Frequently Asked Questions

General Attendance Information


Ways to Attend FAQ

What are the differences between premium and general admission tickets?

Still deciding? Click image to enlarge activity comparison chart and pricing.

NOTE: All tickets must be purchased in advance, no at-gate sales!

Overland Experience

Our premium, all-inclusive education package, with access to hundreds of specialized classes (over 400 session-hours offered) taught by world-class instructors; on-site camping; complimentary happy hour drinks Friday and Saturday, BBQ celebration Sunday, and special attendee bag – in addition to the vendor/exhibitor area, all demos, slideshows, and films.

Weekend Pass with Camping / Day Pass

General admission enjoys variety of select programs, with access to the vendors/exhibitors, all demos, slideshows and films, and are welcome to join happy hours. Weekend Pass with Camping will have access to our on-site free dry-camping areas.

Review the comparison chart to the right for details and costs.
 

What are other ways I can attend?

We also have opportunities to:

Volunteer—we can always use helping hands during the event, as well as setting up before the event and tearing down after the event. See the application page for more details and availability.

Instruct or Present—twice a year we open applications to teach or present: once for the WEST show (November-December of prior year) and once for the EAST show (June-July of current year). Due to the volume of applications we receive, we do not accept any email requests. See application page for more details and availability.
 

When is the event held?

  • Overland Expo WEST: Third weekend in May.

  • Overland Expo EAST: TBA weekend in October.

Sign up for our Newsletter for the latest announcements.

Can I review the Release of Liability before I arrive?

Yes, you can download and read the Participant Release of Liability [CURRENT FOR 2019 WEST], is agreed to electronically when you register for any ticket.


Overland Experience FAQ


Do I need to register?

If you plan to attend and participate with an Overland Experience package, you need to register (purchase tickets) online, in advance.
 

What is the benefit of registering early?

Advanced and premium classes fill-up quickly, so the earlier you register, the better your chances at selecting popular classes. Instructions to select classes are sent out in the order registrations are received.
 

how do I sign up for classes?

Class selection starts approximately two months before the show using an online system. When class sign-ups are available, an email invite will be sent to the email address you registered with. All classes must be selected before arriving to the event. We limit class size to offer the best teaching atmosphere.
 

How do I register for an overland experience package?

It's simple! Register online for an Overland Experience package and pay by credit card. Make sure to register using a frequently checked email so you don't miss any communications from us. 
 

Can I register over the phone?

Sorry, but we don't take phone orders. Please use our website to make a secure transaction.
 

Do you offer military discounts?

Yes, as a way to say thank you, Overland Expo offers a 20% discount on Overland Experience packages, Weekend Passes, and Day Passes for active or recent (within 18 months) military service—information will be collected during registration.
 

Will you sell out?

Overland Experience packages are limited in number will sell out early. Popular classes fill up quickly, and early registrants get first-pick.
 

My spouse / friend / partner wants to accompany me to the classes, how do I register? 

We limit the number of students in each class to offer the best teaching atmosphere. Each participant would need to register for an Overland Experience ticket and sign-up for classes, workshops, and driving courses accordingly. If your partner does not want to take classes, see below.
 

I want to register for Overland Experience, but the person with me doesn't want to take classes. How should we register?

The primary participant would register as an Overland Experience ticket and then add the "additional adult non-class participant" ticket. They get to enjoy the same benefits of Weekend Pass admission, with added benefits of happy hour tickets for Friday and Saturday evening, and the banquet on Sunday.
 

If I register for aN Overland Experience package now, but my spouse decides to join me later and take classes, can I upgrade later?

Yes! We really would love to have as many couples as possible, so please do contact us if you want to upgrade.
 

IF I PURCHASED AN OVERLAND EXPERIENCE PACKAGE, CAN I DOWNGRADE TO A WEEKEND PASS?

Once class selection begins, we do not allow Overland Experience attendees to downgrade to Weekend Pass or Day Pass status.
 

is there a limit to the number of vehicles and motorcycles I CAN bring with me?

Each Overland Experience registration admits one adult and allows for one vehicle (truck) and/or one motorcycle (additional permit required for each). If two participants arrive in the same vehicle, you’ll save the cost and need for a second vehicle permit.

Does Overland Expo provide vehicles or motorcycles to use during classes?

No, Overland Expo does not provide or rent vehicles or motorcycles. On any sponsored driving course (such as Land Rover, BFGoodrich, or Ford), the test vehicles provided are for the session only, not for the whole weekend. You need to bring your own vehicle or motorcycle to participate in the exercises.
 

WHAT ARE MY TRANSPORTATION OPTIONs around THE EVENT?

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds, and while going to and from to the classrooms. No vehicles / motorcycles are permitted in the exhibitor area. 

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites. 
 

Will I have to sign a waiver?

All ticket holders agree to our Release of Liability upon registration online. You will also sign a paper copy of the Release of Liability at check-in; download and read the Participant Release of Liability [link to come once form is available].


Weekend and Day Pass FAQ

If I plan to buy a Weekend or Day Pass, do I need to buy tickets in advance?

All Weekend Pass with camping tickets need to be purchased online, in advance, and are available while supplies last. 

Day Pass tickets are sold online, in advance. Bring a copy of your ticket (digital or print is accepted) and your ID with you. 
 

HOW DO I PURCHASE A WEEKEND OR DAY PASS?

It's simple! Purchase Passes online and pay by credit card. 
 

CAN I PURCHASE A WEEKEND PASS OVER THE PHONE?

Sorry, but we don't take phone orders. Please use our website to make a secure transaction.
 

If I buy a Weekend or Day Pass, can I sign-up for individual classes?

No, sorry! Overland Experience classes are not available to weekend or day pass attendees, and not on an individual basis. Please don't call or email and ask, we will still say no!
 

WILL YOU SELL OUT?

  • Weekend Passes with Camping are limited and will sell out. Available to purchase online, while supplies last.

  • Day Passes usually do not sell out; unexpected circumstances may limit ticket sales for high-attendance days.

WHAT ARE MY TRANSPORTATION OPTIONS AROUND THE EVENT?

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds. No vehicles / motorcycles are permitted in the vendor area. 

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites. 
 

WILL I HAVE TO SIGN A WAIVER?

All Overland Experience participants will be required to agree to the terms of a waiver of liability before attending. This will be provided to registrants to read at the time of registration, and purchasing any ticket constitutes agreement to the waiver and its terms.


Refund FAQ

Do you give refunds due to weather?

We have been hit with extreme weather during past Overland Expos, continued through it all and had a great time to boot. We are a show by adventurers, for adventurers. We do not give refunds due to weather*—it does not stop the show, it just makes the driving course more epic! (*For emergency personnel whose jobs require them to report to duty, please contact us as soon as you are deployed.)
 

What is your cancelLation policy and How do I request a refund?

If you have to cancel for any reason, forward your emailed ticket confirmation, along with your written request to cancel @ overlandexpo.com. To receive a refund, requests must be received by 11:59pm on last date listed on the refund schedule below, and will be processed within 2-3 business days.

For all ticket types, refunds will be made according to the following schedule (sorry, no exceptions!):

Overland Expo 2019 WEST

April 17, 2019 and BEFORE: refund of full purchase amount.

April 18, 2019 and AFTER: no refunds.

Overland Expo 2019 EAST

  • TBA


Kids and Pets FAQ

Can I bring my kids?

Yes! At Overland Expo, kids 17 and under are FREE (when attending with their parents). We encourage families to attend Overland Expo and make improvements to kids programs every year. Many of our workshops, demos, and programs are run by kids for kids and families interested in overlanding.
 

Can my teenager take classes on their own?

  • Kids (anyone 17 and under) can attend any of the activities in the Kids Adventure Area or other Weekend Pass programs on their own. If space is available, they can accompany their parent to Overland Experience classes (see age restrictions below) but they cannot participate actively in any class and they cannot attend any class of their own; priority attendance is reserved for paying Overland Experience attendees.

  • On the Land Rover or other brand-sponsored driving course: all drivers must be 18 and older. Age 16 and up is allowed with valid driver's license and if accompanied by a parent.

  • You may add your 18+ year-old to your existing Overland Experience package if you wish, please contact us about payment. (Sorry, but teenagers 17 and under cannot register for Overland Experience on their own.)

what are the requirements for activities at the kids expedition skills area?

  • Participation at the Kids Expedition Skills Area is for kids age 8 and older. Kids ages 8-10 must have parents present; older kids, parents at instructor discretion.

  • Gloves, closed-toe shoes and safety glasses required for participation.

  • Parents must sign safety liability form.

  • Parents can come to observe, but this is a kids activity overseen by Camel Trophy organizers with the strictest safety protocols.

What other programs can my kids attend?

  • Kids 7 and up are welcome in seminars, lectures and workshops.

  • For safety reasons, kids under 12 can't attend the technical field classes involving moving vehicles.

  • On the Land Rover or other brand-sponsored driving course: Children in vehicles must be old enough (toddlers and up; no infants) to be strapped safely into the vehicle without car seats.

Do I need to sign-up my kids for classes?

No, kids do not sign-up for classes. Kids Adventure Area activities and Weekend Pass programs are open to everyone, so kids can show up at the scheduled time. If they are going to attend Overland Experience classes with their parents (they cannot attend on their own), they can do so only if space is available. Please see age restrictions above for more details.
 

What are the details of day care?

We provide access to day care service with our Overland Experience packages and exhibitors. Day care is available for children who are potty-trained. Although we hire accredited professionals, with references and background checks, we are not set up to have people park kids all day long, since the activities are fairly limited. We recommend a few hours at a time. Parents can check kids in and out as they like, but they will be required to show ID and sign in and out.

Day care hours:

  • Friday and Saturday 7:45 am to 5 pm (lunch not included—you will need to pick up your kids during the lunch hour 12 – 1 pm).

  • Sunday 10 am to 3 pm (lunch not included—you will need to pick up your kids during the lunch hour 12 – 1 pm).

Can I bring my dog(s) to Overland Expo?

Yes! We try to be pet-friendly, however, because of a dog bite incident, we have some rules:

  • Dogs must be leashed, quiet, and cleaned-up-after at all times.

  • NO "zip" leashes (the retractable kind); this is so dogs do not lunge unexpectedly at kids or other dogs.

  • Aggressive dogs will be banned, this includes fighting other dogs, barking, or showing unsocial behavior.

  • Do NOT leave any pet (or child!) in a vehicle at any time—it will be hotter than you think, and it is fatal.

Can I bring my dog(s) to classes?

Yes. As long as they are leashed and not disruptive to teachers or other attendees, they can go with you to any classes or programs. Please be mindful of those around you.
 


Schedule & Class FAQ

What are the public hours? 

Friday 9 am - 5 pm  •  Saturday 8 am - 5 pm  •  Sunday 8 am - 3 pm
 

Media usage of program content: 

All content (print or lecture / verbal) of all classes / programs is copyright to the presenter and may not be used for generating revenue / building viewers online or in any other format without the owner’s explicit permission in writing (short video clips of 5 minutes or less or photographs are allowed).
 

When do you announce your class & program offerings?

Approximately two months before the event, we publish schedules and a complete list of our program offerings. Check the Schedule & Classes web page (on the main navigation menu for the current show) for the most up-to-date information.
 

When can I sign up for classes?

If you registered for an Overland Experience package, you will receive an email with instructions for class selection. Email is our main form of communication and instructions will be sent to the email you registered with. All classes must be signed up for prior to arrival.

If you purchased a Weekend / Day Pass ticket, you do not sign up for classes. There are many other programs you can freely attend, check current schedule for offerings.
 

If I buy a day or weekend pass, can I register for individual classes?

No, sorry! We cannot make Overland Experience classes available to day / weekend passes attendees on an individual basis. Please don't call or email and ask, we will still say no!
 

I am interested in being a presenter or instructor . . . how do I apply?

See application page for current deadlines and submit an online application of your class, presentation, roundtable, or demonstration along with a bio. Please do not email us your ideas—we do not accept submissions via email. 


Exhibitor FAQ

How do I find out about being an Exhibitor?

You can find the information you need on our exhibitor page for either WEST or EAST [web page will be available for current show registration only] to download the current Exhibitor Prospectus. Please note: registration is for overland- and outdoor-related businesses only [no time-shares, crafts, jumping castles, etc.].
 

When can I register as an Exhibitor?

  • Overland Expo WEST: Registration begins in early November for existing exhibitors for preferred choice, and then mid-November for new exhibitors.

  • Overland Expo EAST: Registration begins in June for existing exhibitors for preferred choice, and in July for new exhibitors.

Will exhibitor spaces sell out?

At Overland Expo WEST, we sell out in the early spring. Do not delay! At Overland Expo EAST, we expect to sell out of Prime Plus and Prime Exhibitor spaces early and may eventually fill up our exhibitor space entirely. Do not delay your registration. Contact us about availability. 


General FAQ

Who owns Overland Expo? 

Overland Expo is solely owned and run by Jonathan and Roseann Hanson. Overland Expo is not part of the Overland International / Overland Journal / Expedition Portal suite of businesses.
 

What is overlanding? Isn't it just a fancy word for something I already do... camping?

Overlanding is a way to describe exploring by your own self-contained means, usually by vehicle (often with four-wheel-drive capability) or adventure motorcycle. It's long been a traditional way to describe safaris in Africa or exploring in Australia. Brits head "overland" to Africa and Asia and across the Continent. 

We use the term to differentiate the activity from other four-wheel-drive activities such as rock-crawling or rallying. For overlanders, the journey is as important as the destination or the activities that we do when we get to our destination (if there even is a specific destination): hiking, nature watching, kayaking, mountain biking, and so on.

For overlanders, camping is really a highlight as well—we enjoy innovations such as roof-top tents, 12-volt fridges, and high-quality awnings, ground tents, kitchen kits, and equipment such as compressors, winches, and other recovery gear.

Overland Expo is designed as a unique event to introduce consumers to all the innovative equipment for camping and vehicles, and to introduce travel enthusiasts to the pleasures of exploring the world via your own self-contained means, whether it's an old van or a new Land Cruiser or Sportsmobile or BMW motorcycle.

Through social events, programs, classes, and exhibitors, Overland Expo is the largest and most unique event combining adventure travel, vehicles, and motorcycles with education & commerce.

It's the place to come to get outfitted, get trained, get inspired . . . and get going.
 

I would like to find out more about the overland industry, is there a source for this?

Our Overland Sourcebook  is a high-quality glossy magazine-format book that is the definitive source for all things adventure: products, services and resources. Listings are organized for consumers and for manufacturers, and includes sections for product types (trailers, roof tents, fridges, bumpers, etc.), service types (travel, consulting, fabrication, business marketing, etc.), and resource types (online resources, clubs, and more). Looking for a new shirt for your staff to wear at trade shows? A fabricator for your product idea? A marketing specialist? Overland Sourcebook will save you time and improve your connections.

Overland Experience attendees and exhibitors receive a free copy of The Overland Sourcebook at the event. Overland Expo exhibitors receive listings in the sourcebook as part of their package, and we also sell display advertising. It is also for sale or free online throughout the year; please visit our publications sister site at http://www.exploringoverland.com/publications/.

I'm concerned about environmental impact... how do you mitigate that?

We teach and encourage an approach to exploring by vehicle and motorcycle that respects the land, wildlife, and the other cultures you might encounter. Many of our classes focus on "treading lightly" and how to be an unobtrusive traveler. Overlanding is about exploring, not conquering obstacles, and we focus on the discovery rather than the "extreme" 4x4 or motorcycle activities that are unfortunately more visible.

Overland Expo provides full recycling services (we truck all recyclables to the nearest municipality where full service recycling is available) and we always leave all areas in better shape than we find them, whether the ranch venue or a trail we drive down.

Our sustainability pledge:

  • Our office is built from recycled styrofoam & concrete 10-inch "Rastra" block (R25)

  • Our office is 100% powered by the wind & sun

  • We practice reduce-reuse-recycle for all office materials

  • We are part of the Environmental Protection Agency's Green Power partnership program, purchasing EPA-certified Renewable Energy Certificates for:

    • all off-site office & internet services

    • all travel

    • all sponsored events, including travel and impact of participants


Media Usage, Rights, and Release

MEDIA / PHOTO RELEASE:

At Overland Expo, photography, audio, and video recordings may occur, either by media for professional purposes, by Overland Expo staff / contractors for promotional purposes, or by attendees for recreational sharing on social media. Your entry to Overland Expo constitutes your consent to such photography, filming, and/or recording and to any use, in any and all media in perpetuity, of your appearance and voice for any purpose in connection with your presence at Overland Expo. 

MEDIA USE: 

Participant agrees that all content of all classes / programs is copyright to the presenter and may not be used for generating revenue / building viewers online or in any other format without the owner’s explicit permission in writing (short clips of 5 minutes or less or photographs are allowed).

RESTRICTIONS: 

Drones are not allowed.


VEHICLE RESTRICTIONS:

In order to keep our culture of off-the-beaten-path travel alive and well, all on-site camping is restricted to motorcycles, tents, overland vehicles, and small overland trailers ONLY.  

  • Read all restrictions below. If you have an overland capable adventure vehicle which falls outside these restrictions, please contact us and send us a description and picture of the vehicle.

  • All attendees are responsible for their own extraction—if they do become stuck, which is more likely with large and/or 2WD and wet conditions.

2WD vehicles:

Two-wheel drive vehicles enter at their own risk; we reserve the right to turn away vehicles if rain has made the camping fields too soft for 2WD to safely access.

Larger overland vehicles: 

Overland/4WD vehicles up to 35 feet long and overland conversions that are not 4WD such as Sprinters or other vans are permitted to camp on site. Do note that larger vehicles may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles.

Trailers:

As a general rule, 13’ is the maximum trailer length. Slightly longer teardrop trailers and off-road designed trailers will also be accommodated. Pop-ups are measured in hauling length, not deployed length. Any hard-sided, standing room trailers must be micro-trailers under 13'. We will do our best to accommodate longer and/or enclosed motorcycle trailers, but please contact us if it is oversized. Vehicles with trailers may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles. 

NOT PERMITTED: 5th-wheel or large travel trailers, or toy haulers cannot be accommodated.

RVs:

NOT PERMITTED: Class-A and Class-C motorhomes / large RVs cannot be accommodated, no exceptions. 
Check out options for nearby RV parks: EAST / WEST

Motorcycles:

Camping is in an open grassy field, that may or may not be wet; appropriate tires are recommended. We also recommend you bring a block, plate or other appropriate item to place underneath your kickstand for added support. You will be parking next to your tents so plan accordingly.


Overland Expo WEST FAQ


HOURS AND LOCATION

When: Overland Expo 2019 WEST — May 17 - 19, 2019

Public Hours: Friday 9 am - 5 pm  •  Saturday 8 am - 5 pm  •  Sunday 8 am - 3 pm

Location: Fort Tuthill County Park, 2446 Fort Tuthill Loop, Flagstaff, AZ 86005 [OVERVIEW LOCATION MAP

Ways to Attend: on a premium Overland Experience package, general admission Weekend Pass with Camping, or a Day Pass (Friday, Saturday or Sunday). See www.overlandexpo.com/tickets-west to buy tickets. All tickets must be purchased in advance!

What is available in Flagstaff? Check out our Guide to Flagstaff page.
 

Fort Tuthill overview.jpg

at the Venue

What is Day parking like?

Day parking for your vehicle and/or motorcycle will be in assigned lots. Purchase early to get the best lots; once on-site lots fill, tickets will be assigned off-site lots with shuttle service.

There is no overnight parking or camping allowed with Day Passes (so please don’t ask!).

 

Will you have Shuttle service FROM FLAGSTAFF? 

Yes! More info about shuttles to come.
 

Can I use my drone at the fort tuthill venue?

Venue is within 1 mile of Flagstaff airport. DRONES ARE NOT ALLOWED without FAA license, complete flight plans filed with airport controller, and aviation radio contact with control tower at all times. Large fines and confiscation for violation.


WHAT ARE MY TRANSPORTATION OPTIONS AROUND THE VENUE?

We have a free shuttle running around the event roads from 730 am to 10 pm. One of the shuttles will be dog-friendly (look for sign).

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds. No vehicles / motorcycles are permitted in the vendor area. 

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites. 
 

Is the venue accessible for limited mobility / handicapped people?

Attendees with limited mobility will be able to park in our handicapped-designated areas. There are accessible port-a-johns in the camping and exhibitor areas. The venue is level, with a large amount of pavement (though rough); some is graveled; the camps are dirt, and will be difficult for wheelchairs and low-mobility. Please contact us for more information, and we’ll do our best to make your visit as easy as possible.
 

What kind of food is available?

We will have an array of food and beverage trucks, from pizza to falafel, as well as coffee and other beverages.
 

Is fuel available?

There are plenty of fuel stations within minutes of the venue, around the Flagstaff area.

on-site CAMPING (non-reserved AND PAID RESERVATION CAMP)

Who can camp on-site?

  • Basic camping on-site (no hook-ups), interspersed throughout the grounds in a pine forest, is included free with any Overland Experience package for smaller overland vehicles and motorcycles only (no vehicles over 35 feet, no large trailers, see vehicle restrictions). (Individual reservations are not needed as all camp spots are in open areas, interspersed with pine trees—see below.). See http://www.overlandexpo.com/west for links to ticket options.

  • There are also a limited number of reservable campsites (120) available in the Fort Tuthill Campground, adjacent to the Exhibitor Area, with water spigots, grills, and fire rings, primitive bathrooms and camp showers (no hookups; no vehicles over 35 feet, no large trailers; see vehicle restrictions). Overland Experience students will have the option of reserving these at additional cost with their registration.

  • General admission who purchase Weekend Pass with Camping will also have access to the basic on-site camping (no hook-ups). See http://www.overlandexpo.com/west for links to ticket options.

  • Day Pass attendees (those visiting for only one day) ARE NOT eligible for camping. See http://www.overlandexpo.com/west for links to ticket options.

  • All camping spots in the included camping areas are on a first come basis.

  • Groups are welcome to stake out their own areas, or if you have 15 or more, you may contact us to arrange a group camp area (with pre-approval only, and well in advance; subject to space availability)

What are the camping areas like?

Dispersed camping is located north of the exhibitor and training areas. Access is open to overland vehicles only; no hookups; no vehicles over 35 feet, no large trailers; see vehicle restrictions. There will be porta-john and cabana style showers within the campground; there are potable water spigots for filling up.

RULES FOR CAMPING:

  • Pets are welcome, but please clean up after them; make sure to read the Pet Rules.

  • There will be roving 24-hour security.

  • NO open (wood or charcoal) fires allowed in the dispersed free camping areas. Cookstoves (propane, white gas, etc) and gas-powered campfire units okay. (Fires are allowed, if conditions permit, in the paid reserved county campground only in existing fire rings and in the grill boxes.)

  • There is NO electricity. Please turn off your generators after sunset.

  • Camping opens Thursday at 1:00 PM. You may stay over Sunday night.

FACILITIES & AMENITIES: 

  • There are no hookups for electricity or water at this venue.

  • We provide porta-toilets throughout the venue.

  • SHOWERS: Shower service and availability will be VERY limited. Due to the natural location of the venue, there is insufficient water pressure and proper drainage that is required for most systems, such as shower trailers. Our camp showers are offered as convenience only, it’s not intended as a hotel-style experience. We recommend you prepare as you would for an overland-style camping experience, bringing your own portable shower system or wet-wipe style cloths for the two to three nights you will be camping.

  • There are water spigots thoughout the camp areas for filling up, but we ask that people be conservative and that you bring your own filled water containers / food / cooking gear, etc. Treat this like a true overlanding trip: be self-sufficient or plan to travel to Flagstaff (minutes away) for food, water, etc.

TREES: There are pine trees in the camping areas (yes, bring a hammock), but no wood cutting.

FIRES: No campfires (wood or charcoal) in the dispersed free camp areas due to fire danger. Propane is allowed, including portable campfire appliances. Fires are permitted in the county campground (reservation only, available to Overland Experience only) in existing fire rings and grill boxes, only if forest fire restrictions are not in place.

GENERATORS: Quiet generators are allowed but must be turned off by 10 pm. 
 

What are the arrival times for camp check-in?

For Overland Experience registrants that are camping on-site and Weekend Pass with Camping ticket holders, plan to arrive during staffed hours of operations and allow extra time for parking and/or camp set-up. 

HOURS TBD
 

nearby Accommodations & Camping

What is available in Flagstaff?

Check out our Guide to Flagstaff page. Book Early! It's a busy weekend in Flagstaff.
 

What are my options for hotels?

There are no on-site hotels available, but there are many options nearby, at all price levels. Check out our Accommodations section of our Guide to Flagstaff page for links and information. *Disclaimer: if you are contact by Expo Housing Services (http://www.expohousingservices.com), we are in no way associated and it is a scam.
 

Coconino National Forest campgrounds and dispersed camping:

There are many U.S. Forest Service campgrounds around the Flagstaff area. Sites are well-spaced and shaded with tables, grills, water, and toilets. For more information, see the Forest Service page about Coconino campgrounds

For those who prefer more solitude, dispersed camping is also allowed in the Coconino National Forest. For a detailed guide to regulations and suggested sites, see: Dispersed camping.
 

Trip & Vehicle Planning

I am flying in and need to rent a car/bike, is this possible?

Flagstaff’s Pulliam Airport (FLG) is a 30-minute connecting flight from Phoenix’s Sky Harbor International (PHX). All major car rental companies are represented at FLG, or you can rent a car at PHX and make the 2-1/2-hour drive to Fort Tuthill from there. 

For something a bit more interesting than a Kia sedan, Barlow’s Jeep Rental in Sedona (20 miles from the venue) rents new Jeep Wranglers.

If you are looking to rent a motorcycle, Arizona Motorcycle Adventures in Tempe and AZRide.com in Scottsdale cover everything from BMW GS models, Honda Africa twins to Royal Enfield Bullets . . . as well as Harley Davidsons, if you really want to bug the BMW guys. 
 

Where is the best place to find other attendees interested in caravanning?

There are numerous groups organizing overlanding trips to the show, both for a fee or for free. 
Check our Overlanding to the Expo WEST page.

The following forums are also good resources: 

If you have other forum resources, please let us know.
 

Can I display a vehicle that I have for sale?

If you have a personal vehicle for sale, you are welcome to display a "for sale" sign at your vehicle, in the camping area.

If you are an overland vehicle builder / customizer selling for profit, contact us about displaying your vehicle for a nominal fee.


Overland Expo EAST FAQ

Location and hours

Event Location

Location for parking varies depending on ticket type. Please refer to your ticket for exact location and your final materials for which driveway to use. The venue is the REEB Ranch, owned by Oskar Blues Brewery. [Google Map

parking for event

Overland Experience ticket holders have the option to park in an on-site designated area or camp with their rigs on-site (purchase of permit is required for each rig).
Weekend Pass with Camping ticket holders can camp with their rigs on-site (purchase of pass is required for each rig).
All Day Passes ticket holders — there is mandatory off-site parking located at Oskar Blues Brewery, with a free shuttle to the event. No day pass parking will be accommodated at REEB Ranch, with the exception of limited mobility attendees (select pass with your ticket).

how to attend?

We offer ticket options from one-day general admission passes to full Weekend Passes with Camping to our premium Overland Experience education packages. For more details and to purchase tickets (usually available 3-4 months prior to event) see Ways to Attend. All tickets must be purchased online, in advance. 

Public event Hours

Friday 9 am – 5 pm • Saturday 8 am – 5 pm • Sunday 8 am – 3 pm

Shuttle details & ada parking

There will be 3-4 shuttles running for day visitors from multiple to and from REEB Ranch on Friday, Saturday, and Sunday. The shuttle hours are: Fri & Sat 7:15 am - 10:30 pm; Sun 7:15 am - 9:30 pm. NOTE: All tickets must be purchased online, in advance. You must show your ticket to get on the shuttle. 

  • Download the Entrance / Parking PDF for addresses and check-in instructions.

    • See map for shuttle drop-off / pick-up location at the venue.

  • These are dog-friendly shuttles—if you bring your companion, please keep them under control and do not allow them to sit on seats.

  • Shuttles will not be accessible for those with limited mobility—please select the appropriate pass with your ticket for alternative, designated parking at REEB Ranch.

  • Sorry, bicycles are not allowed on shuttles.

  • If you have a small child requiring the use of a car seat, the child and a guardian may be dropped off at the Dupont Road entrance to the venue before proceeding to off-site parking. See details under Trip & Vehicle Planning.

  • NOTE: There is no overnight parking allowed at the Day Pass Parking lots. All vehicles must be removed after the final shuttle of the day.

Check-in details

Attendees are welcome to arrive and check-in anytime during open HQ hours, which are as follows:

  • Thursday 10AM – 6 PM; (Overland Experience)

  • Thursday 1PM – 6 PM; (Weekend Pass with Camping)

  • Friday 730AM – 5PM; (ALL ticket types)

  • Saturday 730AM – 5PM; (ALL ticket types)

  • Sunday 8AM – 3PM (ALL ticket types)

Should you arrive in the area earlier than your ticket’s posted time, please plan to wait in town until the gates open. The road leading to REEB Ranch is very narrow and there is nowhere on-site or on the road for us to safely stage vehicles. To ensure road safety, early and late arrivals will be turned away, no exceptions.

 

on-site campground

Who can camp at the on-site campground?

  • Basic camping on-site (no hook-ups) for smaller overland vehicles and motorcycles only (no vehicles over 35 feet, no large trailers, see information below on restrictions) is included free with any Overland Experience package. (Individual reservations are not needed as all camp spots are in an open field—see below.) Note: Overland Experience tickets are sold per person and then a permit is added for vehicle and/or motorcycle.

  • General admission who purchase Weekend Pass with Camping will also have access to the basic on-site campground (no hook-ups; see below for vehicle restrictions). Note: passes are sold per person, not per vehicle, and then vehicle and/or motorcycle permit is purchased separately for camping.

  • One-day Pass attendees (those visiting for only one day, even if purchasing all three days) will not be eligible for camping. 

  • All camping spots are on a first come basis. 

  • Groups are welcome to stake out their own areas.

  • For those with limited mobility: we will have an area set aside in the campground close to the main road and close to ADA toilets. From camp, the distance to the exhibitor area entrance is about 150 yards and the distance to the training area is about 300 yards. When you arrive please let the parking staff know you need the limited mobility camp area. If you require the use of mobility aids, please note the REEB Ranch venue is comprised of grassy fields with slight inclines and gravel roads between them. 

 

What is the on-site campground like?

ACCESS: There is a designated area for camping, but sites are on a first-come basis. Camp hosts will be on hand to help you. Please camp only where camp hosts / marshalls indicate. 

camping5.png

DRY CAMPING: There are NO hookups for electricity or water at this venue

car3.png

TERRAIN: Camping is in an open, grassy field (NOTE: humps!) Bring good leveling blocks, don’t dig.

scenery.png

TREES: There are no trees in the camping area of the venue (i.e. no place to hang a hammock), please plan accordingly. All trees are protected: no wood cutting, nailing or attaching anything to trees, or disturbing the forests. 

WATER: There will be potable water sources for filling up—please use conservatively so there is enough for everyone. We recommend you prepare like you would for an overlanding trip: be self-sufficient and bring your own water containers / food / cooking gear, etc. or plan to travel to a nearby town (minutes away) for supplies. There will be bottled water for sale at the food court.

TOILETS: There will be porta-toilets, but no flush toilets at the campground. Please use toilets, not the surrounding areas. If you need to dump your grey or black water, there are dump stations at nearby RV parks.

SHOWERS: There will be a set of camp-style showers at the main campground across from HQ; there will be hot water, but no electricity so hours of use are limited to daylight hours. Or, bring your own shower / water heating system.

LAUNDRY: There are no laundry services. You can find laundromats in town a few minutes away.

 TRASH & RECYCLING: There will be bins on site, but please try to minimize your trash accumulation; pack it in, pack it out.

FIRES: There will be several designated fire pits, but otherwise no personal campfires (no wood burning or digging pits) due to venue rules. This includes charcoal grills; propane is allowed.

GENERATORS: Quiet generators are allowed, but must be turned off by 10 pm. Use during the day to top off batteries.

NOISE LEVEL: Please be courteous of other campers—no music, parties or other loud noises. Quiet time: 10 pm - 6 am

FIREARMS: Venue rules state no firearms

 

What are my options for nearby hotels, camping, & other accommodations?

Because of its geographical location near the Blue Ridge Parkway, Pisgah, Hendersonville, and Asheville and the surrounding region have hundreds of hotels. But don't delay your reservations; although prime "leaf" season is October into November, so book early. Check out nearby options and Overland Expo specials on our Guide to Asheville.

AT THE Venue
 

Can I use a drone at the venue?

No. Drones are not allowed.

Is the venue accessible for limited mobility / handicapped people?

There will be parking for limited mobility / handicapped, but the grounds are ALL GRASS, so please plan accordingly. Motorized wheelchairs with large tires will do better. We will have carts for assisting low-mobility attendees with accessing sites.

What transportation can I use around the venue?

  • NO ATVs, quads, or side-by-sides allowed. NO EXCEPTIONS!

  • Bring mountain bikes as an alternate way of getting around. The venue has fantastic mountain biking trails as well.

  • And, of course, walking! The grounds are easily accessible by foot. See information above for a link to the trails map.

  • We will have carts for assisting low-mobility attendees with accessing sites.

What kind of food is available?

There will be a good selection of food trucks onsite.

How is cell service at the venue?

The venue is located in a rural area with very limited coverage––U.S. Mobile is best, Verizon is good but spotty in the fields; others unknown. 

What is available in Pisgah, Hendersonville, and Asheville?

Hendersonville and Asheville are full-service cities with everything from fine dining to brew pubs; in fact, Asheville has been voted best brew city in America numerous times! We have developed a Guide to Asheville with some of our favorites.

Trip and Vehicle Planning

 

What are my options for flying in?

Charlotte Douglas International in Charlotte, NC, is the nearest international airport (a couple hours away), and there is a nice regional airport in Hendersonville, Asheville Regional. Both the airports above have facilities for car / vehicle rentals, but you'll find more variety at the international airport.

Does Overland Expo provide vehicles for taking classes?

No, Overland Expo does not provide or rent vehicles for classes. On any sponsored driving course (such as Land Rover, BFGoodrich, or Ford), the test vehicles provided are for the session only, not for the whole weekend.  You need to bring your own vehicle to participate in the exercises.

Does Overland Expo provide motorcycles for taking classes?

No, Overland Expo does not provide or rent motorcycles for classes. Demo bikes are only available for brief, chaperoned rides—they are not available for use in classes. You must bring your own registered, road legal motorcycle and gear if you want to participate in motorcycle classes. 

If I want to fly and ride, what are my options?

Although motorcycle rentals are not available locally in Asheville, you can fly to the surrounding areas and enjoy a ride through the Smoky Mountains on your way to Overland Expo.

I will be taking a taxi or Uber to the event. Where do I direct the driver?

You will have the driver drop you off / pick you up at the shuttle entrance for the event, off Dupont Road just south of Crab Creek Road. The easiest address for GPS is 243 Dupont Rd, Hendersonville, NC 28739 (which comes up as “REEB Ranch Bike Park.”). You must have your tickets with you and proceed on foot to the HQ to check in. No at-gate sales! Note that taxis will be more reliable within the Brevard region, while Uber operates in Hendersonville and Fletcher.

I have a child in a car seat. may i drop them and a guardian off at the event?

If you have a Day Pass ticket, which requires use of the shuttle from an off-site parking lot to the venue, and a child who requires the use of a vehicle mounted child carrier, you may drop them off with a guardian at the shuttle entrance for the event on Dupont Road just south of Crab Creek Road before proceeding to park in the off-site lot and take a shuttle to rejoin family members. The easiest address for GPS is 243 Dupont Rd, Hendersonville, NC 28739 (which comes up as “REEB Ranch Bike Park.”). The responsible guardian must have tickets with them and proceed on foot to the HQ to check in. No at-gate sales! There is no parking at the venue for parents with young children.

Where is the best place to find other attendees interested in caravanning?

The following forums are good resources (if you have other forum resources, please let us know): 

Can I display a vehicle that I have for sale?

Yes, attendees are more than welcome to display vehicles put a "For Sale" sign on your vehicle if it is your personal vehicle. If you build vehicles with the intent to market them to others, you may not put a "For Sale" sign—you would need to enquire about commercial exhibitor space. 

 

Top image courtesy Renedian.com (Mongolia).