Frequently Asked Questions

General Attendance Information


What is the difference between an Overland Experience package and A Weekend Pass OR One-Day Pass?

Still deciding? Click image to enlarge activity comparison chart and pricing.

NOTE: All tickets must be purchased in advance, no at-gate sales!

Overland Experience is an all-inclusive education package, which includes access to hundreds of specialized classes (over 400 session-hours offered) taught by world-class instructors; on-site camping; complimentary happy hour drinks Friday and Saturday, BBQ celebration Sunday, and special attendee bag – in addition to the vendor/exhibitor area, all demos, slideshows, and films.

Weekend Passes and One-Day Passes allow you general admission to the Expo and to enjoy a variety of select programs. You will have access to the vendors/exhibitors, all demos, slideshows and films, and are welcome to join happy hours. Weekend Pass with Camping will have access to our on-site free dry-camping areas.

Review the comparison chart to the right for details and costs.
 

What are other ways I can attend?

We also have opportunities to:

Volunteer—we can always use helping hands during the event, as well as setting up before the event and tearing down after the event. See the application page for more details and availability.

Instruct or Present—twice a year we open applications to teach or present: once for the WEST show (October-December of prior year) and once for the EAST show (June-July of current year). Due to the volume of applications we receive, we do not accept any email requests. See application page for more details and availability.
 

When is the event held?

  • Overland Expo WEST: Third weekend in May.
  • Overland Expo EAST: Last weekend in September or first weekend in October.

Sign up for our Newsletter for the latest announcements.


Do I need to register?

If you plan to attend on an Overland Experience package, you need to register (by purchasing tickets) and sign-up for classes online, prior to arriving at the event.
 

What is the benefit of registering early?

Advanced and premium classes fill-up quickly, so the earlier you register, the better your chances at selecting popular classes. When class sign-ups are available, an email with instructions will be sent out in the order registrations are received. All classes must be selected before arriving to the event.
 

How do I register for an overland experience package?

It's simple! Register online for an Overland Experience package and pay by credit card. Make sure to register using a frequently checked email so you don't miss any communications from us. Please double-check to see which show is currently available for registration: Overland Expo WEST near Flagstaff, AZ in May OR Overland Expo EAST near Asheville, NC, in October.
 

Can I register over the phone?

Sorry, but we don't take phone orders. Please use our website to make a secure transaction.
 

Do you offer military discounts?

Yes, as a way to say thank you, Overland Expo offers a 20% discount on Overland Experience packages, Weekend Passes, and Day Passes for active or recent (within 18 months) military service. Please send us a request before registering. 
 

Will you sell out?

Overland Experience packages are limited in number will likely sell out. Popular classes fill up quickly, and early registrants get first-pick.
 

My spouse / friend / partner wants to accompany me to the classes, do I register single or double? 

We limit the number of students in each class to offer the best teaching atmosphere. Two participants would need to register as a double and sign-up for classes, workshops, and driving courses accordingly. If your partner does not want to take classes, see below.
 

I want to register for Overland Experience, but the person with me doesn't want to take classes. How should we register?

You would register as a single and then add the "additional adult non-class accompanying" ticket. They get to enjoy the same benefits of Weekend Pass admission, with added benefits of happy hour tickets for Friday and Saturday evening, and the BBQ on Sunday.
 

If I register for a single Overland Experience package now, but my spouse decides to join me later and take classes, can I upgrade later to a double?

Yes! We really would love to have as many couples as possible, so please do contact us if you want to upgrade.
 

IF I PURCHASED AN OVERLAND EXPERIENCE PACKAGE, CAN I DOWNGRADE TO A WEEKEND PASS?

Once the Program Guide is published and class registrations begin, we do not allow Overland Experience attendees to downgrade to Weekend Pass or Day Pass status.
 

is there a limit to the number of vehicles and motorcycles I CAN bring with me?

A single registration admits one adult with one vehicle (truck) and/or one motorcycle.

A double registration admits two adults with one vehicle (truck) and or two motorcycles. If both adults want to drive separate vehicles, you would need to register for two single registrations.
 

Does Overland Expo provide vehicles or motorcycles to use during classes?

No, Overland Expo does not provide or rent vehicles or motorcycles. The Land Rover test vehicles are for the Overland Skills driving course sessions only, not for the whole weekend. You need to bring your own vehicle or motorcycle to participate in the exercises.
 

WHAT ARE MY TRANSPORTATION OPTIONs around THE EVENT?

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds, and while going to and from to the classrooms. No vehicles / motorcycles are permitted in the exhibitor area. 

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites. 
 

Will I have to sign a waiver?

All Overland Experience participants will be required to sign a waiver of liability before attending. This will be emailed to registrants in advance.


If I plan to buy a Weekend or Day Pass, do I need to register?

For Overland Expo EAST you must purchase all Weekend and One-Day passes in advance. After you purchase a pass, you will be emailed a receipt and ticket. Bring a copy, either digital or printed, and your ID with you.  For Overland Expo WEST, you must purchase Weekend Pass with Camping in advance. We do sell One-Day Pass and Weekend Pass (no camping) at the gate, but discount online pre-purchase prices.
 

HOW DO I PURCHASE A WEEKEND OR ONE-DAY PASS?

It's simple! Purchase Passes online and pay by credit card. Please double-check to see which show is currently available for registration: Overland Expo WEST near Flagstaff, AZ in May OR Overland Expo EAST near Asheville, NC, in October.
 

CAN I PURCHASE A WEEKEND PASS OVER THE PHONE?

Sorry, but we don't take phone orders. Please use our website to make a secure transaction.
 

If I buy a Weekend or one-Day Pass, can I sign-up for individual classes?

No, sorry! Overland Experience classes are not available to weekend or day pass attendees, and not on an individual basis. Please don't call or email and ask, we will still say no!
 

WILL YOU SELL OUT?

  • Weekend Passes with Camping are limited and will likely sell out. Available to purchase online, while supplies last.
  • Weekend and One-Day Passes will not sell out; they are unlimited.
     

WHAT ARE MY TRANSPORTATION OPTIONS AROUND THE EVENT?

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds. No vehicles / motorcycles are permitted in the vendor area. 

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites. 
 

WILL I HAVE TO SIGN A WAIVER?

All Overland Experience participants will be required to sign a waiver of liability before attending. This will be emailed to registrants in advance.


Do you give refunds due to weather?

Sorry, we do not give refunds due to weather, no exceptions. We are an outdoor event and the Expo goes on in all weather: snow, rain, wind, and sun!
 

How do I cancel and request a refund?

If you have to cancel for any reason, and are eligible for a refund based on the policy below, please cancel your ticket through Eventbrite (our online ticketing system). [see instructions here
 

What is your refund / cancelation  policy? 

For all ticket types, refunds will be made according to the following schedule (sorry, no exceptions!):

OVERLAND EXPO 2017 EAST

August 29, 2017 and BEFORE: refund of full purchase amount.
August 30 – September 21, 2017: refund of purchase amount less 50%.
September 22, 2017 and AFTER: no refunds.

*All requests must be received via email by 5pm AZ time on dates noted.

Overland expo 2018 west

April 17, 2018 and BEFORE: refund of full purchase amount.
April 18 – May 10, 2018: refund of purchase amount less 50%.
May 11, 2018 and AFTER: no refunds.

*All requests must be received by email by 5pm MST on last date noted.


Can I bring my kids?

Yes! At Overland Expo WEST, kids 17 and under are FREE (when attending with their parents).

At Overland Expo EAST, kids under 10 are FREE and kids 10-17 are $15 (because of Biltmore entrance requirements). We encourage families to attend Overland Expo and make improvements to kids programs every year. Many of our workshops, demos, and programs are run by kids for kids and families interested in overlanding.
 

Can my teenager take classes on their own?

  • Kids (anyone 17 and under) can attend any of the activities in the Kids Adventure Area or other Weekend Pass programs on their own. If space is available, they can accompany their parent to Overland Experience classes (see age restrictions below) but they cannot participate actively in any class and they cannot attend any class of their own; priority attendance is reserved for paying Overland Experience attendees.
  • On the Land Rover driving course: all drivers must be 18 and older. Age 16 and up is allowed with valid driver's license and if accompanied by a parent. 
  • You may add your 18+ year-old to your existing Overland Experience package if you wish, please contact us about payment. (Sorry, but teenagers 17 and under cannot register for Overland Experience on their own.)
     

What other programs can my kids attend?

  • Kids 7 and up are welcome in seminars, lectures and workshops.
  • For safety reasons, kids under 12 can't attend the technical field classes involving moving vehicles.
  • On the Land Rover driving course: Children in vehicles must be old enough (toddlers and up) to be strapped safely into the vehicle without car seats. No infants please.
     

Do I need to sign-up my kids for classes?

No, kids do not sign-up for classes. Kids Adventure Area activities and Weekend Pass programs are open to everyone, so kids can show up at the scheduled time. If they are going to attend Overland Experience classes with their parents (they cannot attend on their own), they can do so only if space is available. Please see age restrictions above for more details.
 

What are the details of day care?

We provide access to day care service with our Overland Experience packages and exhibitors. Day care is available for children who are potty-trained. Although we hire accredited professionals, with references and background checks, we are not set up to have people park kids all day long, since the activities are fairly limited. We recommend a few hours at a time. Parents can check kids in and out as they like, but they will be required to show ID and sign in and out.

Day care hours:

  • Friday and Saturday 7:45 am to 5 pm (lunch not included).
  • Sunday 10 am to 3 pm (lunch not included).
  • Note: you will need to pick up your kids during the lunch hour (12 pm to 1 pm).

Can I bring my dog(s) to Overland Expo?

Yes! We try to be pet-friendly. However, because of a dog bite incident, we have some new rules:

  • Dogs must be leashed, quiet, and cleaned-up-after at all times.
  • NO "zip" leashes (the retractable kind); this is so dogs do not lunge unexpectedly at kids or other dogs.
  • Aggressive dogs will be banned, this includes fighting other dogs, barking, or showing unsocial behavior.
  • Do NOT leave any pet (or child!) in a vehicle at any time—it will be hotter than you think, and it is fatal.
     

Can I bring my dog(s) to classes?

Yes. As long as they are leashed and not disruptive to teachers or other attendees, they can go with you to any classes or programs. Please be mindful of those around you.
 

Is there doggie day care?

At the EAST event, Biltmore does have limited day kennel facilities but it’s only through Biltmore, not Overland Expo. http://www.biltmore.com/visit/visitor-information/estate-policies. A very limited number of outdoor, unattended pet kennels are available at Biltmore. They are self-service and available on a first-come, first-served basis. If you are interested in using a kennel, please see a parking host for kennel information upon arrival on the estate.


What are the public hours? 

Friday 9 am - 5 pm // Saturday 8 am - 5 pm // Sunday 8 am - 3 pm
 

When do you announce your class & program offerings?

  • Overland Expo WEST: In January or February the year of the show. 
  • Overland Expo EAST: In late August the year of the show.

Sometimes we run a little late, especially when adding lots of new classes. Check the Schedule page for the most up-to-date information.
 

When can I sign up for classes?

Once you are registered for an Overland Experience package, your information is entered into  database. You will receive notification approximately 2 months before the event of when our online sign-up is open. Please make sure to use a current email address. Our process is automated and email is our main form of contact with you. 
 

If I buy a day or weekend pass, can I register for individual classes?

No, sorry! We cannot make Overland Experience classes available to day or weekend passes attendees on an individual basis. Please don't call or email and ask, we will still say no!
 

I am interested in being a presenter or instructor . . . how do I apply?

Please submit an online application of your class, presentation, roundtable, or demonstration along with a bio. Please do not email us your ideas. We do not accept submissions via email. Check out the current landing page for EAST or WEST for the current applications and deadlines. Note that only the current show applications will be available.


How do I find out about being an Exhibitor?

You can find the information you need on our exhibitor page for either WEST or EAST [web page will be available for current show registration only] to download the current Exhibitor Prospectus. Please note: registration is for overland- and outdoor-related businesses only [no time-shares, crafts, jumping castles, etc.].
 

When can I register as an Exhibitor?

  • Overland Expo WEST: Registration begins in early November for existing exhibitors for preferred choice, and then mid-November for new exhibitors.
  • Overland Expo EAST: Registration begins in June for existing exhibitors for preferred choice, and in July for new exhibitors.
     

Will exhibitor spaces sell out?

At Overland Expo WEST, we sell out in the early spring. Do not delay! At Overland Expo EAST, we expect to sell out of Prime Plus and Prime Exhibitor spaces early and may eventually fill up our exhibitor space entirely. Do not delay your registration. Contact us about availability. 


Who owns Overland Expo? 

Overland Expo is solely owned and run by Jonathan and Roseann Hanson. Overland Expo is not part of the Overland International / Overland Journal / Expedition Portal suite of businesses.
 

What is overlanding? Isn't it just a fancy word for something I already do... camping?

Overlanding is a way to describe exploring by your own self-contained means, usually by vehicle (often with four-wheel-drive capability) or adventure motorcycle. It's long been a traditional way to describe safaris in Africa or exploring in Australia. Brits head "overland" to Africa and Asia and across the Continent. 

We use the term to differentiate the activity from other four-wheel-drive activities such as rock-crawling or rallying. For overlanders, the journey is as important as the destination or the activities that we do when we get to our destination (if there even is a specific destination): hiking, nature watching, kayaking, mountain biking, and so on.

For overlanders, camping is really a highlight as well—we enjoy innovations such as roof-top tents, 12-volt fridges, and high-quality awnings, ground tents, kitchen kits, and equipment such as compressors, winches, and other recovery gear.

Overland Expo is designed as a unique event to introduce consumers to all the innovative equipment for camping and vehicles, and to introduce travel enthusiasts to the pleasures of exploring the world via your own self-contained means, whether it's an old van or a new Land Cruiser or Sportsmobile or BMW motorcycle.

Through social events, programs, classes, and exhibitors, Overland Expo is the largest and most unique event combining adventure travel, vehicles, and motorcycles with education & commerce.

It's the place to come to get outfitted, get trained, get inspired . . . and get going.
 

I would like to find out more about the overland industry, is there a source for this?

Our Overland Sourcebook  is a high-quality glossy magazine-format book that is the definitive source for all things adventure: products, services and resources. Listings are organized for consumers and for manufacturers, and includes sections for product types (trailers, roof tents, fridges, bumpers, etc.), service types (travel, consulting, fabrication, business marketing, etc.), and resource types (online resources, clubs, and more). Looking for a new shirt for your staff to wear at trade shows? A fabricator for your product idea? A marketing specialist? Overland Sourcebook will save you time and improve your connections.

Overland Experience attendees and exhibitors receive a free copy of The Overland Sourcebook at the event. Overland Expo exhibitors receive listings in the sourcebook as part of their package, and we also sell display advertising. It is also for sale (print version) or free (download PDF or iPad version) online throughout the year.

I'm concerned about environmental impact... how do you mitigate that?

We teach and encourage an approach to exploring by vehicle and motorcycle that respects the land, wildlife, and the other cultures you might encounter. Many of our classes focus on "treading lightly" and how to be an unobtrusive traveler. Overlanding is about exploring, not conquering obstacles, and we focus on the discovery rather than the "extreme" 4x4 or motorcycle activities that are unfortunately more visible.

Overland Expo provides full recycling services (we truck all recyclables to the nearest municipality where full service recycling is available) and we always leave all areas in better shape than we find them, whether the ranch venue or a trail we drive down.

Our sustainability pledge:

  • Our office is built from recycled styrofoam & concrete 10-inch "Rastra" block (R25)
  • Our office is 100% powered by the wind & sun
  • We practice reduce-reuse-recycle for all office materials
  • We are part of the Environmental Protection Agency's Green Power partnership program, purchasing EPA-certified Renewable Energy Certificates for:
    • all off-site office & internet services
    • all travel
    • all sponsored events, including travel and impact of participants

 

effective 4-18-17: vehicle restrictions apply, no exceptions

SMALL OVERLAND VEHICLES (less than 30 feet) AND SMALL OVERLAND TRAILERS ONLY. No RVs, no standing-headroom travel trailers or toy haulers. Vehicles over 10 feet in height or with more than four wheels can no longer be accommodated, we are out of space for oversized rigs. We recommend finding a place in the surrounding Coconino National Forest to camp. Closest area: take FR532 (Purple Sage at Beulah Blvd) and follow it out to Woody Mountain Road; there is forest service camping all out Woody Mountain way. Then mountain bike or motorcycle in to the venue via easy trails / roads. 

HOURS AND LOCATION

When: Overland Expo 2017 WEST — May 12-14, 2017

Public Hours: Friday 9 am - 5 pm / Saturday 8 am - 5 pm / Sunday 8 am - 3 pm

Location: Fort Tuthill County Park, 2446 Fort Tuthill Loop, Flagstaff, AZ 86005

Ways to Attend: on full Overland Experience student package, general admission Weekend Pass, or One-Day Pass (Friday, Saturday or Sunday). See http://www.overlandexpo.com/west for links to these ticket options.

What is available in Flagstaff? Check out our Guide to Flagstaff page.
 

at the Venue
 

Can I use my drone at the fort tuthill venue?

Because we are within 5 miles of the airport (it’s 1/2 mile away), drone operators must have either a 333 license from the FAA (a commercial license for drones) or secure a special COA (Certificate of Authorization) from the FAA. Contact the airport manager.
 

Is the venue accessible for limited mobility / handicapped people?

Attendees with limited mobility will be able to park in our handicapped-designated areas. There are accessible port-a-johns in the camping and exhibitor areas. The venue is level, with a large amount of pavement (though rough); some is graveled; the camps are dirt, and will be difficult for wheelchairs and low-mobility. Please contact us for more information, and we’ll do our best to make your visit as easy as possible.
 

What kind of food is available?

We will have an array of food options from food and beverage vendors, from hamburgers to falafel, as well as coffee and other beverages. In the evenings we will have dinners available as well, in our main dining tent across from the food trucks.
 

Is fuel available?

There are plenty of fuel stations within minutes of the venue, around the Flagstaff area.

on-site CAMPING (DISPERSED, AND AT PAID RESERVATION CAMP)

Who can camp on-site?

  • Basic camping on-site (no hook-ups), interspersed throughout the grounds in a pine forest, is included free with any Overland Experience package for smaller overland vehicles and motorcycles only (no vehicles over 30 feet, no large trailers, see information below on restrictions). (Individual reservations are not needed as all camp spots are in open areas, interspersed with pine trees—see below.). See http://www.overlandexpo.com/west for links to ticket options.
  • There are also a limited number of reservable campsites (120) available in the Fort Tuthill Campground, adjacent to the Exhibitor Area, with water spigots, grills, and fire rings, primitive bathrooms and camp showers (no hookups; no vehicles over 30 feet, no large trailers; see vehicle restrictions below). Overland Experience students will have the option of reserving these at additional cost with their registration.
  • General admission who purchase Weekend Pass with Camping will also have access to the basic on-site camping (no hook-ups). See http://www.overlandexpo.com/west for links to ticket options.
  • One-day Pass attendees (those visiting for only one day) and Weekend Passes (without camping) ARE NOT eligible for camping. See http://www.overlandexpo.com/west for links to ticket options.
  • All camping spots in the included camping areas are on a first come basis. 
  • Groups are welcome to stake out their own areas, or if you have 15 or more, you may contact us to arrange a group camp area (with pre-approval only).
     

What are the camping areas like?

Dispersed camping is located north of the exhibitor and training areas. Access is open to overland vehicles only; no hookups; no vehicles over 30 feet, no large trailers; see vehicle restrictions below (see restrictions below). There will be porta-john and cabana style showers within the campground; there are potable water spigots for filling up.

RULES FOR CAMPING:

  • Pets are welcome, but please clean up after them; make sure to read the Pet Rules above.
  • There will be roving 24-hour security. 
  • NO open (wood or charcoal) fires allowed in the dispersed free camping areas. Cookstoves (propane, white gas, etc) and gas-powered campfire units okay. (Fires are allowed, if conditions permit, in the paid reserved county campground only in existing fire rings and in the grill boxes.)
  • There is NO electricity. Please turn off your generators after sunset.
  • Camping opens Thursday at 1:00 PM. You may stay over Sunday night.

FACILITIES & AMENITIES: There are no hookups for electricity or water at this venue. We provide porta-toilets and camp-style remote showers in privacy cabanas. There are water spigots thoughout the camp areas for filling up, but we ask that people be conservative and that you bring your own filled water containers / food / cooking gear, etc. Treat this like a true overlanding trip: be self-sufficient or plan to travel to Flagstaff (minutes away) for food, water, etc.

*VEHICLE RESTRICTIONS: Camping on-site will be limited, and are for motorcycles, tents, overland vehicles, and small overland trailers only. Because of a significant increase in non-overlanding trailers and RVs, we are restricting our camp to motorcycles, overland vehicles and small overland trailers only since this is an overlanding event; if you want to bring something larger, please reserve a space in a Flagstaff RV park.  

Dispersed camping sites in the Coconino National Forest

Larger overland vehicles: we accept overlanding vehicles up to 30-feet (please contact us if you are close to this size; slide-in campers on pickup trucks are fine; tall rigs beware of overhanging branches everywhere).  UPDATE 04.18: Due to most of the dispersed camping area being treed, we no longer have open space for tall vehicles: effective immediately, vehicles over 10 feet in height or with more than four wheels can no longer be accommodated

We recommend finding a place in the surrounding Coconino National Forest to camp. Closest area: take FR532 (Purple Sage at Beulah Blvd) and follow it out to Woody Mountain Road; there is forest service camping all out Woody Mountain way. Then mountain bike or motorcycle in to the venue via easy trails / roads. 

 

Trailers: small overland trailers are ok; teardrop-style and small pop-ups are also okay (no large, hard-sided standing-headroom trailers except micro-trailers, less than 15 feet with no slideouts). Trucks pulling motorcycles on or in enclosed trailers are fine. NOT PERMITTED: 5th-wheel or large travel trailers, or toy haulers cannot be accommodated.

2WD: two-wheel drive vehicles enter at their own risk, though most of the surfaces are all-weather.

Motorcycles: We have plenty of nice campsites for motorcycles and tents, in the pine trees near Motorcycle Village; appropriate tires are recommended. We also recommend you bring a block, plate or other appropriate item to place underneath your kickstand for added support. You will be parking next to your tents so plan accordingly.

RVs: Class-A motorhomes / large RVs are NOT PERMITTED, no exceptions. 

If you have questions about your vehicle and these restrictions, please contact us and send us a picture of the vehicle.

TREES: There are pine trees in the camping areas (yes, bring a hammock), but no wood cutting.

FIRES: No campfires (wood or charcoal) in the dispersed free camp areas due to fire danger. Propane is allowed, including portable campfire appliances. Fires are permitted in the county campground (reservation only, available to Overland Experience only) in existing fire rings and grill boxes, only if forest fire restrictions are not in place.

GENERATORS: Quiet generators are allowed but must be turned off by 10 pm. 
 

What are the arrival times for camp check-in?

With the purchase of an Overland Experience package or Weekend Pass with Camping, plan to arrive during daylight HQ hours to check-in and set-up: Thursday, any time between 1 pm and 7 pm;  Friday or Saturday, between 8 am and 5 pm; Sunday between 8 am and 3 pm. NO ARRIVALS BEFORE OR AFTER THESE TIMES.
 

Can I display a vehicle that I have for sale?

Yes, private parties are more than welcome to display vehicles for sale in the Feature Venicle area (for a minimal fee) or in the camping areas. 
 

nearby Accommodations & Camping

What is available in Flagstaff?

Check out our Guide to Flagstaff page. Book Early! It's a busy weekend in Flagstaff.
For 2017 WEST: Many hotels are reporting full if you call directly, but we have found if you search via Hotels.com or Kayak.com (or similar), you can find still find rooms. 
 

What are my options for hotels?

There are no on-site hotels available, but there are many options nearby, at all price levels. Check out our Accommodations section of our Guide to Flagstaff page for links and information. *Disclaimer: if you are contact by Expo Housing Services (http://www.expohousingservices.com), we are in no way associated and it is a scam.
 

Coconino National Forest campgrounds and dispersed camping:

There are many U.S. Forest Service campgrounds around the Flagstaff area. Sites are well-spaced and shaded with tables, grills, water, and toilets. For more information, see the Forest Service page about Coconino campgrounds

For those who prefer more solitude, dispersed camping is also allowed in the Coconino National Forest. For a detailed guide to regulations and suggested sites, see: Dispersed camping.
 

Trip & Vehicle Planning

I am flying in and need to rent a car/bike, is this possible?

Flagstaff’s Pulliam Airport (FLG) is a 30-minute connecting flight from Phoenix’s Sky Harbor International (PHX). All major car rental companies are represented at FLG, or you can rent a car at PHX and make the 2-1/2-hour drive to Fort Tuthill from there. 

For something a bit more interesting than a Kia sedan, Barlow’s Jeep Rental in Sedona (20 miles from the venue) rents new Jeep Wranglers.

If you are looking to rent a motorcycle, AZRide.com in Scottsdale has everything from BMW GS models (including lowered-seat versions) to Royal Enfield Bullets . . . as well as Harley Davidsons, if you really want to bug the BMW guys. 
 

Where is the best place to find other attendees interested in caravanning?

There are numerous groups organizing overlanding trips to the show, both for fee or for free. Check our Overlanding to the Expo WEST page.

The following forums are also good resources: 

If you have other forum resources, please let us know.
 

Can I display a vehicle that I have for sale?

Yes, private parties are more than welcome to display vehicles for sale in the Feature Vehicle area (for a minimal fee, advance reservation only) or in the camping areas. 


Overland Expo EAST FAQ

Event Location

The Biltmore Estate, 1 Lodge Street, Asheville, North Carolina 28803 [Google Map] [Generic Aerial Map of Venue]

how to attend?

Come on a full-tuition Overland Experience package, or general admission Weekend or Day Pass. For more details and to purchase tickets (usually available 3-4 months prior to event) see Ways to Attend. All tickets must be purchased online and in advance. 

Public event Hours

Friday 9 am – 5 pm // Saturday 8 am – 5 pm // Sunday 8 am – 3 pm

Biltmore Group Sales office hours (First check-in)

Thursday 830am (for exhibitors), 1130am (for all other camping attendees) – 630pm
Friday 7 am – 630 pm // Saturday 7 am – 430 pm // Sunday 7 am – 2 pm

Overland Expo HQ Operations hours (Second check-in)

Thursday 9 am (for exhibitors), 12 pm (for all other camping attendees) – 7 pm
Friday 7 am – 7 pm // Saturday 8 am – 5 pm // Sunday 8 am – 3 pm. 

Shuttle Hours [at the biltmore estate]

Friday, Saturday, & Sunday, between Antler Hill and Overland Expo: TBA
Friday, Saturday, & Sunday, between the Biltmore House and Overland Expo: 9 am – 6 pm

 

To be Announced.

Who can camp at the on-site campground?

  • Basic camping on-site (no hook-ups) for smaller overland vehicles and motorcycles only (no vehicles over 30 feet, no large trailers, see information below on restrictions) is included free with any Overland Experience package. (Individual reservations are not needed as all camp spots are in an open field—see below.)

  • General admission who purchase Weekend Pass with Camping will also have access to the basic on-site campground (no hook-ups; see below for vehicle restrictions). Note: passes with camping are sold per person, not per vehicle.

  • One-day Pass attendees (those visiting for only one day) and Weekend Passes (without camping) will not be eligible for camping. 

  • All camping spots are on a first come basis. 

  • Groups are welcome to stake out their own areas.

VEHICLE RESTRICTIONS:

Camping on-site will be limited, and are for motorcycles, tents, overland vehicles, and small overland trailers only. Because of a significant increase in non-overlanding trailers and RVs, we are restricting our camp to motorcycles, overland vehicles and small overland trailers only since this is an overlanding event; if you want to bring something larger, please reserve a space in an Asheville RV park and attend on a weekend pass.  

Larger overland vehicles: we accept vehicles up to 30-feet, but they must be overland rigs and 4WD. Overland conversions that are not 4WD (such as Sprinters or other vans) may attend but are at risk of getting stuck if it rains; non-4WD vehicles will be responsible for their own extraction. (Larger vehicles may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles.)

Trailers: small overland trailers are ok; teardrop-style and small pop-ups are also okay (no hard-sided standing-headroom trailers except micro-trailers, less than 13 feet with no slideouts). Trucks pulling motorcycles on trailers are acceptable; if you have an enclosed motorcycle trailer, contact us to see if we can accommodate it. (Vehicles with trailers may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles.)

NOT PERMITTED: 5th-wheel or large travel trailers, or toy haulers cannot be accommodated.

2WD: two-wheel drive vehicles enter at their own risk; we reserve the right to turn away vehicles if rain has made the camping fields too soft for 2WD.

Motorcycles: Camping is in an open grassy field, that may or may not be wet; appropriate tires are recommended. We also recommend you bring a block, plate or other appropriate item to place underneath your kickstand for added support. You will be parking next to your tents so plan accordingly.

RVs: No RVs! Class-A motorhomes / large RVs are NOT PERMITTED, no exceptions. Check out your options for RV parks nearby (note: book early, it's going to be fall "leaf" season).

Not allowed: large class-A type motorhomes, 5th-wheel or large travel trailers, or toy haulers cannot be accommodated.

If you have questions about your vehicle and these restrictions, please contact us and send us a picture of the vehicle.

 

What is the on-site campground like?

ACCESS: There is a designated area for camping, but sites are on a first-come basis. Camp hosts will be on hand to help you. Please camp only where camp hosts / marshalls indicate. 

camping5.png

DRY CAMPING: There are NO hookups for electricity or water at this venue

car3.png

TERRAIN: Camping at Biltmore is in an open, grassy field (NOTE: humps!) Bring good leveling blocks, don’t dig.

scenery.png

TREES: There are no trees at the camping area of the venue (i.e. no place to hang a hammock), please plan accordingly. On the Biltmore Estate, all trees are protected: no wood cutting, nailing or attaching anything to trees, or disturbing the forests. 

 WATER: There will be two tanks, one in each camp area, of potable water for filling up. We ask that you be very conservative so there is enough for everyone. We recommend you treat this like a true overlanding trip: be self-sufficient and bring your own water containers / food / cooking gear, etc. or plan to travel to a nearby town (minutes away) for supplies. There will be bottled water for sale at the food court

TOILETS: There will be porta-toilets, but no flush toilets at the campground. Please use toilets, not the surrounding areas. If you need to dump your grey or black water, there are dump stations at nearby RV parks in Asheville.

SHOWERS: There will be a set of camp-style showers at the main campground across from HQ; there will be hot water, but no electricity so hours of use are limited to daylight hours. Or, bring your own shower / water heating system.

LAUNDRY: There are no laundry services at the Biltmore. You can find laundromats in town a few minutes away.

 TRASH & RECYCLING: There will be bins on site, but please try to minimize your trash accumulation; pack it in, pack it out.

FIRES: There will be several designated fire pits, but otherwise no personal campfires (no wood burning or digging pits) due to venue rules. This includes charcoal grills; propane is allowed.

GENERATORS: Quiet generators are allowed but must be turned off by 10 pm. Use during the day to top off batteries.

NOISE LEVEL: Please be courteous of other campers—no music, parties or other loud noises. Quiet time: 10 pm - 6 am

RIVER AND LAGOON: There is NO SWIMMING or access to the river or the lagoon.

FIREARMS: Venue rules state no firearms

 

NEARBY CAMPING & ACCOMMODATIONS

  • What are my options for hotels?
    Because of its geographical location on the Blue Ridge Parkway, Asheville and the surrounding region has hundreds of hotels. But don't delay your reservations; October is prime "leaf" season for fall, so book early. They will sell out. Check out nearby options and Overland Expo specials on our Guide to Asheville.

AT THE Venue
 

  • Can I use a drone at the biltmore venue?

- Biltmore does not allow any drone use on the premises.

  • What is the best way to get around the Biltmore Estate?
    - There will be a shuttle running throughout the show from 7 am to 7 pm. That means you can stay parked at the Expo and take the shuttle to the amenities and restaurants and activities on the estate.  The shuttle drops you off at Antler Hill Village at the Overland Expo Day Parking lot. See / download the map here.
    - There is a great system of bike / walking trails running from our venue (by the lagoon) all the way to the main Antler Village. No motorcycles are allowed on these trails. View / download a bike trails map here.
     
  • Is the venue accessible for limited mobility / handicapped people?
    There will be parking for limited mobility / handicapped, but the grounds are ALL GRASS, so please plan accordingly. Motorized wheelchairs with large tires will do better. We will have carts for assisting low-mobility attendees with accessing sites.
     
  • What transportation can I use around the venue?
    - NO ATVs, quads, or side-by-sides allowed. NO EXCEPTIONS!
    - Bring mountain bikes as an alternate way of getting around. See information above for a link to the bike trails map.
    - And, of course, walking! The grounds are easily accessible by foot. See information above for a link to the trails map.
    - We will have carts for assisting low-mobility attendees with accessing sites.
  •  What kind of food is available?
    There will be a large full-service food tent within our venue, and there will be shuttle service to and from our event site to Antler Village on the Biltmore Estate, where there are restaurants and shops.

  • How is cell service at the venue?
    The venue is located in an urban area with coverage by most major carriers––U.S. Mobile is best, Verizon is the good but spotty in the fields; others unknown. 

  • What is available in Asheville?
    Asheville is a full-service city with everything from fine dining to brew pubs; in fact, it's been voted best brew city in America numerous times! We have developed a Guide to Asheville with some of our favorites. Another great resource is Explore Asheville: https://www.exploreasheville.com/2017-overland-expo-east/


What are my options for flying in?

Charlotte Douglas International in Charlotte, NC, is the nearest international airport (a couple hours away), and there is a nice regional airport just minutes away, Asheville Regional. Both the airports above have facilities for car / vehicle rentals, but you'll find more variety at the international airport.

Does Overland Expo provide vehicles for taking classes?

No, Overland Expo does not provide or rent vehicles for classes. The Land Rover test vehicles are for the Overland Skills driving course sessions only, not for the whole weekend.

Does Overland Expo provide motorcycles for taking classes?

There are NO rental, loaner or demo bikes available to use. You must bring your own registered, road legal motorcycle and gear if you want to participate in motorcycle classes. 

If I want to fly and ride, what are my options?

Although motorcycle rentals are not available locally in Asheville, you can fly to the surrounding areas and enjoy a ride through the Smoky Mountains on your way to Overland Expo.

Where is the best place to find other attendees interested in caravanning?

The following forums are good resources (if you have other forum resources, please let us know): 

Can I display a vehicle that I have for sale?

Yes, private parties are more than welcome to display vehicles for sale in the Exhibitor Area with a paid booth space. 

 

    Top image courtesy Renedian.com (Mongolia).