Frequently Asked Questions

General Attendance Information

venue-specific Information


Ways to Attend FAQ

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NOTE: All tickets must be purchased in advance, no at-gate sales!

What are the differences between premium EDUCATION and general admission tickets?

 

+ Overland experience:

Our premium, all-inclusive education package, with access to hundreds of specialized classes (300-400 session-hours offered, depending on the show) taught by world-class instructors; on-site camping; complimentary happy hour drinks Friday and Saturday, banquet celebration, and special attendee bag – in addition to the vendor/exhibitor area, all demos, slideshows, and films.

+ Weekend Pass with Camping OR Day Pass:

Weekend Pass with Camping tickets and Day Pass tickets are for general admission, and include a limited number of great programs, with access to the vendors/exhibitors, all demos, slideshows and films, and are welcome to join happy hours. Weekend Pass with Camping includes access to our on-site dry-camping areas, on a first-come basis.

+ What are other ways I can attend?:

We also have opportunities to:

Volunteer—we can always use helping hands during the event, as well as setting up before the event and tearing down after the event. See the application page for more details and availability.

Instruct or Present—we open applications to teach or present at each event, approx. 6 months prior to the show. Due to the volume of applications we receive, we do not accept any email requests. See application page for more details and availability.

Can I review the Release of Liability before I arrive?

 

The Participant Release of Liability is agreed to electronically when you register for any ticket. Download to read the current waiver:


Overland Experience FAQ

REGISTRATION

 

+ WHAT TYPE OF overland experience TICKET DO I NEED?

  • There are two of us arriving in one vehicle, and we BOTH want to take classes . . .
    • You will need to purchase Overland Experience (Vehicle) and Overland Experience (Passenger) admission.
  • There are two of us arriving in one vehicle, but only ONE wants to take classes . . .
    • You will need to purchase Overland Experience (Vehicle) and Weekend Pass with Camping (Passenger) admission.
  • I am bringing a vehicle and a motorcycle . . .
    • Your purchase of an Overland Experience (Vehicle) ticket will cover admission plus use of both rigs.
  • I'm arriving as a passenger . . .
    • You still need an admission ticket and can select either an Overland Experience (Passenger) ticket if you want to take classes, or a Weekend Pass with Camping (Passenger) ticket if you don’t. During check-out, please let us know the name of the other ticket holder you will be arriving with.

+ IF I REGISTER FOR AN OVERLAND EXPERIENCE PACKAGE NOW, BUT MY SPOUSE DECIDES TO JOIN ME LATER AND TAKE CLASSES, HOW DO I ADD ANOTHER TICKET?

Yes! We really would love to have as many couples as possible! Simply register your spouse with an Overland Experience (Passenger) ticket or contact us if you have additional questions.

+ CAN MY SPOUSE / FRIEND / PARTNER ACCOMPANY ME TO CLASSES?

We limit the number of students in each class to offer the best teaching atmosphere. Each participant would need to register for an Overland Experience ticket and sign-up for classes, workshops, and driving courses accordingly. If your partner does not want to take classes, see below.

+ HOW DO I REGISTER FOR AN OVERLAND EXPERIENCE PACKAGE?

It's simple! Register online for an Overland Experience package and pay by credit card. Make sure to register using a frequently checked email so you don't miss any communications from us.

+ CAN I REGISTER OVER THE PHONE?

Sorry, but we don't take phone orders. Please use our website to make a secure transaction.

+ DO YOU OFFER MILITARY DISCOUNTS?

Yes, as a way to say thank you, Overland Expo offers a 20% discount on Overland Experience packages, Weekend Passes, and Day Passes for active or recent (within 18 months) military service—see the tickets page for a link to submit a request and provide verification.

+ WILL YOU SELL OUT?

Overland Experience packages are limited in number and will sell out early.

+ IF I PURCHASED AN OVERLAND EXPERIENCE PACKAGE, CAN I DOWNGRADE TO A WEEKEND PASS?

Once class selection begins, we do not allow Overland Experience attendees to downgrade to Weekend Pass or Day Pass status.

+ IS THERE A LIMIT TO THE NUMBER OF VEHICLES AND MOTORCYCLES I CAN BRING WITH ME?

The limit depends on the Overland Experience registration:

  • an Overland Experience (Vehicle) ticket admits one adult and allows for one vehicle (truck + trailer ok) and one motorcycle (optional).
  • an Overland Experience (Moto) ticket admits one adult and one motorcycle (side-car ok) only.
  • an Overland Experience (Passenger) ticket admits one adult; they must arrive with either the primary vehicle or motorcycle ticket holder—they may use that vehicle or motorcycle for taking classes, but cannot bring their own.

+ WILL I HAVE TO SIGN A WAIVER?

All ticket holders agree to the waiver and terms outlined in our Participant Release of Liability with your online registration / ticket purchase. Read and download the Participant Release of Liability above.

Class selection

 

+ HOW DO I SIGN UP FOR CLASSES?

Class selection starts approximately one month before the show using an online system. When class sign-ups are available, an email invite will be sent to the email address you registered with. All classes must be selected before arriving to the event. Riding/driving sessions are limited to 6 per attendee. We limit class size to offer the best teaching atmosphere.

+ DOES OVERLAND EXPO PROVIDE VEHICLES OR MOTORCYCLES TO USE DURING CLASSES?

No, Overland Expo does not provide or rent vehicles or motorcycles. On any sponsored driving course (such as Land Rover, General Tire, or other exhibitor), the test vehicles provided are for the session only, not for the whole weekend. You need to bring your own vehicle or motorcycle to participate in the exercises.

+ WHAT DO YOU RECOMMEND BRINGING TO CLASSES?

Check your personally selected schedule for class specific requirements and recommendations. In general, we recommend:

  1. Notebook and pen
  2. Gloves
  3. Eye protection (for Driving, Recovery, and Hands-On courses)
  4. Water and sunscreen or long-sleeved shirt/pants and hat
  5. Compass or GPS (for nav classes) if you wish to ask questions
  6. Closed-toe sturdy shoes (no sandals allowed in the CTESA or MESA Training Areas)
  7. Flashlight/headlamp

+ WHAT ARE THE Minimum recommendations for vehicles PARTICIPATING IN DRIVING CLASSES?

Prepare your vehicle as if you were going on an overland trip:

  1. High clearance stock 4WD or traction SUV (traction device helpful if you wish to learn more about using it, but not required).
  2. Functioning seat belts for all occupants.
  3. Good tires with no cord showing or dangerous wear. LT-rated recommended.
  4. Working horn.
  5. Insurance (liability/medical/property coverage) and current reg.
  6. Front and rear recovery points.
  7. Spare tire (full size recommended)
  8. Properly secured fire extinguisher.
  9. Properly secured jack.
  10. First aid kit

+ WHAT ARE THE Minimum recommendations for MOTORCYCLES PARTICIPATING IN RIDING CLASSES?

Prepare your motorcycle as if you were going on an overland trip:

  1. Adventure or dual sport motorcycle with high clearance.
  2. Helmet, protective jacket / pants, boots, gloves, eye protection.
  3. Good tires with no cord showing or dangerous wear.
  4. Working horn.
  5. Insurance (liability/medical/property coverage) and current reg.

Additional notes:

  • Observe “All Gear, All the Time”—for your own safety!
  • Keep speeds way down—for others’ safety!
  • Do not ride your bike through the Exhibitor areas or where people are camped.

First time attending?

 

+ What do I receive at check-in?

Upon arrival, you will receive your credentials (badge and parking pass), a map, daily schedules and other weekend highlights in our printed Overland News along with a custome gift bag, Overland Sourcebook, and other materials from our exhibitors. There will be Overland Expo t-shirts, hats, and more for purchase.

+ WHAT ARE MY TRANSPORTATION OPTIONS AROUND THE EVENT?

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds, and while going to and from the classrooms. No vehicles / motorcycles are permitted in the exhibitor area.

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites.

+ DO I NEED TO WEAR MY BADGE FOR CLASS ACCESS?

Only Overland Experience attendees have access to premium training classes—you must wear your badge and your vehicle / moto must display a permit at all times. To enter and participate in classes at the Expedition Skills areas, you will need to present your badge / permit at the concierge tents.


Weekend and Day Pass FAQ

TICKETING

 

+ IF I PLAN TO BUY A WEEKEND OR DAY PASS, DO I NEED TO BUY TICKETS IN ADVANCE?

All Weekend Pass With Camping tickets need to be purchased online, in advance, and are available while supplies last.

Day Pass tickets are sold online, in advance. Bring a copy of your ticket (digital or print is accepted) and your ID with you.

+ HOW DO I PURCHASE A WEEKEND OR DAY PASS?

It's simple! Purchase Passes online and pay by credit card.

+ CAN I PURCHASE A WEEKEND PASS OVER THE PHONE?

Sorry, but we don't take phone orders. Please use our website to make a secure transaction.

+ IF I BUY A WEEKEND OR DAY PASS, CAN I SIGN-UP FOR INDIVIDUAL CLASSES?

No, sorry! Overland Experience classes are not available to weekend or day pass attendees, and not on an individual basis. Please don't call or email and ask, we will still say no!

+ WILL YOU SELL OUT?

  • Weekend Passes with Camping are limited and will sell out. Available to purchase online, while supplies last.
  • Day Passes usually do not sell out; unexpected circumstances may limit ticket sales for high-attendance days.

+ WILL I HAVE TO SIGN A WAIVER?

All ticket holders agree to the waiver and terms outlined in our Participant Release of Liability with your online registration / ticket purchase. Read and download the Participant Release of Liability above.

RECOMMENDATIONS FOR ATTENDING:

 

+ WHAT ARE MY TRANSPORTATION OPTIONS AROUND THE EVENT?

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds. No vehicles / motorcycles are permitted in the vendor area.

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites.


Refund FAQ

+ DO YOU GIVE REFUNDS DUE TO WEATHER?

We have been hit with extreme weather during past Overland Expos, continued through it all and had a great time to boot. We are a show by adventurers, for adventurers. We do not give refunds due to weather*—it does not stop the show, it just makes the driving course more epic! (*For emergency personnel whose jobs require them to report to duty, please contact us as soon as you are deployed.)

+ WHAT IS THE REFUND POLICY?

Refund and Transfer Policy:

  • All tickets are non-refundable and sales are final.
  • We have to strictly adhere to our refund policy in order to organize the highest quality event and to run our business; we’re sure you understand. Our refund policy states that there are NO refunds if you cannot attend.
  • Event registrations may be transferred.
    • It is the responsibility of the person currently registered for Overland Expo to find someone to acquire their ticket. You may want to visit the Facebook Event Page to find someone to take your spot, or to find a ticket that is being offered for transfer.
    • Overland Expo will not manage a waitlist, nor will we act as “match-maker” to help anyone find a ticket.
  • We reserve the right to change this policy at any time.

Transfer Procedure:

  • In the confirmation email click the link to ‘View and Manage your order online’. Or log-in to eventbrite.com with the email used at registration
  • Select the ticket to be transfered
  • Click ‘Edit’ to change the name and email on the ticket
  • We recommend selecting the "Send confirmation email to new attendee" box if you change the email address on your order
  • Save the updated information
  • Additional information on updating order information can be found at the EventBrite Help Center.

Kids and Pets FAQ

KIDS

 

+ CAN I BRING MY KIDS?

Yes! We encourage families to attend Overland Expo and make improvements to kids programs every year. Many of our workshops, demos, and programs are run by kids for kids and families interested in overlanding.

  • Kids 17 and under are free when accompanying an adult with an Overland Experience or Weekend Pass with Camping pass.
  • Kids 14 and under are free when accompanying an adult with a Day Pass.

+ CAN MY TEENAGER TAKE CLASSES ON THEIR OWN?

  • Kids (anyone 17 and under) can attend any of the activities in the Kids Adventure Area, there are select activities that are for ages 10-17 (as marked on the schedule) or other general activities on their own.
  • If space is available, they can accompany their parent to Overland Experience classes and observe but they cannot participate actively in any class and they cannot attend any class of their own; priority attendance is reserved for paying Overland Experience attendees.
  • On any driving course: all drivers must be 18 and older.
  • Sorry, but teenagers 17 and under cannot register for Overland Experience.

+ WHAT ARE KIDS EXPEDITION SKILLS AREA REQUIREMENTS?

  • Participation at the Kids Expedition Skills Area is for kids age 10 and older.
  • Gloves, closed-toe shoes and safety glasses required for participation.
  • Parents must sign safety liability form.
  • Parents can come to observe, but this is a kids activity overseen by our Training Team with the strictest safety protocols.

+ WHAT OTHER PROGRAMS CAN MY KIDS ATTEND?

  • Kids 7 and up are welcome in seminars, lectures and workshops.
  • For safety reasons, kids under 12 can't attend the technical field classes involving moving vehicles.
  • On driving courses: Children in vehicles must be old enough (toddlers and up; no infants) to be strapped safely into the vehicle without car seats.

+ DO I NEED TO SIGN-UP MY KIDS FOR CLASSES?

No, kids do not sign-up for classes. Kids Adventure Area activities and Weekend Pass programs are open to everyone, so kids can show up at the scheduled time. If they are going to attend Overland Experience classes with their parents (they cannot attend on their own), they can do so only if space is available. Please see age restrictions above for more details.

Pets / dogs

 

+ CAN I BRING MY DOG(S) TO OVERLAND EXPO?

Yes! We try to be pet-friendly, however, because of a dog bite incident, we have some rules:

  • Dogs must be leashed, quiet, and cleaned-up-after at all times.
  • NO "zip" leashes (the retractable kind); this is so dogs do not lunge unexpectedly at kids or other dogs.
  • Aggressive dogs will be banned, this includes fighting other dogs, barking, or showing unsocial behavior.
  • Do NOT leave any pet (or child!) in a vehicle at any time—it will be hotter than you think, and it is fatal.

+ CAN I BRING MY DOG(S) TO CLASSES?

Yes. As long as they are leashed and not disruptive to teachers or other attendees, they can go with you to any classes or programs. Please be mindful of those around you.

+ CAN I BRING MY DOG ON THE SHUTTLE?

See WEST shuttle info HERE. Does not apply to EAST.


Schedule & Class FAQ

+ PUBLIC HOURS

Friday 9 am - 5 pm • Saturday 8 am - 5 pm • Sunday 8 am - 3 pm

+ MEDIA USAGE OF PROGRAM CONTENT:

All content (print or lecture / verbal) of all classes / programs is copyright to the presenter and may not be used for generating revenue / building viewers online or in any other format without the owner’s explicit permission in writing (short video clips of 5 minutes or less or photographs are allowed).

+ WHEN DO YOU ANNOUNCE YOUR CLASS & PROGRAM OFFERINGS?

Approximately one months before the event, we publish schedules and a complete list of our program offerings. Check the Schedule & Classes web page (on the main navigation menu for the current show) for the most up-to-date information.

+ WHEN CAN I SIGN UP FOR CLASSES?

If you registered for an Overland Experience package, you will receive an email with instructions for class selection. Email is our main form of communication and instructions will be sent to the email you registered with. All classes must be signed up for prior to arrival.

If you purchased a Weekend / Day Pass ticket, you do not sign up for classes. There are many other programs you can freely attend, check current schedule for offerings.

+ IF I BUY A DAY OR WEEKEND PASS, CAN I REGISTER FOR INDIVIDUAL CLASSES?

No, sorry! We cannot make Overland Experience classes available to day / weekend passes attendees on an individual basis. Please don't call or email and ask, we will still say no!

+ I AM INTERESTED IN INSTRUCTING - HOW DO I APPLY?

See application page for current deadlines and submit an online application of your class, presentation, roundtable, or demonstration along with a bio. Please do not email us your ideas—we do not accept submissions via email.


Safety Notice

+ How is disorderly conduct handled?

Overt disorderly conduct (drunkenness or otherwise) will be dealt with strictly through local law enforcement—watch your intake, for the safety and comfort of all. If you participate in any altercations, shouting, arguments, and other disruptive behavior, including disrupting a class by being a know-it-all or heckling another attendee (even if they are related to you), we will ask you to leave.

+ Safety while driving

Is our primary concern, at all times. Always drive slowly. Watch for children. Be cautious of alcohol intake (especially at the high elevations) and never drink + drive.

+ No DRIVING after hours:

Absolutely no driving on the Land Rover Driving Course, Camel Trophy Expedition Skills Area, Motorycle Expedition Skills Area or any other training area after hours. Driving is only permitted during teaching and show hours.


General FAQ

+ WHO OWNS OVERLAND EXPO?

Lodestone Events is an event production company with core competencies in event planning & logistics, marketing & communications and sponsorship & exhibitor sales. Lodestone Events’ founders are industry pros with a passion for the live event industry. The team offers decades of experience producing large-scale consumer events coast to coast. For more information, visit lodestoneevents.com.

Overland Expo was founded in 2009 by overlanding hobbyists, journalists and conservationists, Roseann and Jonathan Hanson of ConserVentures, LLC.

+ WHAT IS OVERLANDING?

Overlanding is a way to describe exploring by your own self-contained means, usually by vehicle (often with four-wheel-drive capability) or adventure motorcycle. It's long been a traditional way to describe safaris in Africa or exploring in Australia. Brits head "overland" to Africa and Asia and across the Continent.

We use the term to differentiate the activity from other four-wheel-drive activities such as rock-crawling or rallying. For overlanders, the journey is as important as the destination or the activities that we do when we get to our destination (if there even is a specific destination): hiking, nature watching, kayaking, mountain biking, and so on.

For overlanders, camping is really a highlight as well—we enjoy innovations such as roof-top tents, 12-volt fridges, and high-quality awnings, ground tents, kitchen kits, and equipment such as compressors, winches, and other recovery gear.

Overland Expo is designed as a unique event to introduce consumers to all the innovative equipment for camping and vehicles, and to introduce travel enthusiasts to the pleasures of exploring the world via your own self-contained means, whether it's an old van or a new Land Cruiser or Sportsmobile or BMW motorcycle.

Through social events, programs, classes, and exhibitors, Overland Expo is the largest and most unique event combining adventure travel, vehicles, and motorcycles with education & commerce.

It's the place to come to get outfitted, get trained, get inspired . . . and get going.

+ I'M CONCERNED ABOUT ENVIRONMENTAL IMPACT... HOW DO YOU MITIGATE THAT?

We teach and encourage an approach to exploring by vehicle and motorcycle that respects the land, wildlife, and the other cultures you might encounter. Many of our classes focus on "treading lightly" and how to be an unobtrusive traveler. Overlanding is about exploring, not conquering obstacles, and we focus on the discovery rather than the "extreme" 4x4 or motorcycle activities that are unfortunately more visible.

Overland Expo provides full recycling services (we truck all recyclables to the nearest municipality where full service recycling is available) and we always leave all areas in better shape than we find them.


Media Usage, Rights, and Release

+ MEDIA / PHOTO RELEASE:

At Overland Expo, photography, audio, and video recordings may occur, either by media for professional purposes, by Overland Expo staff / contractors for promotional purposes, or by attendees for recreational sharing on social media. Your entry to Overland Expo constitutes your consent to such photography, filming, and/or recording and to any use, in any and all media in perpetuity, of your appearance and voice for any purpose in connection with your presence at Overland Expo.

  • If you do not wish to be photographed or videotaped, politely approach them and request that they not include you. If you are uncomfortable doing this, ask the instructor or an OX staff person for assistance.

+ MEDIA USE:

Participant agrees that all content of all classes / programs is copyright to the presenter and may not be used for generating revenue / building viewers online or in any other format without the owner’s explicit permission in writing (short clips of 5 minutes or less or photographs are allowed).

+ RESTRICTIONS:

Drones are not allowed.


VEHICLE RESTRICTIONS:

In order to keep our culture of off-the-beaten-path travel alive and well, all on-site camping is restricted to motorcycles, tents, overland vehicles, and small overland trailers ONLY.  

  • Read all restrictions below. If you have an overland capable adventure vehicle which falls outside these restrictions, please contact us and send us a description and picture of the vehicle.

  • All attendees are responsible for their own extraction—if they do become stuck, which is more likely with large and/or 2WD and wet conditions.

+ 2WD VEHICLES:

Two-wheel drive vehicles enter at their own risk; we reserve the right to turn away vehicles if rain has made the camping fields too soft for 2WD to safely access.

+ LARGER OVERLAND VEHICLES:

Overland/4WD vehicles up to 35 feet long and overland conversions that are not 4WD such as Sprinters or other vans are permitted to camp on site. Do note that larger vehicles may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles.

+ TRAILERS:

As a general rule, 13’ is the maximum trailer length. Slightly longer teardrop trailers and off-road designed trailers will also be accommodated. Pop-ups are measured in hauling length, not deployed length. Any hard-sided, standing room trailers must be micro-trailers under 13'. We will do our best to accommodate longer and/or enclosed motorcycle trailers, but please contact us if it is oversized. Vehicles with trailers may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles.

NOT PERMITTED: 5th-wheel or large travel trailers, or toy haulers cannot be accommodated.

+ RVS:

NOT PERMITTED: Class-A and Class-C motorhomes / large RVs cannot be accommodated, no exceptions. Check out options for nearby RV parks: EAST / WEST

+ MOTORCYCLES:

Camping is in an open grassy field, that may or may not be wet; appropriate tires are recommended. We also recommend you bring a block, plate or other appropriate item to place underneath your kickstand for added support. You will be parking next to your tents so plan accordingly.