Frequently Asked Questions
Overland Expo WEST
HOURS AND LOCATION
When: Overland Expo 2019 WEST — May 17 - 19, 2019
Public Hours: Friday 9 am - 5 pm • Saturday 8 am - 5 pm • Sunday 8 am - 3 pm
Location: Fort Tuthill County Park, 2446 Fort Tuthill Loop, Flagstaff, AZ 86005 [OVERVIEW LOCATION MAP]
Ways to Attend: on a premium Overland Experience package, general admission Weekend Pass with Camping, or a Day Pass (Friday, Saturday or Sunday). See www.overlandexpo.com/tickets-west to buy tickets. All tickets must be purchased in advance!
What is available in Flagstaff? Check out our Guide to Flagstaff page.
at the Venue
+ WHAT IS DAY PARKING LIKE?
- On-site Day Pass parking: a limited quantity will be available for purchase in advance, online only.
- Free off-site Day Pass parking: at Northern Arizona University with shuttle to / from Overland Expo (see hours below).
- No overnight parking or camping allowed with Day Passes (so please don’t ask!).
+ WILL YOU HAVE SHUTTLE SERVICE FROM FLAGSTAFF?
Shuttle service will be available for Day Pass ticket-holders to/from the free off-site parking at Northern Arizona University (NAU).
Overland Expo has partnered with The Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) to provide shuttle service to/from NAU's lots.
+ WILL THE SHUTTLE SERVICE BE PET-FRIENDLY?
Overland Expo is a dog-friendly event! If you would like to bring your pet, please refer to NAIPTA's guidelines below:
- Service animals are welcome, but pets must be kept in cages.
If you would like to bring your pet to Overland Expo and he / she is not a service animal and cannot be transported in a cage, you will need to purchase a ticket in advance to park on-site at Fort Tuthill.
+ WHAT ARE THE SHUTTLE HOURS?
The off-site Day Pass parking at NAU with shuttle to/from Overland Expo will run will run:
- Friday 8am – 7pm
- Saturday 7:30am – 7pm
- Sunday 7:30am – 4 pm
+ WHAT ARE MY TRANSPORTATION OPTIONS AROUND THE VENUE?
Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds. No vehicles / motorcycles are permitted in the vendor area.
Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites.
+ IS THE VENUE ACCESSIBLE FOR LIMITED MOBILITY / HANDICAPPED PEOPLE?
Attendees with limited mobility will be able to park in our handicapped-designated areas. There are accessible port-a-johns in the camping and exhibitor areas. The venue is level, with a large amount of pavement (though rough); some is graveled; the camps are dirt, and will be difficult for wheelchairs and low-mobility. Please contact us for more information, and we’ll do our best to make your visit as easy as possible.
+ CAN I USE MY DRONE AT THE FORT TUTHILL VENUE?
Drones are not allowed, for safety reasons; additionally, we are within 1 mile of an airport and within the flight zone.
+ WHAT KIND OF FOOD IS AVAILABLE?
We will have an array of food and beverage trucks, from pizza to falafel, as well as coffee and other beverages.
+ IS FUEL AVAILABLE?
There are plenty of fuel stations within minutes of the venue, around the Flagstaff area.
on-site CAMPING (non-reserved AND PAID RESERVATION CAMP)
+ Who can camp on-site?
- Basic camping on-site (no hook-ups), interspersed throughout the grounds in a pine forest, is included free with any Overland Experience package for smaller overland vehicles and motorcycles only (no vehicles over 35 feet, no large trailers, see vehicle restrictions). (Individual reservations are not needed as all camp spots are in open areas, interspersed with pine trees—see below.). See http://www.overlandexpo.com/west for links to ticket options.
- There are also a limited number of reservable campsites (120) available in the Fort Tuthill Campground, adjacent to the Exhibitor Area, with water spigots, grills, and fire rings, primitive bathrooms and camp showers (no hookups; no vehicles over 35 feet, no large trailers; see vehicle restrictions). Overland Experience students will have the option of reserving these at additional cost with their registration.
- General admission who purchase Weekend Pass with Camping will also have access to the basic on-site camping (no hook-ups). See http://www.overlandexpo.com/west for links to ticket options.
- Day Pass attendees (those visiting for only one day) ARE NOT eligible for camping. See http://www.overlandexpo.com/west for links to ticket options.
- All camping spots in the included camping areas are on a first come basis.
- Groups are welcome to stake out their own areas, or if you have 15 or more, you may contact us to arrange a group camp area (with pre-approval only, and well in advance; subject to space availability)
+ What are the camping areas like?
Rustic camping is located north of the exhibitor and training areas. Access is open to overland vehicles only; no hookups; no vehicles over 35 feet, no large trailers; see vehicle restrictions. There will be porta-john and cabana style showers within the campground; there are potable water spigots for filling up.
Camping is festival style. On-site camping is in demand. In order to accommodate as many on-site campers as possible, campers will be within 6 feet of fellow campers.
RULES FOR CAMPING:
- Pets are welcome, but please clean up after them; make sure to read the Pet Rules.
- There will be roving 24-hour security.
- NO open (wood or charcoal) fires allowed in the dispersed free camping areas. Cookstoves (propane, white gas, etc) and gas-powered campfire units okay. (Fires are allowed, if conditions permit, in the paid reserved county campground only in existing fire rings and in the grill boxes.)
- There is NO electricity. Please turn off your generators after sunset.
- Camping opens Thursday [times will vary depending on your ticket type]. You may stay over Sunday night.
- Friends Who Want To Camp Together, Must Arrive Together: There will be no reserving space for friends within the campgrounds. If you plan to camp with your friend, we will have a dedicated area on-site where you can wait to enter the campgrounds until their arrival.
FACILITIES & AMENITIES:
- There are no hookups for electricity or water in the rustic camping areas.
- We provide porta-toilets throughout the venue.
- SHOWERS: Shower service and availability will be VERY limited. Due to the natural location of the venue, there is insufficient water pressure and proper drainage that is required for most systems, such as shower trailers. Our camp showers are offered as convenience only, it’s not intended as a hotel-style experience. They are sponsored by NEMO and are quite good, but again, it’s a camp shower! We recommend you prepare as you would for an overland-style camping experience, bringing your own portable shower system or wet-wipe style cloths for the two to three nights you will be camping.
- There are water spigots thoughout the camp areas for filling up, but we ask that people be conservative and that you bring your own filled water containers / food / cooking gear, etc. Treat this like a true overlanding trip: be self-sufficient or plan to travel to Flagstaff (minutes away) for food, water, etc.
TREES: There are pine trees in the camping areas (yes, bring a hammock), but no wood cutting.
FIRES: No campfires (wood or charcoal) in the dispersed free camp areas due to fire danger. Propane is allowed, including portable campfire appliances. Fires are permitted in the county campground (reservation only, available to Overland Experience only) in existing fire rings and grill boxes, only if forest fire restrictions are not in place. NOTE: All and any fires, including propane, could be banned in the event of extreme fire danger.
GENERATORS: Quiet generators are allowed but must be turned off by 10 pm.
FIREARMS: Venue rules state no firearms
+ WHAT ARE THE ARRIVAL TIMES FOR CAMP CHECK-IN?
For Overland Experience registrants that are camping on-site and Weekend Pass with Camping ticket holders, plan to arrive during staffed hours of operations and allow extra time for parking and/or camp set-up.
Please visit our Show Updates page for specific times.
NEARBY ACCOMMODATIONS & CAMPING
+ WHAT IS AVAILABLE IN FLAGSTAFF?
Check out our Guide to Flagstaff page. Book Early! It's a busy weekend in Flagstaff.
+ WHAT ARE MY OPTIONS FOR HOTELS?
There are no on-site hotels available, but there are many options nearby, at all price levels. Check out our Accommodations section of our Guide to Flagstaff page for links and information. *Disclaimer: if you are contact by Expo Housing Services (http:// www.expohousingservices.com), we are in no way associated and it is a scam.
+ COCONINO NATIONAL FOREST CAMPGROUNDS AND DISPERSED CAMPING:
There are many U.S. Forest Service campgrounds around the Flagstaff area. Sites are well-spaced and shaded with tables, grills, water, and toilets. For more information, see the Forest Service page about Coconino campgrounds.
For those who prefer more solitude, dispersed camping is also allowed in the Coconino National Forest. For a detailed guide to regulations and suggested sites, see: Dispersed camping.
Trip & Vehicle Planning
+ I AM FLYING IN AND NEED TO RENT A CAR/BIKE, IS THIS POSSIBLE?
Flagstaff’s Pulliam Airport (FLG) is a 30-minute connecting flight from Phoenix’s Sky Harbor International (PHX). All major car rental companies are represented at FLG, or you can rent a car at PHX and make the 2-1/2-hour drive to Fort Tuthill from there.
For something a bit more interesting than a Kia sedan, Barlow’s Jeep Rental in Sedona (20 miles from the venue) rents new Jeep Wranglers.
If you are looking to rent a motorcycle, Arizona Motorcycle Adventures in Tempe and AZRide.com in Scottsdale cover everything from BMW GS models, Honda Africa twins to Royal Enfield Bullets . . . as well as Harley Davidsons, if you really want to bug the BMW guys.
+ WHERE IS THE BEST PLACE TO FIND OTHER ATTENDEES INTERESTED IN CARAVANNING?
There are numerous groups organizing overlanding trips to the show, both for a fee or for free. Check our Overlanding to the Expo WEST page. The following forums are also good resources:
If you have other forum resources, please let us know.
+ CAN I DISPLAY A VEHICLE THAT I HAVE FOR SALE?
If you have a personal vehicle for sale, you are welcome to display a "for sale" sign at your vehicle, in the camping area.
If you are an overland vehicle builder / customizer selling for profit, contact us about displaying your vehicle for a nominal fee.
Header Image: Photo Credit Todd Stewart, OUTDOORMTNMAN PHOTOGRAPHY