GeneralFAQs

From ways to attend to schedules and classes, our frequently asked questions can help you navigate your Overland Expo experience.

GENERAL ATTENDANCE INFORMATION

Looking for more specific information? Please visit the venue-specific FAQ below.

West FAQ
PNW FAQ
MTN West FAQ
East FAQ

WAYS TO ATTEND

PREMIUM WEEKEND PASS WITH CAMPING:

PREMIUM VEHICLE CAMPING PASSES AVAILABLE AT WEST, PNW, MTN WEST, & EAST
Experience our Premium Vehicle Weekend Pass with Camping package available at West, PNW, MTN WEST & EAST event locations in 2025! This Premium package includes the upgraded camping experience with the most coveted campground locations. Enjoy general admission to the Expo for all days (Thursday AM-Monday AM) with access to a selection of 120+ activities, the vendor/exhibitor area, all demos, roundtables, slideshows, and films, custom goody bag, access to the hospitality lounge (shaded seating area and complimentary morning coffee available) and receive your first free drink at nightly happy hours. 

CAMPING

  • Sites are available beginning Thursday morning until Monday morning at 11am. 
  • On-site premium campground is upgraded, festival-style, no reservations, sites are on a first-come basis—each campsite terrain varies per event location. 
  • If desiring to arrive with other vehicles and camp together, then all members must pre-purchase the same pass type and arrive at the same time as the other members in a group. We cannot save space for other campers. 
  • Vehicle restrictions apply: campsites are limited to tents, overland vehicles, and small overland trailers only of approximately 13 feet long. BEFORE PURCHASING, read ALL vehicle restrictions for the campground on our FAQ. 
    • NOTE: NO RVs, NO Class A or Class C Motorhomes, and No Travel Trailers. 
  • PASSENGER TICKET: must arrive in the same vehicle as the primary ticket holder. All attendees ages 15 years and older must purchase a Premium Weekend Pass with Camping Vehicle or Passenger ticket to camp within the same Premium campgrounds as the main registrant / driver. Kids 14 & under arriving in your vehicle are free with any camping pass. 
  • If arriving in a secondary vehicle, then another Premium Weekend Pass with Camping Vehicle ticket MUST be purchased to accommodate your second vehicle within the campsite, 
  • All Premium Weekend Pass with Camping packages and passenger add ons MUST be purchased before arrival to the event (available while supplies last). Camping packages will sell out before the event week – Get yours early! 
  • ALL TICKETS ARE PRICED PER PERSON — Bring a copy (Print or Digital) for check-in.  Passenger tickets will be linked to the same QR code as the main registrant’s order.  

WEEKEND PASS WITH LARGE CAMPSITE:

VEHICLE CAMPING PASSES AVAILABLE ONLY AT THE WEST EVENT 
Enjoy primitive, festival-style camping Thursday morning through Monday morning (11 a.m.), plus a general admission weekend pass to Overland Expo with access to a selection of 120+ activities, the vendor/exhibitor area, all demos, roundtables, slideshows, and films, and all happy hours (beverages available for purchase).  

CAMPING 

  • Sites are available beginning Thursday morning until Monday morning at 11am.  
  • On-site Large Vehicle Footprint general weekend pass with camping is festival-style, no reservations, and sites are on a first-come basis—these campsites will be 20x20 in size. 
  • If desiring to arrive with other vehicles and camp together, then all members must pre-purchase the same pass type and arrive at the same time as the other members in a group. We cannot save space for other campers. 
  • Vehicle restrictions apply: campsites are limited to tents, overland vehicles, and small overland trailers only of approximately 13 feet long. BEFORE PURCHASING, read ALL vehicle restrictions for the campground on our FAQ.  
    • Note: No RVs, No Class A or Class C Motorhomes, and No Travel Trailers. 
  • PASSENGER TICKET: must arrive in the same vehicle as the primary ticket holder. All attendees ages 15 years and older must purchase a Weekend Pass with Camping Vehicle or Passenger ticket to camp within the same Premium campgrounds as the main registrant / driver. Kids 14 & under arriving in your vehicle are free with any camping pass.  
  • If arriving in a secondary vehicle, then another Weekend Pass with Camping Vehicle ticket MUST be purchased to accommodate your second vehicle within the campsite. 
  • All Weekend Pass with Camping packages and passenger add-ons MUST be purchased before arrival to the event (available while supplies last). Camping packages will sell out before the event week-Get yours early! 
  • ALL TICKETS ARE PRICED PER PERSON — Bring a copy (Print or Digital) for check-in. Passenger tickets will be linked to the same QR code as the main registrant’s order.  

WEEKEND PASS WITH CAMPING:

VEHICLE + MOTORCYCLE CAMPING PASSES AVAILABLE AT ALL EVENTS
Enjoy primitive, festival-style camping Thursday morning through Monday morning (11 a.m.) plus a general admission weekend pass to Overland Expo with access to a selection of 120+ activities, the vendor/exhibitor area, all demos, roundtables, slideshows, and films, and all happy hours (beverages available for purchase). 

CAMPING

  • Sites are available beginning Thursday morning until Monday morning at 11am.  
  • On-site general weekend pass with camping is festival-style, no reservations, and sites are on a first-come basis—each campsite terrain varies per event location.  
  • If desiring to arrive with other vehicles and camp together, then all members must pre-purchase the same pass type and arrive at the same time as the other members in a group. We cannot save space for other campers. 
  • Vehicle restrictions apply: campsites are limited to tents, overland vehicles, and small overland trailers only of approximately 13 feet long. BEFORE PURCHASING, read ALL vehicle restrictions for the campground on our FAQ.  
    • Note: No RVs, No Class A or Class C Motorhomes, and No Travel Trailers. 
  • PASSENGER TICKET: must arrive in the same vehicle as the primary ticket holder. All attendees ages 15 years and older must purchase a Weekend Pass with Camping Vehicle or Passenger ticket to camp within the same Premium campgrounds as the main registrant / driver. Kids 14 & under arriving in your vehicle are free with any camping pass.  
  • If arriving in a secondary vehicle, then another Weekend Pass with Camping Vehicle ticket MUST be purchased to accommodate your second vehicle within the campsite. 
  • All Weekend Pass with Camping packages and passenger add-ons MUST be purchased before arrival to the event (available while supplies last). Camping packages will sell out before the event week-Get yours early! 
  • ALL TICKETS ARE PRICED PER PERSON — Bring a copy (Print or Digital) for check-in. Passenger tickets will be linked to the same QR code as the main registrant’s order.  
  • MOTO tickets: Moto attendees must arrive on a motorcycle/sidecar and will have a designated space within the moto campgrounds.

PASSENGERS:

PASSENGER PASSES ARE AVAILABLE AT ALL EVENTS
All passengers arriving in the vehicle of a current driver registration must add onto the order as a passenger to the same ticket type level within the same order. If the passenger is camping with a vehicle registrant from Premium Weekend Pass with Camping, Weekend Pass with Camping, or Moto Weekend Pass with camping then they must purchase a passenger ticket. A general day or weekend pass ticket will NOT be allowed to camp on grounds overnight. Each pass has a unique credential and only camping credentials will be allowed in campgrounds. If a passenger needs to be added to your order, you may create an account from your confirmation email to do so or reach out to us for further assistance. All passengers must be added to your order PRIOR to your arrival onsite. Your passenger will be linked to the same QR code on your ticket.

WEEKEND PASS:

WEEKEND PASSES ARE AVAILABLE AT ALL EVENTS
Weekend passes are available for Friday – Sunday weekend admission. Great for locals who want to swing by each day to experience the entire event!  Receive access to a selection of 30-50+ activities each day (including general education classes), exhibitor area, food vendors, all demos, roundtables, and slideshows. Then stay for happy hours (beverages available for purchase), Overland Foundation Raffle, film festival, and more. All attendees ages 15 years and older MUST purchase a Weekend Pass. Kids ages 14 and under are Free with an adult ticket purchase.  

DAY PASS:

DAY PASSES ARE AVAILABLE AT ALL EVENTS
Passes are available for Friday, Saturday, or Sunday. Great for locals who want to swing by! You’ll get access to a selection of 30-50+ activities (depending on the day), exhibitor area, food vendors, all demos, roundtables, and slideshows. Then stay for happy hours (beverages available for purchase). Kids ages 14 and under are free with a paying adult.

DAY / WEEKEND PASS PARKING

  • Overland Expo SoCal: Parking will be available for purchase on-site for $15/day. If attending with a Weekend Pass or multiple days, you MUST purchase parking each day.
  • Overland Expo West: A limited quantity of on-site parking tickets will be available for $20/day in advance, online only. If attending with a Weekend Pass or multiple days, MUST purchase parking each day. On-site parking will sell out early. No parking is permitted on-site at Ft. Tuthill without a pre-purchased parking pass. Free off-site Day Pass parking at NAU with shuttle (details & hours) is included with all admission tickets. Shuttles will run Friday, Saturday, and Sunday, before and after event hours. 
  • Overland Expo Pacific Northwest: On-site Day Pass parking included with admission.
  • Overland Expo Mountain West: On-site Day Pass parking included with admission.
  • Overland Expo East: Day/Weekend Pass parking will be available for $10/day online or at the gate. If attending with a Weekend Pass or multiple days, you MUST purchase parking each day. On-site parking will sell out early. 
  • No overnight parking or camping allowed with Day / Weekend Passes (so please don’t ask!). If you want to upgrade to camp instead, then please CONTACT US so we may assist you with your pass change!
  • ADMISSION TICKETS ARE PRICED PER PERSON (AGE 15 AND UP MUST PURCHASE A TICKET), AND PARKING IS PRICED PER VEHICLE/MOTO. 

Training:

THIS IS OUR UNIQUE DRIVING EXPERIENCE AVAILABLE AT THE PNW EVENT ONLY. THE TRAINING IS AN EXPERIENCE THAT MUST BE ADDED ON TOP OF AN ALREADY EXISTING CAMPING PACKAGE OR DAY / WEEKEND PASS. 

  1. Learn overland driving techniques, using your own vehicle (includes one training session with 2 laps around the expedition course). 
  2. Get hands-on experience with expert trainers on the drive course 
  3. Take instructional classes about the latest technologies, gear, packing, maintenance, navigation, and more; at basic and advanced levels (unlimited sessions). 
  4. Class selection begins approximately two weeks before the show. 
  5. Kids 14 & under arriving in your vehicle are free with any camping pass. 
  6. Driver must hold a valid driver’s license to participate in individual driving courses. 
  7. Passenger add-ons MUST be purchased before arrival to the event (available while supplies last) 
  8. Can take all static training classes (but no hands-on driving classes). 
  9. Only the primary driver will have access to sign up in the app for driving session; Passenger/Riders will not be able to sign up for these classes in the app. 
  10. All attendees ages 15 years and older must purchase a training ticket as an add-on to their current ticket order. 

WHAT ARE OTHER WAYS I CAN ATTEND?

We also have opportunities to:

Are you interested in Instructing or Presenting a class, Showcase or DIY displays, or attending as Media? — We open all applications for each event, approx. 6 months prior to the show.  See the application page for more details and availability.

Registration

We limit class size to ensure the highest quality teaching atmosphere. Each participant would need to register for a ticket in advance and sign-up for classes, workshops, and driving courses accordingly. Spouses or friends can register as a passenger or guest to the same order. 

It’s simple! Register online for a camping package and pay by credit card. Make sure to register using a frequently checked email so you don’t miss any communications from us. You will receive a confirmation email immediately after placing an order, and arrival instructions about 2 weeks out from the event.

Sorry, but we don’t take phone orders. Please use our website to make a secure transaction via credit card.

Yes, as a way to say thank you, Overland Expo offers a 20% discount on, Premium Weekend Pass with Camping packages, Weekend Pass with Camping packages, Weekend Passes, and Day Passes for active/veteran military service (excludes any training, merchandise, raffle tickets, or moto dinner party ticket add-ons) — See the tickets page for a link to submit an application. Military discount is good for the main registrant and (1) guest ticket ONLY. 

As all Overland Expo Events have dramatically grown within the past few years, it is common for all of the camping and upgraded packages to sell out early. All camping packages are limited in number, as well as the Moto Party + Dinner, and training add-on tickets. Packages and tickets will increase in pricing closer to the event start dates. Please be sure to secure your registration early to avoid any inconvenience. 

Yes, if in need of downgrading, please contact us so we can assist you with this pass change. Please keep in mind that camping packages will sell out and you will be forfeiting your space if you move forward with the downgrade process of your pass. The price difference from a downgrade will be available to you via coupon code credit for future use.

No, unfortunately, no day or weekend passes will be allowed access into the campgrounds for overnight stay. If interested in adding on a passenger to join you in the campgrounds, please email us. 

CLASS SELECTION

Class selection starts approximately 2 weeks before the show using an online system. When class sign-ups are available, an email invite will be sent to the email address you registered with.  This email will only be sent to the main registrant on the order. You will download the Overland Expo App, choose the event location you will be attending, then log in using the unique email address that you used to register with. All passengers on the order must enter a unique email address in order to log into their own class schedule within the app. All classes must be selected before arriving at the event.

Check your personally selected schedule for class-specific requirements and recommendations. In general, we recommend:

  1. Notebook and pen
  2. Gloves
  3. Eye protection (for Driving, Recovery, and Hands-On courses)
  4. Water and sunscreen or long-sleeved shirt/pants and hat
  5. Compass or GPS (for nav classes) if you wish to ask questions
  6. Closed-toe sturdy shoes. No sandals allowed in the Training Area. (PNW only)
  7. Flashlight/headlamp

FIRST TIME ATTENDING

Upon arrival, you will receive your credentials and camping / parking pass, a map, daily schedules, and other weekend highlights in our printed Overland News Overland Sourcebook. The Premium package will also receive a free drink on their badge and a custom gift bag and other materials from our exhibitors. There will also be Overland Expo t-shirts, hats, patches, jackets, and other accessories available onsite for purchase at the red merchandise trailer. 

Yes, you may leave the campgrounds and return to your campsite at any time (even after show hours) as long as you have your admission credentials, as well as camping / vehicle hang tag. 

  • You may leave your camp setup in order to “hold your current space” OR you may pack up your camp setup and the camping attendant will reassign your campsite upon arrival again. 
  • NOTE: IF YOU DO NOT HAVE YOUR CAMPING CREDENTIALS, YOU WILL NOT BE PERMITTED BACK INTO THE VENUE/CAMPGROUNDS.

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds, and while going to and from the campgrounds. No vehicles / motorcycles / electric scooters & bikes are permitted in the exhibitor area for safety purposes. 

Mountain bikes and electric bikes and scooters are a great alternative for getting around the campgrounds only (not the exhibitor area). Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites.

You must wear your badge or wristband and your vehicle or camper must display a permit at all times. In order to enter and participate in the training, Happy Hours, campgrounds, and the Premium hospitality lounge you must be able to show your credentials. The Premium Weekend Pass with Camping badge also contains a Complimentary first drink for each Happy Hour event during the weekend.

WEEKEND AND DAY PASS

TICKETING

All Camping packages need to be purchased online, in advance, and are available while supplies last. We always sell out of our camping packages before the event week, so make sure to secure yours in advance!

Although the General Weekend Pass and Day Pass tickets are sold online, in advance, you may also purchase these passes onsite. If you have pre-purchased your tickets, then bring a copy of your ticket (digital or print is accepted) and our staff can scan you in at the gate. Prices will increase closer to the event start date, as well as on-site, so secure your order online to avoid this. Military discount will be available online and onsite for ticket purchases. Please fill out the Military Discount application on the ticketing page if you qualify.

It’s simple! Purchase Passes online and pay by credit card.

You may add on any training, parking passes, raffle tickets, Moto Party + Dinner, and official event merchandise (T-Shirts, Hats, Patches) as desired.

Sorry, but we don’t take phone orders. Please use our website to make a secure transaction via credit card. 

Due to high demand, all of our Camping Packages are limited and will sell out. Along with these camping packages, the Overland Expo Training sessions, Moto Party + Dinner tickets, and parking passes at WEST will also sell out before the event start. We highly recommend you purchase online, while supplies last. Prices may increase closer to the event start date. 

Weekend and Day Passes usually do NOT sell out; unexpected circumstances may limit ticket sales for high-attendance days. Prices will increase closer to the event start date, as well as for on-site purchases. 

Parking Passes will sell out early at WEST, so please add to your order at time of ticket purchase (Parking Passes will NOT be sold on-site). EAST Parking Passes are also available for purchase online and on-site. Please purchase before arrival to ensure a smoother and quicker check-in process for all. 

All ticket holders agree to the waiver and terms outlined in our Participant Release of Liability Waiver with your online registration/ticket purchase. Read and download the Waivers above.

You will be prompted to review and sign your digital waiver via a link in your confirmation email, in order to receive your QR code as your ticket. All attendees agree to the waiver and terms when purchasing a ticket on-site at each event.

Note: Only the main registrant will receive a confirmation email to sign the waiver and reeceived the QR code. The waiver will be valid for all participants within the same order. All add on items and passengers will be linked to the same QR code. Passengers will not receive email confirmations. 

Once you have signed your digital waiver, you will receive a QR code. This QR code will be your ticket for admission. If multiple tickets have been purchased together, then all tickets will be linked to a QR code and may be accessed by scanning at the entrance gate. All tickets will show the purchaser’s name. However, not to worry, there is no need to change the name (or transfer the ticket) to each person as it can simply be scanned at the of arrival. 

You will be prompted to review and sign your digital waiver via a link in your confirmation email, in order to receive your QR code as your ticket. All attendees agree to the waiver and terms when purchasing a ticket on-site at each event.

REFUNDS

We have been hit with extreme weather during past Overland Expos, continued through it all and had a great time to boot. We are a show by adventurers, for adventurers. We do not give refunds due to weather—it does not stop the show, it just makes the training and overall experience more epic!

Refund And Transfer Policy: 

  • We have to strictly adhere to our refund policy in order to organize the highest quality event and to run our business; we’re sure you understand.  
  • Open Refund Policy Prior to 60-days out from opening day: All tickets are refundable or transferrable to another event prior to 60-days out from the opening day of each event. After that open refund period has closed, all tickets are non-refundable and are non-transferrable to another event, and all sales are final including passenger passes and any order add-ons (merchandise, raffle tickets, Moto Party tickets, parking, etc). 
  • Within 60-days from the opening day of each event, all sales are final, non-transferrable to another event and non-refundable. 
  • If you request to downgrade your pass within 60-days out from the opening event date, you will be choosing to forfeit the value difference between the passes. 
  • Events take place rain or shine.  Tickets will NOT be refunded or transferred to another event due to inclement weather. 

 

Purchase Protection 

  • You have the opportunity to protect your order with Purchase Protection. If you happen to need a refund due to a qualifying circumstance, you can receive a refund by filing a claim with Purchase Protection. See qualifying circumstance and terms here: https://www.purchaseprotection.com/
  • Purchase Protection cannot be added after you submit your order.  Purchase Protection does not cover any merchandise or charity donations added to your order. 

 

Attendee to Attendee Ticket Transfers:  

  • It is the responsibility of the person currently registered for Overland Expo to find someone to acquire their ticket. You may want to visit the Facebook Event Page to find someone to take your spot, or to find a ticket that is being offered for transfer. 
  • Overland Expo will not manage a waitlist, nor will we act as “match-maker” to help anyone find a ticket. 
  • All Weekend, Day Pass, and Camping tickets purchased by one person will display that name only. No need to transfer a ticket to a spouse or someone else, for check in purposes. The transfer process will only prompt them to purchase the ticket from you. Tickets may be scanned in with the same name one at a time at the gate.  

 

IF IN NEED OF TRANSFERRING DAY / WEEKEND / CAMPING PASSES, PLEASE FOLLOW THE TRANSFER PROCEDURE BELOW: 

  • In the confirmation email click the link to ‘Set Up Account Now’. Or log-in HERE with the email used at registration (first time user will need to set-up a password)   
  • Click Registration at the top of the page   
  • Click on your order   
  • Locate the ticket/registrant to be transferred   
  • Click ‘Edit’ to change the name, email and any other relevant information on the ticket   
  • Save the updated information   
  • The new ticket holder will be prompted to purchase the ticket in the system before releasing it from you.   
  • We recommend Resending the confirmation email with the updated information.   
  • Once information has been finalized and saved, the new registrant will receive the updated confirmation email and new ticket.  
  • Tickets may be scanned in with the new name at the gate.  
  • If you need any assistance with changing your registration, please contact CUSTOMER SERVICE.  

 

Event cancellation or postponement:  

  • If the event is postponed, attendees that don’t request a transfer to another event will be automatically transferred to the postponed dates.  
  • If the event is cancelled, attendees will be offered transfer options at the time of cancellation to Overland Expo’s discretion. 

 

*We reserve the right to change this policy at any time.* 

  • In the confirmation email click the link to ‘Set Up Account Now’. Or log-in HERE with the email used at registration (first time user will need to set-up a password) 
  • Click Registration at the top of the page 
  • Click on your order 
  • Locate the ticket/registrant to be transferred 
  • Click ‘Edit’ to change the name, email and any other relevant information on the ticket 
  • Save the updated information 
  • The new ticket holder will be prompted to purchase the ticket in the system before releasing it from you. 
  • We recommend Resending the confirmation email with the updated information. 
  • Email us if you have any questions. 

KIDS

Yes! We encourage families to attend Overland Expo and make improvements to kids programs every year. Many of our workshops, demos, and programs are run by kids for kids and families interested in overlanding. We always look for new classes to add, taught by kids, so if your child has any overland/outdoor experience and is interested in sharing with their knowledge other children, please contact us for more information on our instructor program. 

Kids 14 and under are free when accompanying an adult who has purchased any pass. Kids 15 and older will need to purchase a pass. 

  • Kids (Ages 10-17) can attend any of the activities in the Kids Adventure Area, there are select activities that are for ages 10-17 (as marked on the schedule) or other general activities on their own. 
  • We kindly request for all teenage children to display professional behavior when attending experienced adult classes with or without their parents present, as a way of showing respect for each instructor’s time and effort placed into their class instruction. 
  • On any training session: all drivers must be 18 and older, with a valid driver’s license. 
  • Participation at the Kids Adventure Area is for kids age 10 and older. Parents MUST remain with their children for the duration of kids classes. 
  • Gloves, closed-toe shoes and safety glasses required for participation in the Kid’s Command Task.
  • While we ask that parents be present during the Kid’s Command Task, we also ask that they do not actively participate as this is a kids activity overseen by our instructing team with the strictest safety protocols. 

No, kids do not sign-up for classes. Kids Adventure Area activities and programs are open to everyone, so kids can show up at the scheduled time. If they are going to attend general programming classes with their parents (they cannot attend on their own), they can do so only if space is available. Please see age restrictions above for more details.

PETS

Yes! At Overland Expo, we understand that overland travel is not the same without our beloved pets! We are more than happy to have your furry friend along, as long as you are able to abide by our pet rules below:

  • Dogs must be leashed, quiet, and cleaned-up-after at all times, this includes within the campgrounds.  
  • NO “zip” leashes (the retractable kind); this is so dogs do not lunge unexpectedly at kids or other dogs. 
  • A shock collar only does NOT suffice in replacement of a leash. A leash is required in case of emergency and the dog must be restrained. 
  • Aggressive dogs will be banned, this includes fighting other dogs, barking, or showing antisocial behavior. 
  • Do NOT leave any pet (or child!) in a vehicle at any time—it will be hotter than you think, and it is fatal. 
  • Dogs are not permitted to roam freely within the campgrounds. 

Yes. As long as they are leashed and not disruptive to teachers or other attendees, they can go with you to any classes or programs. Please be mindful of those around you and remove your dog from the classroom setting if displaying any uneasy, loud behavior. 

Yes, our shuttle companies are pet friendly. See more WEST shuttle info HERE. Does not apply to other events, only WEST.

SCHEDULE & CLASSES

SOCAL

Saturday 9 am – 5 pm • Sunday 9 am – 4 pm

WEST

Friday 8 am – 5 pm • Saturday 8 am – 5 pm • Sunday 9 am – 3 pm

PNW

Friday 8 am – 5 pm • Saturday 8 am – 5 pm • Sunday 9 am – 3 pm

MTN WEST

Friday 8 am – 5 pm • Saturday 8 am – 5 pm • Sunday 9 am – 3 pm

EAST

Friday 9 am – 5 pm • Saturday 9 am – 5 pm • Sunday 9 am – 3 pm

All content (print or lecture / verbal) of all classes / programs is copyright to the presenter and may not be used for generating revenue / building viewers online or in any other format without the owner’s explicit permission in writing (short video clips of 5 minutes or less or photographs are allowed).

Approximately two weeks before the event, we publish the schedule and a complete list of our program offerings. Check the Schedule & Classes web page (on the main navigation menu for the current show) for the most up-to-date information. You may also download our 2025 Overland Expo event app at this time to view the schedule.

At the approximate 2 week out time frame, we will send out arrival instructions prompting you to download the app for the current event in order to view the schedule and add classes to your personal agenda. Email is our main form of communication and instructions will be sent to the email address that the main registrant place the order with. Passengers will not receive this email communication, however, they may also download the app with their own unique email address used within the registration to add classes to their own schedule. All classes must be signed up prior to your arrival as classroom attendance is limited. If there is space available on site, you may attend as a walk up.

For disability accommodations (e.g., sign language interpreters, alternative formats) please contact us  4-6 weeks* prior to the show. Include your Name, Order Number (if you have already purchased tickets), Contact Information and days of the show that accommodations are needed. We would be happy to further assist you with these requests.  

*Due to the relatively rural locations of our events, this advance notice of accommodations enables us to make the most effective provisions possible. 

If in need of ADA parking/camping accommodations, please mark the box upon registering for the event, so we may designate a space in a more accessible location for your needs. 

This area will be closest and easily accessible to the exhibitor row and main entrances. Please bring along any assisted devices as needed, since the venue will not have any wheelchairs available for rent. 

Although each venue has slightly different terrain, all have compact dirt / grass or concrete pathways, making maneuvering throughout the event quite manageable. Please keep in mind, weather is always unexpected and to prepare for all types. 

Yes! We will provide potable water for individual consumption use only, so please bring your favorite water bottle to fill. These water fill up stations will be available at all main points throughout the show, such as the info booth, show office, education area, and Oasis Bar and Food Court. There will be no trailer-filling stations so please arrive with your tanks filled and ready for your weekend stay. 

See application page for current deadlines and submit an online application of your class, presentation, roundtable, or demonstration along with a bio.

SAFETY NOTICE

Overt disorderly conduct (drunkenness or otherwise) will be dealt with strictly through local law enforcement—watch your intake, for the safety and comfort of all. If you participate in any altercations, shouting, arguments, and other disruptive behavior, including disrupting a class by being a know-it-all or heckling another attendee (even if they are related to you) as well as STAFF members, then we will ask you to leave. 

AFTER-HOURS SECURITY PHONE NUMBER: (317) 518-3568 

If you are in need of assistance from security after show hours (overnight), then call this number and our roaming security will immediately assist you on-site. 

PRODUCT PICK UP: (317) 518-3568 

If you have purchased an oversize item that you will need help bringing to your campground / car, then call this number during show hours and a member of our staff will be able to assist with a shuttle / cart. 

Is our primary concern, at all times. Always drive slowly. Watch for children. Be cautious of alcohol intake (especially at the high elevations) and never drink + drive.

Absolutely no driving on the event driving courses or in any other training area after hours. Driving is only permitted during teaching and show hours.

GENERAL

Overland Expo is owned by Emerald X.  Emerald’s talented and experienced team grows our customers’ businesses 365 days a year through connections, content, and commerce. We expand connections that drive new business opportunities, product discovery, and relationships with over 140 annual events, matchmaking, and lead-gen services. We create content to ensure that our customers are on the cutting edge of their industries and are continually developing their skills. And we power commerce through efficient year-round buying and selling. We do all this by seamlessly integrating in-person and digital platforms and channels. Emerald is immersed in the industries we serve and committed to supporting the communities in which we operate. As true partners, we create experiences that inspire, amaze, and deliver breakthrough results. For more information, please visit emeraldx.com.

Overland Expo was founded in 2009 by overlanding hobbyists, journalists and conservationists, Roseann and Jonathan Hanson of ConserVentures, LLC.

Overlanding is a way to describe exploring by your own self-contained means, usually by vehicle (often with four-wheel-drive capability) or adventure motorcycle. It’s long been a traditional way to describe safaris in Africa or exploring in Australia. Brits head “overland” to Africa and Asia and across the Continent.

We use the term to differentiate the activity from other four-wheel-drive activities such as rock-crawling or rallying. For overlanders, the journey is as important as the destination or the activities that we do when we get to our destination (if there even is a specific destination): hiking, nature watching, kayaking, mountain biking, and so on.

For overlanders, camping is really a highlight as well—we enjoy innovations such as roof-top tents, 12-volt fridges, and high-quality awnings, ground tents, kitchen kits, and equipment such as compressors, winches, and other recovery gear.

Overland Expo is designed as a unique event to introduce consumers to all the innovative equipment for camping and vehicles, and to introduce travel enthusiasts to the pleasures of exploring the world via your own self-contained means, whether it’s an old van or a new Land Cruiser or Sportsmobile or BMW motorcycle.

Through social events, programs, classes, and exhibitors, Overland Expo is the largest and most unique event combining adventure travel, vehicles, and motorcycles with education & commerce.

It’s the place to come to get outfitted, get trained, get inspired . . . and get going.

We teach and encourage an approach to exploring by vehicle and motorcycle that respects the land, wildlife, and the other cultures you might encounter. Many of our classes focus on “treading lightly” and how to be an unobtrusive traveler. Overlanding is about exploring, not conquering obstacles, and we focus on the discovery rather than the “extreme” 4×4 or motorcycle activities that are unfortunately more visible.

Overland Expo provides full recycling services (we truck all recyclables to the nearest municipality where full service recycling is available) and we always leave all areas in better shape than we find them.

MEDIA USAGE, RIGHTS, & RELEASE

At Overland Expo, photography, audio, and video recordings may occur, either by media for professional purposes, by Overland Expo staff / contractors for promotional purposes, or by attendees for recreational sharing on social media. Your entry to Overland Expo constitutes your consent to such photography, filming, and/or recording and to any use, in any and all media in perpetuity, of your appearance and voice for any purpose in connection with your presence at Overland Expo.

If you do not wish to be photographed or videotaped, politely approach them and request that they not include you. If you are uncomfortable doing this, ask the instructor or an Overland Expo staff person for assistance.

Participant agrees that all content of all classes / programs is copyright to the presenter and may not be used for generating revenue / building viewers online or in any other format without the owner’s explicit permission in writing (short clips of 5 minutes or less or photographs are allowed).

Drones are not allowed due to safety precautions. We strictly adhere to this policy.

VEHICLE RESTRICTIONS:

In order to keep our culture of off-the-beaten-path travel alive and well, all on-site camping is restricted to motorcycles, tents, car campers, pop-up tents, overland vehicles, Class B, vans, and small overland trailers ONLY. Unfortunately, we are unable to accommodate large RVs, travel trailers, and Class A or Class C Motorhomes since they are off-brand and we do not have space for them. They will NOT be permitted – NO EXCEPTIONS! Thank you for your understanding.

Read all restrictions below. If you have an overland capable adventure vehicle that falls outside these restrictions, please contact us and send us a description and picture of the vehicle.

All attendees are responsible for their own extraction—if they do become stuck, which is more likely with large and/or 2WD, mud, and wet conditions.

Two-wheel drive vehicles enter the campgrounds at their own risk; we reserve the right to turn away vehicles if rain has made the camping fields too soft for 2WD to safely access. However, 2WD vehicles are not allowed on the Overland Expo Training Courses (AWD / 4WD is required). 

As a general rule, 13’ is the maximum trailer length. Slightly longer teardrop trailers and off-road designed trailers will also be accommodated. Pop-ups are measured in hauling length, not deployed length. Any hard-sided, standing room trailers must be micro-trailers under 13′. We will do our best to accommodate longer and/or enclosed motorcycle trailers, but please contact us if it is oversized. Vehicles with trailers or oversized overland rigs may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles.There will NOT be any trailer filling stations, hookups, pumping services, etc. so please arrive with your trailers ready to camp for the weekend. 

Camping varies at each event location, however, some venues have open grassy fields that may or may not be wet; appropriate tires are recommended. We also recommend you bring a block, plate or other appropriate item to place underneath your kickstand for added support. You will be parking next to your tents so plan accordingly. 

IF YOU HAVE ANY FURTHER QUESTIONS, PLEASE REACH OUT FOR MORE ASSISTANCE! 

THE WORLD IS OUT THERE Let's Go!

Join attendees from all over the world at this year’s Overland Expo in your area.

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