MTN WestFAQs

AUGUST 22-24, 2025
THE RANCH // LOVELAND, CO, USA
FRI 8-5 | SAT 8-5 | SUN 9-3

ABOUT THE OVERLAND EXPO MOUNTAIN WEST

THE RANCH
LOVELAND, COLORADO, USA

Nestled in the prairie, just outside the foothills of the mountains, Loveland is hailed as the “Gateway to Estes Park and Rocky Mountain National Park.”

The Ranch is Northern Colorado’s largest events complex with over 60 acres of grassland and 12 acres of landscaped courtyard. 

The Ranch Events Complex is located just 40 miles north of Denver and 30 miles from Estes Park and Rocky Mountain National Park. This state-of-the-art complex is located within 10 miles of Fort Collins, Loveland, Greeley, and Windsor. 

  • Hardpack & gravel surfaces in vendor area
  • All attendee parking on-site
  • Electricity in main event common areas
Photo: treventscomplex.com

Locations & Hours

When: Overland Expo Mountain West • August 22-24, 2025

Public Hours: Friday 8 am – 5 pm  •  Saturday 8 am – 5 pm  •  Sunday 9 am – 3 pm

Location: The Ranch – 5280 Arena Circle, Loveland, Colorado 80538

Ways to Attend: We offer ticket options from one-day general admission passes to full Weekend Passes with Camping. For more details and to purchase tickets; see Ways to Attend. All tickets must be purchased online, in advance.

Guide to the Area

AT THE VENUE

  • From Denver – Take I-25 N towards Fort Collins, then take exit 259 for Crossroads Boulevard. Keep right at the fork, and follow signs for Crossroads Boulevard E/Events Complex, and merge onto Crossroads Boulevard. Turn left onto North Fairgrounds Ave, then turn left onto Arena Circle.
  • From Ft Collins – Take I-25 S toward Denver, then take exit 259 for Crossroads Boulevard. Keep left at the fort and follow signs for Crossroads Boulevard East. At the traffic circle, take the third exit onto Crossroads Boulevard. At the next traffic circle, continue straight. Turn left onto North Fairgrounds Avenue, then turn left onto Arena Circle.
  • More info & interactive map HERE

All parking will be complimentary on-site at The Ranch.

Attendees with limited mobility will be able to park in our handicapped-designated areas. There are ADA accessible port-a-johns in the camping and exhibitor areas. The venue has a large amount of smooth sidewalk; some areas are graveled; the camps are dirt and grass, and will be difficult for wheelchairs and low mobility. Please have your ADA placard visible for parking/camping attendant to easily assist you with location placement. We will have staff members available with carts for assisting low-mobility attendees to and from their vehicles/campsites, as needed.Unfortunately, there will not be individual carts or wheelchairs available for rent. Please bring any personal assisted devices as needed.  Please contact us for more information, and we’ll do our best to make your visit as easy as possible. 

  • NO ATVs, quads, or side-by-sides allowed. NO EXCEPTIONS!
  • Bring mountain bikes as an alternative way of getting around.
  • And, of course, walking! The grounds are easily accessible by foot.
  • We will have carts for assisting low-mobility attendees with accessing sites.
  • There will be a good selection of food and coffee trucks onsite. Bring cash for the food trucks and bar.
  • We host a nightly happy hour in the Oasis from Thursday – Saturday from 5 pm – 7 pm.
  • Bar hours vary—see newspaper (receive at check-in) for hours.
    • Drinking= NO Driving. Zero-tolerance is in effect—you will not be allowed to participate in any sponsored driving / riding areas.
  • Supplies such as groceries, ice, gas, banks, etc are located off-site.
  • For a list of area restaurants, visit HERE
  • Overland Expo is an outdoor event—be prepared for any and all weather!
  • Average temperature high/low: 80F / 50F
  • Elevation: 4,982 feet
  • Approx. Sunrise/Sunset: 6:25 am / 7:37 pm
  • Recommendations: Bring layers—everything from sun protection to rain jackets; we can’t predict the weather and the show goes on rain or shine.

The venue does have cell and internet coverage but does have trouble servicing the number of attendees during peak attendance days at times. Public WIFI is available through the venue; however, this is not guaranteed and only a complimentary feature of The Ranch and not provided or promised by Overland Expo. Please bring your own internet device, if needed. 

NO! Drones, paramotors and other flying apparatuses are not allowed, for safety reasons.

ON-SITE CAMPGROUND

  • Camping is festival style in a pine forest; there are no hookups available. 
  • Camping on-site is for ground tent camping, vehicle camping, pop-up and roof top tents, smaller overland vehicles, and motorcycles only (NO travel trailers, NO Class A or Class C style motorhomes allowed. Class B Vans / Camper vans are acceptable.) 
  • Weekend Pass with Camping will also have access to the basic on-site campground (no hook-ups; see vehicle restrictions).
  • Day Pass attendees (those visiting for only one day, even if purchasing all three days) will NOT be eligible for camping. If you are interested in upgrading your day / weekend pass to a camping package, then CONTACT US.
  • All camping spots in the included camping areas are festival-style.
  • For those with limited mobility: we will have an area set aside in the campground close to the main road and close to ADA restrooms.
  • ACCESS: There is a designated area for camping, sites are assigned as you arrive. Camp hosts will be on hand to help you. Please camp only where camp hosts / marshalls indicate.
  • CAMPERS: Ground tent camping, vehicle camping, pop-up and roof top tents, smaller overland vehicles, Class B and motorcycles are allowed ONLY! 
    •  (NO RVs, NO travel trailers, NO Class A or Class C style motorhomes allowed)
  • DRY CAMPING: There are NO hookups for electricity or water at this venue
  • TERRAIN: Camping is in an open, grassy field. Bring good leveling blocks, don’t dig.
  • WATER: There is a potable water sources for filling up, however, we recommend you prepare like you would for an overlanding trip: be self-sufficient and bring your own water containers / food / cooking gear, etc. There will be bottled water for sale at the food court.
  • TOILETS: There will be porta-toilets, but no flush toilets. Please use toilets, not the surrounding areas. If you need to dump your grey or black water, there are dump stations at nearby RV parks.
  • SHOWERS: Geyser showers will be available in the Weekend Pass with Camping and Premium Weekend Pass with Camping areas. Shower service and availability will be VERY limited. Due to the natural location of the venue, there is insufficient water pressure and proper drainage that is required for most systems, such as shower trailers. Our camp showers are offered as convenience only, it’s not intended as a hotel-style experience. We recommend you prepare as you would for an overland-style camping experience, bringing your own portable shower system or wet-wipe style cloths for the two to three nights you will be camping. You are also welcome to bring your own shower / water heating system.
  • LAUNDRY: There are no laundry facilities on-site
  • TRASH & RECYCLING: There will be bins on site, but please try to minimize your trash accumulation; pack it in, pack it out.
  • NO GLASS CONTAINERS: (Includes glass bottles, glass food jars, and anything made of glass) are not permitted at The Ranch, please bring alternatives.
  • FIRES: No personal campfires (no wood burning or digging pits) due to venue rules. This includes charcoal grills; propane is allowed.
  • GENERATORS: Quiet generators are allowed, but must be turned off by 10 pm. Use during the day to top off batteries.
  • NOISE LEVEL: Please be courteous of other campers—no music, parties or other loud noises. Quiet time: 10 pm – 6 am
  • SECURITY: Campground hosts will be on-site 24 hours and roaming security each night. Be cautious and lock your vehicles and keep valuables inside.
  • FIREARMS: Venue rules state no firearms
  • Friends Who Want To Camp Together, Must Arrive Together: There will be no reserving space for friends within the camping area. If you plan to camp with others, we will have a dedicated area on-site where you can wait to enter the camping area until their arrival.
  • All passholders within the group MUST carry the same ticket type. No day / weekend pass attendees may stay overnight in the campgrounds. 
  • If in need of adding on a passenger or upgrading your ticket to a different camping package, please reach out for assistance. 

Yes, you may leave the campgrounds and return to your campsite at any time (even after show hours) as long as you have your admission credentials, as well as camping / vehicle hang tag. 

  • You may leave your camp setup in order to “hold your current space”. OR You may pack up your camp setup and the camping attendant will reassign your campsite upon arrival again. 
  • NOTE: IF YOU DO NOT HAVE YOUR CAMPING CREDENTIALS, YOU WILL NOT BE PERMITTED BACK INTO THE VENUE / CAMPGROUNDS. 

AFTER-HOURS SECURITY PHONE NUMBER: (317) 518-3568 

If you are in need of assistance from security after show hours (overnight), then call this number and our roaming security will immediately assist you on-site. 

PRODUCT PICK UP: (317) 518-3568 

If you have sold an oversize item that you will need help bringing to your campground / car, then call this number during show hours and a member of our staff will be able to assist with a shuttle / cart. 

For all registrants that are camping on-site and Weekend Pass with Camping ticket holders, plan to arrive during staffed hours of operations and allow extra time for parking and/or camp set-up.

  • Thurs: 8am – 6pm
  • Fri: 8am – 6pm
  • Sat: 8am – 5pm

No, Overland Expo Mountain West will not host Overland Expo Training for 2025. There will only be sponsored / exhibitor ride & drives. The test vehicles provided are for the session only, not for the whole weekend. If you are interested in attending the Overland Expo Training, then check out our Pacific Northwest (PNW) event for more information on registering.

TICKETING

All ticket holders agree to the waiver and terms outlined in our Participant Release of Liability Waiver with your online registration / ticket purchase. Read and download the Waiver.

You will be prompted to review and sign your digital waiver via a link in your confirmation email, in order to receive your QR code as your ticket. All attendees agree to the waiver and terms when purchasing a ticket on-site at each event. 

Note: Only the main registrant will receive a confirmation email to sign the waiver and reeceived the QR code. The waiver will be valid for all participants within the same order. All add on items and passengers will be linked to the same QR code. Passengers will not receive email confirmations. 

Once you have signed your digital waiver, you will receive a QR code. This QR code will be your ticket for admission. If multiple tickets have been purchased together, then all tickets will be linked to a QR code and may be accessed by scanning at the entrance gate. All tickets will show the purchaser’s name. However, not to worry, there is no need to change the name (or transfer the ticket) to each person as it can simply be scanned at the of arrival. 

You will be prompted to review and sign your digital waiver via a link in your confirmation email, in order to receive your QR code as your ticket. All attendees agree to the waiver and terms when purchasing a ticket on-site at each event. 

As all Overland Expo Events have dramatically grown within the past few years, it is common for all of the camping and upgraded packages to sell out early. All Camping packages are limited in number, as well as the Moto Dinner + Party tickets. Packages will increase in pricing closer to the event start dates. Please be sure to secure your registration early to avoid any inconvenience. 

Weekend and Day Passes usually do NOT sell out; unexpected circumstances may limit ticket sales for high-attendance days. Day / Weekend pass prices will increase closer to the event start date, as well as for on-site purchases.   

CLASS SELECTION

Class selection starts approximately 2 weeks before the show using an online system. When class sign-ups are available, an email invite will be sent to the email address you registered with. This email will only be sent to the main registrant on the order. You will download the Overland Expo App, choose the MTN WEST event location you will be attending, then log in using the unique email address that you used to register with. All passengers on the order must enter a unique email address in order to log into their own class schedule within the app. We limit class size to ensure the highest quality teaching atmosphere. You may also attend classes as a walk-up. 

NEARBY ACCOMMODATIONS & CAMPING

Check out our Guide to Loveland page. Book Early! It’s a busy weekend.

The Embassy Suites is on-site at The Ranch. There are many additional options nearby, at all price levels. Check out our About the Area page to learn more!

*Disclaimer: if you are contacted by Expo Housing Services (http:// www.expohousingservices.com), we are in no way associated and it is a scam.

There are many campgrounds in the nearby Arapaho & Roosevelt National Forests. Sites are well-spaced and shaded with tables, grills, water, and toilets. For more information, see the Forest Service page about campgrounds.

For those who prefer more solitude, dispersed camping is also allowed in the Arapaho & Roosevelt National Forest. For a detailed guide to regulations and suggested sites, see: Dispersed camping.

TRIP AND VEHICLE PLANNING

Denver Int’l Airport (DEN): 55 Minutes from Loveland

No, Overland Expo does not provide or rent vehicles for any ride and drives. On any sponsored driving course, the test vehicles provided are for the session only, not for the whole weekend.

Fly to Denver and rent a motorcycle locally. Find more details on our Guide to Loveland.

There may be groups organizing overlanding trips to the show, both for a fee or for free. Check out our overlanding resources and routes on the Guide to the Mountain West page

Please check out our GENERAL FAQs for more information. 

If you have any further questions we may assist you with, please CONTACT US for more information.

REFUNDS

We have been hit with extreme weather during past Overland Expos, continued through it all and had a great time to boot. We are a show by adventurers, for adventurers. We do not give refunds due to weather—it does not stop the show, it just makes the training and overall experience more epic!

Refund And Transfer Policy: 

  • We have to strictly adhere to our refund policy in order to organize the highest quality event and to run our business; we’re sure you understand.  
  • Open Refund Policy Prior to 60-days out from opening day: All tickets are refundable or transferrable to another event prior to 60-days out from the opening day of each event. After that open refund period has closed, all tickets are non-refundable and are non-transferrable to another event, and all sales are final including passenger passes and any order add-ons (merchandise, raffle tickets, Moto Party tickets, parking, etc). 
  • Within 60-days from the opening day of each event, all sales are final, non-transferrable to another event and non-refundable. 
  • If you request to downgrade your pass within 60-days out from the opening event date, you will be choosing to forfeit the value difference between the passes. 
  • Events take place rain or shine.  Tickets will NOT be refunded or transferred to another event due to inclement weather. 

 

Purchase Protection 

  • You have the opportunity to protect your order with Purchase Protection. If you happen to need a refund due to a qualifying circumstance, you can receive a refund by filing a claim with Purchase Protection. See qualifying circumstance and terms here: https://www.purchaseprotection.com/
  • Purchase Protection cannot be added after you submit your order.  

 

Attendee to Attendee Ticket Transfers:  

  • It is the responsibility of the person currently registered for Overland Expo to find someone to acquire their ticket. You may want to visit the Facebook Event Page to find someone to take your spot, or to find a ticket that is being offered for transfer. 
  • Overland Expo will not manage a waitlist, nor will we act as “match-maker” to help anyone find a ticket. 
  • All Weekend, Day Pass, and Camping tickets purchased by one person will display that name only. No need to transfer a ticket to a spouse or someone else, for check in purposes. The transfer process will only prompt them to purchase the ticket from you. Tickets may be scanned in with the same name one at a time at the gate.  

 

IF IN NEED OF TRANSFERRING DAY / WEEKEND / CAMPING PASSES, PLEASE FOLLOW THE TRANSFER PROCEDURE BELOW: 

  • In the confirmation email click the link to ‘Set Up Account Now’. Or log-in HERE with the email used at registration (first time user will need to set-up a password)   
  • Click Registration at the top of the page   
  • Click on your order   
  • Locate the ticket/registrant to be transferred   
  • Click ‘Edit’ to change the name, email and any other relevant information on the ticket   
  • Save the updated information   
  • The new ticket holder will be prompted to purchase the ticket in the system before releasing it from you.   
  • We recommend Resending the confirmation email with the updated information.   
  • Once information has been finalized and saved, the new registrant will receive the updated confirmation email and new ticket.  
  • Tickets may be scanned in with the new name at the gate.  
  • If you need any assistance with changing your registration, please contact CUSTOMER SERVICE.  

 

Event cancellation or postponement:  

  • If the event is postponed, attendees that don’t request a transfer to another event will be automatically transferred to the postponed dates.  
  • If the event is cancelled, attendees will be offered transfer options at the time of cancellation to Overland Expo’s discretion. 

 

*We reserve the right to change this policy at any time.* 

  • In the confirmation email click the link to ‘Set Up Account Now’. Or log-in HERE with the email used at registration (first time user will need to set-up a password) 
  • Click Registration at the top of the page 
  • Click on your order 
  • Locate the ticket/registrant to be transferred 
  • Click ‘Edit’ to change the name, email and any other relevant information on the ticket 
  • Save the updated information 
  • The new ticket holder will be prompted to purchase the ticket in the system before releasing it from you. 
  • We recommend Resending the confirmation email with the updated information. 
  • Email us if you have any questions. 

THE WORLD IS OUT THERE GO SEE IT!

Join attendees from all over the world at this year’s Overland Expo MTN in Loveland, CO.

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Photo by @TheAdventurePortal