GeneralFAQs

From ways to attend to schedules and classes, our frequently asked questions can help you navigate your Overland Expo experience.

GENERAL ATTENDANCE INFORMATION

Looking for more specific information? Please visit the venue-specific FAQ below.

WAYS TO ATTEND

OVERLAND EXPERIENCE:

Our premium, all-inclusive education package includes primitive, festival-style camping in Premium Campgrounds plus access to hundreds of specialized classes taught by world-class instructors;  complimentary happy hour drinks Thursday, Friday, and Saturday, as well as a special goody bag – in addition to all weekend access to the vendor/exhibitor area, all demos, slideshows, and featured films.

  1. Learn overland driving and adventure riding techniques, using your own vehicle or motorcycle (limited to 6 sessions).
  2. Get hands-on experience with expedition skills-building and recovery courses (limited to 6 sessions).
  3. Take instructional classes about the latest technologies, gear, packing, maintenance, navigation, and more; at basic and advanced levels (unlimited sessions).
  4. Class selection begins approximately two weeks before the show.
  5. Kids 14 & under arriving in your vehicle are free with any camping pass.
  6. Driver must hold a valid driver’s license to participate in individual driving courses. MUST carry the same for the Overland Experience Passenger ticket as well, if arriving in the same vehicle as the main registrant.
  7. All Overland Experience packages and passenger add-ons MUST be purchased before arrival to the event (available while supplies last)
  8. Camping is primitive and festival-style in Premium Campgrounds; available Thursday thru Monday morning.

OVERLAND EXPERIENCE PASSENGER ticket: must arrive in the same vehicle/moto as the primary ticket holder. 

  1. Can take all static Overland Experience classes (but no hands-on driving or riding classes).
  2. May attend as a rider only in all Overland Experience classes enrolled by the main driver (including static and driving classes). 
  3. Only the primary driver will have access to sign up in the app for driving classes; Passenger/Riders will not be able to sign up for these classes in the app.
  4. All attendees ages 15 years and older must purchase a ticket.

WEEKEND PASS WITH CAMPING:

Enjoy primitive, festival-style camping Thursday thru Monday morning plus a general admission weekend pass to Overland Expo with access to a selection of 120+ activities, the vendor/exhibitor area, all demos, roundtables, slideshows, and films, and are welcome to join happy hours (beverages available for purchase). MOTO tickets: must arrive on a motorcycle/sidecar. 

CAMPING

  • Camping is primitive and festival-style; available Thursday thru Monday morning.
  • No reservations needed; sites are assigned on a first-come, first-serve basis.  Want to camp together?  Please arrive together!
  • Vehicle restrictions apply: campsites are limited to motorcycles, tents, overland vehicles, and small overland trailers only (up to 13 ft long). BEFORE PURCHASING, read ALL vehicle restrictions for the campground on our FAQ.
  • Kids 14 & under arriving in your vehicle are free with any camping pass.
  • PASSENGER ticket: must arrive in the same vehicle/moto as the primary ticket holder.  All attendees ages 15 years and older must purchase a Weekend Pass With Camping Vehicle/Moto or  Passenger ticket.
  • All Weekend Pass with Camping packages and passenger add-ons MUST be purchased before arrival to the event (available while supplies last).
  • ALL TICKETS ARE PRICED PER PERSON — Bring a copy (Print or Digital) for check-in.  

DAY PASS:

Passes are available for Friday, Saturday, or Sunday. Great for locals who want to swing by! You’ll get access to a selection of 30-50+ activities (depending on the day), vendors/exhibitor area, all demos, roundtables, and slideshows. Then stay for happy hours (beverages available for purchase). Kids ages 14 and under are free with a paying adult.

DAY PASS PARKING

  • Overland Expo West: On-site Day Pass parking: a limited quantity of on-site parking tickets will be available for purchase in advance, online only. Free off-site Day Pass parking at NAU with shuttle (details & hours) is included with all admission tickets.
  • Overland Expo Pacific Northwest: On-site Day Pass parking included.
  • Overland Expo Mountain West: On-site Day Pass parking included.
  • Overland Expo East: All Day Pass parking will be on-site $10/day purchase at the gate.
  • No overnight parking or camping allowed with Day Passes (so please don’t ask!).
  • ADMISSION TICKETS ARE PRICED PER PERSON (AGE 15 AND UP MUST PURCHASE A TICKET), PARKING IS PRICED PER VEHICLE

WHAT ARE OTHER WAYS I CAN ATTEND?

We also have opportunities to:

Instruct or Present—we open applications to teach or present at each event, approx. 6 months prior to the show. Due to the volume of applications we receive, we do not accept any email requests. See the application page for more details and availability.

The Participant Release of Liability and the Communicable Disease Hold Harmless Waiver are agreed to electronically when you register for any ticket. Download to read the current waiver:

  • Communicable Disease Hold Harmless Waiver

  • Participant General Release of Liability Wavier

OVERLAND EXPERIENCE

REGISTRATION

There are two of us arriving in one vehicle, and we BOTH want to take classes …

  • You will need to purchase Overland Experience (Vehicle) and Overland Experience (Passenger) admission.

 

I am bringing a vehicle and a motorcycle . . .

  • Your purchase of an Overland Experience (Vehicle) ticket will cover admission plus use of both rigs.

 

I’m arriving as a passenger . . .

  • You still need an admission ticket and can select either an Overland Experience (Passenger) ticket.  During check-out, please let us know the name of the other ticket holder you will be arriving with.
  • The passenger is able to view and sign up for all classes, including premium level classes, that do not involve driving.
     
    Only the Primary Overland Experience ticket holder is able to view and sign up for all classes, including driving classes, and passenger may join the driving class as a passenger, not as a driver, but will not be able to add this class to his/her schedule.

Yes! We really would love to have as many couples as possible! Simply register your spouse with an Overland Experience (Passenger) ticket or contact us if you have additional questions.  Be sure to have your spouse enter their own email address as email is your unique log in ID into the app where classes can be scheduled.

We limit class size to ensure the highest quality teaching atmosphere. Each participant would need to register for an Overland Experience ticket and sign-up for classes, workshops, and driving courses accordingly. 

Spouses or friends can register as an Overland Experience Passenger.  The passenger is able to view and sign up for all classes, including premium level classes, that do not involve driving.
 
Only the Primary Overland Experience ticket holder is able to view and sign up for all classes, including driving classes, and passenger may join the driving class as a passenger, not as a driver, but will not be able to add this class to his/her schedule.

It’s simple! Register online for an Overland Experience package and pay by credit card. Make sure to register using a frequently checked email so you don’t miss any communications from us.

Sorry, but we don’t take phone orders. Please use our website to make a secure transaction.

Yes, as a way to say thank you, Overland Expo offers a 20% discount on Overland Experience packages, Weekend Passes, and Day Passes for active or recent (within 18 months) military service—see the tickets page for a link to submit a request and provide verification.

Overland Experience and Weekend Pass With Camping packages are limited in number and will sell out early.

Once class selection begins, we do not allow Overland Experience attendees to downgrade to Weekend Pass or Day Pass status.

The limit depends on the Overland Experience registration:

  • an Overland Experience (Vehicle) ticket admits one adult and allows for one vehicle (truck + trailer ok) and one motorcycle (optional).
  • an Overland Experience (Moto) ticket admits one adult and one motorcycle (side-car ok) only.
  • an Overland Experience (Passenger) ticket admits one adult; they must arrive with either the primary vehicle or motorcycle ticket holder—they may use that vehicle or motorcycle for taking classes, but cannot bring their own.

All ticket holders agree to the waiver and terms outlined in our Participant Release of Liability with your online registration/ticket purchase. Read and download the Participant Release of Liability above.

CLASS SELECTION

Class selection starts approximately 2-4 weeks before the show using an online system. When class sign-ups are available, an email invite will be sent to the email address you registered with. All classes must be selected before arriving to the event. Riding/driving sessions are limited to 6 per attendee. We limit class size to ensure the highest quality teaching atmosphere.

No, Overland Expo does not provide or rent vehicles or motorcycles. On any sponsored driving course (such as Land Rover, General Tire, or other exhibitor), the test vehicles provided are for the session only, not for the whole weekend. You need to bring your own vehicle or motorcycle to participate in the classes.

Check your personally selected schedule for class-specific requirements and recommendations. In general, we recommend:

  1. Notebook and pen
  2. Gloves
  3. Eye protection (for Driving, Recovery, and Hands-On courses)
  4. Water and sunscreen or long-sleeved shirt/pants and hat
  5. Compass or GPS (for nav classes) if you wish to ask questions
  6. Closed-toe sturdy shoes (no sandals allowed in the CTESA or MESA Training Areas)
  7. Flashlight/headlamp

Prepare your vehicle as if you were going on an overland trip:

  1. High clearance stock 4WD or traction SUV (traction device helpful if you wish to learn more about using it, but not required).
  2. Functioning seat belts for all occupants.
  3. Good tires with no cord showing or dangerous wear. LT-rated recommended.
  4. Working horn.
  5. Insurance (liability/medical/property coverage) and current reg.
  6. Front and rear recovery points.
  7. Spare tire (full size recommended)
  8. Properly secured fire extinguisher.
  9. Properly secured jack.
  10. First aid kit

Prepare your motorcycle as if you were going on an overland trip:

  • Adventure or dual sport motorcycle with high clearance.
  • Helmet, protective jacket / pants, boots, gloves, eye protection.
  • Good tires with no cord showing or dangerous wear.
  • Working horn.
  • Insurance (liability/medical/property coverage) and current reg.

Additional notes:

  • Observe “All Gear, All the Time”—for your own safety!
  • Keep speeds way down—for others’ safety!
  • Do not ride your bike through the Exhibitor areas or where people are camped.

FIRST TIME ATTENDING

Upon arrival, you will receive your credentials (badge and parking pass), a map, daily schedules, and other weekend highlights in our printed Overland News along with a custom gift bag, Overland Sourcebook, and other materials from our exhibitors. There will be Overland Expo t-shirts, hats, and more for purchase.

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds, and while going to and from the classrooms. No vehicles / motorcycles are permitted in the exhibitor area.

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites.

Only Overland Experience attendees have access to premium training classes—you must wear your badge and your vehicle / moto must display a permit at all times. To enter and participate in classes at the Expedition Skills areas, you will need to present your badge / permit at the concierge tents.

WEEKEND AND DAY PASS

TICKETING

All Weekend Pass With Camping tickets need to be purchased online, in advance, and are available while supplies last.

Day Pass tickets are sold online, in advance. Bring a copy of your ticket (digital or print is accepted) and your ID with you.

It’s simple! Purchase Passes online and pay by credit card.

Sorry, but we don’t take phone orders. Please use our website to make a secure transaction.

No, sorry! Overland Experience classes are not available to weekend or day pass attendees, and not on an individual basis. Please don’t call or email and ask, we will still say no!

Weekend Passes with Camping are limited and will sell out. Available to purchase online, while supplies last.

Day Passes usually do not sell out; unexpected circumstances may limit ticket sales for high-attendance days.

All ticket holders agree to the waiver and terms outlined in our Participant Release of Liability and the Communicable Disease Hold Harmless Waiver with your online registration/ticket purchase. Read and download the Waivers above.

RECOMMENDATIONS FOR ATTENDING:

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you keep driving to a minimum while on the venue grounds. No vehicles / motorcycles are permitted in the vendor area.

Mountain bikes are a great alternative for getting around. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites.

REFUNDS

We have been hit with extreme weather during past Overland Expos, continued through it all and had a great time to boot. We are a show by adventurers, for adventurers. We do not give refunds due to weather*—it does not stop the show, it just makes the driving course more epic! (*For emergency personnel whose jobs require them to report to duty, please contact us as soon as you are deployed.)

Refund and Transfer Policy:

  • We have to strictly adhere to our refund policy in order to organize the highest quality event and to run our business; we’re sure you understand.
  • All tickets are refundable prior to 60-days out from the opening day of each event. After that open refund period has closed, all tickets are non-refundable and sales are final.
  • There are NO refunds if you cannot attend.
  • Tickets will not be refunded due to inclement weather. Events take place rain or shine.
  • Attendee to Attendee ticket transfers:
    • It is the responsibility of the person currently registered for Overland Expo to find someone to acquire their ticket. You may want to visit the Facebook Event Page to find someone to take your spot, or to find a ticket that is being offered for transfer.
    • Overland Expo will not manage a waitlist, nor will we act as “match-maker” to help anyone find a ticket.
  • Event cancellation or postponement:

    • If the event is postponed, attendees that don’t request a refund or transfer to another event will be automatically transferred to the postponed dates.
    • If the event is cancelled, attendees will be offered refund or transfer options at the time of cancellation.
  • We reserve the right to change this policy at any time.

Transfer Procedure:

  • In the confirmation email click the link to ‘Set Up Account Now’. Or log-in HERE with the email used at registration (first time user will need to set-up a password)
  • Click Registration at the top of the page
  • Click on your order
  • Locate the ticket/registrant to be transfered
  • Click ‘Edit’ to change the name, email and any other relevant information on the ticket
  • Save the updated information
  • We recommend Resending the confirmation email with the updated information.
  • Email [email protected] if you have any questions.

KIDS

Yes! We encourage families to attend Overland Expo and make improvements to kids programs every year. Many of our workshops, demos, and programs are run by kids for kids and families interested in overlanding.

  • Kids 14 and under are free when accompanying an adult who has purchased any pass.
  • Kids (anyone 17 and under) can attend any of the activities in the Kids Adventure Area, there are select activities that are for ages 12-17 (as marked on the schedule) or other general activities on their own.
  • If space is available, they can accompany their parent to Overland Experience classes and observe but they cannot participate actively in any class and they cannot attend any class of their own; priority attendance is reserved for paying Overland Experience attendees.
  • On any driving course: all drivers must be 18 and older.
  • Sorry, but teenagers 17 and under cannot register for Overland Experience.
  • Participation at the Kids Expedition Skills Area is for kids age 10 and older.
  • Gloves, closed-toe shoes and safety glasses required for participation.
  • Parents must sign safety liability form.
  • Parents can come to observe, but this is a kids activity overseen by our Training Team with the strictest safety protocols.
  • Kids 7 and up are welcome in seminars, lectures and workshops.
  • For safety reasons, kids under 12 can’t attend the technical field classes involving moving vehicles.
  • On driving courses: Children in vehicles must be old enough (toddlers and up; no infants) to be strapped safely into the vehicle without car seats.

No, kids do not sign-up for classes. Kids Adventure Area activities and Weekend Pass programs are open to everyone, so kids can show up at the scheduled time. If they are going to attend Overland Experience classes with their parents (they cannot attend on their own), they can do so only if space is available. Please see age restrictions above for more details.

PETS

Yes! We try to be pet-friendly, however, because of a dog bite incident, we have some rules:

  • Dogs must be leashed, quiet, and cleaned-up-after at all times.
  • NO “zip” leashes (the retractable kind); this is so dogs do not lunge unexpectedly at kids or other dogs.
  • Aggressive dogs will be banned, this includes fighting other dogs, barking, or showing unsocial behavior.
  • Do NOT leave any pet (or child!) in a vehicle at any time—it will be hotter than you think, and it is fatal.

Yes. As long as they are leashed and not disruptive to teachers or other attendees, they can go with you to any classes or programs. Please be mindful of those around you.

See WEST shuttle info HERE. Does not apply to EAST.

SCHEDULE & CLASSES

Friday 9 am – 5 pm • Saturday 8 am – 5 pm • Sunday 8 am – 3 pm

All content (print or lecture / verbal) of all classes / programs is copyright to the presenter and may not be used for generating revenue / building viewers online or in any other format without the owner’s explicit permission in writing (short video clips of 5 minutes or less or photographs are allowed).

Approximately one month before the event, we publish the schedule and a complete list of our program offerings. Check the Schedule & Classes web page (on the main navigation menu for the current show) for the most up-to-date information.

If you registered for an Overland Experience package, you will receive an email with instructions for class selection. Email is our main form of communication and instructions will be sent to the email you registered with. All classes must be signed up for prior to arrival.

If you purchased a Weekend / Day Pass ticket, you do not sign up for classes. There are many other programs you can freely attend, check current schedule for offerings.

For disability accommodations (e.g., sign language interpreters, alternative formats) please contact [email protected] 4-6 weeks* prior to the show. Include your Name, Order Number (if you have already purchased tickets), Contact Information and days of the show that accommodations are needed.

*Due to the relatively rural locations of our events, this advance notice of accommodations enable us to make the most effective provisions possible.

No, sorry! We cannot make Overland Experience classes available to day / weekend passes attendees on an individual basis. Please don’t call or email and ask, we will still say no!

See application page for current deadlines and submit an online application of your class, presentation, roundtable, or demonstration along with a bio. Please do not email us your ideas—we do not accept submissions via email.

SAFETY NOTICE

Overt disorderly conduct (drunkenness or otherwise) will be dealt with strictly through local law enforcement—watch your intake, for the safety and comfort of all. If you participate in any altercations, shouting, arguments, and other disruptive behavior, including disrupting a class by being a know-it-all or heckling another attendee (even if they are related to you), we will ask you to leave.

Is our primary concern, at all times. Always drive slowly. Watch for children. Be cautious of alcohol intake (especially at the high elevations) and never drink + drive.

Absolutely no driving on the Land Rover Driving Course, Camel Trophy Expedition Skills Area, Motorycle Expedition Skills Area or any other training area after hours. Driving is only permitted during teaching and show hours.

GENERAL

Lodestone Events is an event production company with core competencies in event planning & logistics, marketing & communications and sponsorship & exhibitor sales. Lodestone Events’ founders are industry pros with a passion for the live event industry. The team offers decades of experience producing large-scale consumer events coast to coast. For more information, visit lodestoneevents.com.

Overland Expo was founded in 2009 by overlanding hobbyists, journalists and conservationists, Roseann and Jonathan Hanson of ConserVentures, LLC.

Overlanding is a way to describe exploring by your own self-contained means, usually by vehicle (often with four-wheel-drive capability) or adventure motorcycle. It’s long been a traditional way to describe safaris in Africa or exploring in Australia. Brits head “overland” to Africa and Asia and across the Continent.

We use the term to differentiate the activity from other four-wheel-drive activities such as rock-crawling or rallying. For overlanders, the journey is as important as the destination or the activities that we do when we get to our destination (if there even is a specific destination): hiking, nature watching, kayaking, mountain biking, and so on.

For overlanders, camping is really a highlight as well—we enjoy innovations such as roof-top tents, 12-volt fridges, and high-quality awnings, ground tents, kitchen kits, and equipment such as compressors, winches, and other recovery gear.

Overland Expo is designed as a unique event to introduce consumers to all the innovative equipment for camping and vehicles, and to introduce travel enthusiasts to the pleasures of exploring the world via your own self-contained means, whether it’s an old van or a new Land Cruiser or Sportsmobile or BMW motorcycle.

Through social events, programs, classes, and exhibitors, Overland Expo is the largest and most unique event combining adventure travel, vehicles, and motorcycles with education & commerce.

It’s the place to come to get outfitted, get trained, get inspired . . . and get going.

We teach and encourage an approach to exploring by vehicle and motorcycle that respects the land, wildlife, and the other cultures you might encounter. Many of our classes focus on “treading lightly” and how to be an unobtrusive traveler. Overlanding is about exploring, not conquering obstacles, and we focus on the discovery rather than the “extreme” 4×4 or motorcycle activities that are unfortunately more visible.

Overland Expo provides full recycling services (we truck all recyclables to the nearest municipality where full service recycling is available) and we always leave all areas in better shape than we find them.

MEDIA USAGE, RIGHTS, & RELEASE

At Overland Expo, photography, audio, and video recordings may occur, either by media for professional purposes, by Overland Expo staff / contractors for promotional purposes, or by attendees for recreational sharing on social media. Your entry to Overland Expo constitutes your consent to such photography, filming, and/or recording and to any use, in any and all media in perpetuity, of your appearance and voice for any purpose in connection with your presence at Overland Expo.

If you do not wish to be photographed or videotaped, politely approach them and request that they not include you. If you are uncomfortable doing this, ask the instructor or an OX staff person for assistance.

Participant agrees that all content of all classes / programs is copyright to the presenter and may not be used for generating revenue / building viewers online or in any other format without the owner’s explicit permission in writing (short clips of 5 minutes or less or photographs are allowed).

Drones are not allowed.

VEHICLE RESTRICTIONS:

In order to keep our culture of off-the-beaten-path travel alive and well, all on-site camping is restricted to motorcycles, tents, overland vehicles, and small overland trailers ONLY.  

Read all restrictions below. If you have an overland capable adventure vehicle that falls outside these restrictions, please contact us and send us a description and picture of the vehicle.

All attendees are responsible for their own extraction—if they do become stuck, which is more likely with large and/or 2WD and wet conditions.

Two-wheel drive vehicles enter at their own risk; we reserve the right to turn away vehicles if rain has made the camping fields too soft for 2WD to safely access.

Overland/4WD vehicles up to 35 feet long and overland conversions that are not 4WD such as Sprinters or other vans are permitted to camp on site. Do note that larger vehicles may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles.

As a general rule, 13’ is the maximum trailer length. Slightly longer teardrop trailers and off-road designed trailers will also be accommodated. Pop-ups are measured in hauling length, not deployed length. Any hard-sided, standing room trailers must be micro-trailers under 13′. We will do our best to accommodate longer and/or enclosed motorcycle trailers, but please contact us if it is oversized. Vehicles with trailers may be directed to special parking areas and so may not be able to camp close by friends in regular-sized vehicles or on motorcycles.

NOT PERMITTED: 5th-wheel or large travel trailers, or toy haulers cannot be accommodated.

NOT PERMITTED: Class-A and Class-C motorhomes / large RVs cannot be accommodated, no exceptions. 

Camping is in an open grassy field, that may or may not be wet; appropriate tires are recommended. We also recommend you bring a block, plate or other appropriate item to place underneath your kickstand for added support. You will be parking next to your tents so plan accordingly.

THE WORLD IS OUT THERE Let's Go!

Join attendees from all over the world at this year’s Overland Expo in your area.

Photo by Brett Willhelm

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