to change). Please fill out our online reservation form (no longer available) and we'll put you on the waiting list for a slot. The RV Park fills up quickly, so if you are on the waiting list, we recommend you have a back-up plan. UPDATE AS OF MARCH 1: WE ARE FULL AND ARE NO LONGER TAKING REQUESTS OR RESERVATIONS.
nearby Accommodations & Camping
What is available in Flagstaff?
Check out our Guide to Flagstaff page.
What are my options for hotels?
There are no on-site hotels available (sorry, all cabins at Mormon Lake Lodge are booked by staff in advance), but there are many options nearby, at all price levels. Check out our Accommodations section of our Guide to Flagstaff page for links and information.
- Coconino National Forest campgrounds and dispersed camping:
There are two U.S. Forest Service campgrounds just west of Mormon Lake Lodge: Dairy Springs and Double Springs. Sites are well-spaced and shaded with tables, grills, water, and toilets. For more information, see the Forest Service page about Coconino campgrounds.
For those who prefer more solitude, dispersed camping is also allowed in the Coconino National Forest. For a detailed guide to regulations and suggested sites, see: Dispersed camping.
Trip & Vehicle Planning
I am flying in and need to rent a car/bike, is this possible?
Flagstaff’s Pulliam Airport (FLG) is a 30-minute connecting flight from Phoenix’s Sky Harbor International (PHX). All major car rental companies are represented at FLG, or you can rent a car at PHX and make the 2-1/2-hour drive to Flagstaff/Mormon Lake from there.
For something a bit more interesting than a Kia sedan, Barlow’s Jeep Rental in Sedona (30 miles from Flagstaff) rents new Jeep Wranglers.
If you are looking to rent a motorcycle, AZRide.com in Scottsdale has everything from BMW GS models (including lowered-seat versions) to Royal Enfield Bullets . . . as well as Harley Davidsons, if you really want to bug the BMW guys.
Where is the best place to find other attendees interested in caravanning?
There are numerous groups organizing overlanding trips to the show, both for fee or for free. Check our Overlanding to the Expo WEST page.
The following forums are also good resources:
If you have other forum resources, please let us know.
Hours and Location
Overland Expo 2016 EAST – October 7-9, 2016
Location: The Biltmore Estate, Asheville, North Carolina
Come on full Overland Experience student package, Weekend Pass, or one-day pass (Saturday and Sunday only). See http://www.overlandexpo.com/east for links to these ticket options
Camping & Accommodations
- What are my options for hotels?
Because of its geographical location on the Blue Ridge Parkway, Asheville and the surrounding region has hundreds of hotels. But don't delay your reservations; October is prime "leaf" season for fall, so book early. They will sell out. Plenty of options here: http://www.exploreasheville.com/2015-overland-expo
- What is the main campground like?
DRY CAMPING: There are NO hookups for electricity or water at this venue. We provide porta-toilets and camp-style remote showers in privacy cabanas. There will be a central tank of potable water for filling up, but we ask that people be very conservative (so there is enough for all) and that you are self-sufficient (bring your own water containers / food / cooking gear, etc.).
TREES: There are no trees at the camping area of the venue (i.e. no place to hang a hammock), please plan accordingly.
FIRES: There will be several designated fire pits, but otherwise no personal campfires (wood or charcoal) due to fire danger. Propane is allowed.
FACILITIES & AMENITIES: There will be portable bathrooms and showers, water fillup stations, and trash facilities, but we are recommending you treat this like a true overlanding trip: be self-sufficient or plan to travel to a nearby town (minutes away) for food, water, etc.
RVs: Sorry, but Class-A motorhomes / large RVs are NOT PERMITTED. Due to the nature of the terrain, there is not an appropriate space for any motorhomes with limited ground clearance / no 4WD. We will not have any way to recover stuck RVs. Check out your options for RV parks nearby here (note: book early, it's going to be fall "leaf" season): http://www.rvparkreviews.com/regions/North_Carolina/Fletcher.html
VEHICLES & TRAILERS: Camping on-site will be limited to overland rigs: trucks, trailers (only if pulled by four-wheel-drive truck), and purpose-built larger rigs that have four-wheel-drive. Please make sure your trailer has adequate ground clearance. (Reminder: there are no hookups in this venue.) Quiet generators are allowed but must be turned off by 10 pm. Two-wheel-drive vehicles may be turned away if it has rained or snowed—plan accordingly.
MOTORCYCLES: Camping is in an open grassy field. We recommend you bring a block, plate or other appropriate item to place underneath your kickstand for added support. You will be parking next to your tents so plan accordingly.
HOURS OF ARRIVAL: TBD.
AT THE Venue
- Is the venue accessible for limited mobility / handicapped people?
There will be parking for limited mobility / handicapped, but the grounds are hilly and the pathways either rough dirt, gravel, or grass, so please plan accordingly. Motorized wheelchairs with large tires will do better. Scooters will have a hard time due to the terrain. We will have carts for assisting low-mobility attendees with accessing sites.
- What transportation can I use around the venue?
- NO ATVs, quads, or side-by-sides allowed. NO EXCEPTIONS!
- Bring mountain bikes as an alternate way of getting around.
- And, of course, walking! The grounds are easily accessible by foot.
- We will have carts for assisting low-mobility attendees with accessing sites.
- What kind of food is available?
- How is cell service at the venue?
The venue is located in an urban area with coverage by most major carriers––Verizon is the best, followed by AT&T and T-Mobile.
- What is available in Asheville?
Asheville is a full-service city with everything from fine dining to brew pubs; in fact, it's been voted best brew city in America numerous times! We have developed an Asheville guide with some of our favorites. Another great resource is: http://www.exploreasheville.com/2015-overland-expo
Trip & Vehicle Planning
- What are my options for flying in?
Charlotte Douglas International in Charlotte, NC, is the nearest international airport (a couple hours away), and there is a nice regional airport just minutes away, Asheville Regional.
- I am flying in and need to rent a car, is this possible?
Both the airports above have facilities for car / vehicle rentals, but you'll find more variety at the international airport.
- Does Overland Expo provide vehicles for taking classes?
No, Overland Expo does not provide or rent vehicles for classes. The Land Rover test vehicles are for the Overland Skills driving course sessions only, not for the whole weekend.
- If I want to fly and ride, what are my options?
Although motorcycle rentals are not available locally in Asheville, you can fly to the surrounding areas and enjoy a ride through the Smoky Mountains on your way to Overland Expo.
- Does Overland Expo provide motorcycles for taking classes?
There are NO rental, loaner or demo bikes available to use. You must bring your own registered, road legal motorcycle and gear if you want to participate in motorcycle classes.
- Where is the best place to find other attendees interested in caravanning?
The following forums are good resources:
If you have other forum resources, please let us know.
Top image courtesy Renedian.com (Mongolia).