MTN WestEXHIBITOR FAQs
AUGUST 20-22, 2027
RIVERDALE REGIONAL PARK // BRIGHTON, CO, USA
FRI 9-5 | SAT 9-5 | SUN 9-3
Important Deadlines TO NOTE
PLEASE NOTE: THESE DATES WILL BE STRICTLY ADHERED TO.
THERE WILL BE NO EXCEPTIONS.
-
Deadline to Submit Sourcebook Ads:
Friday, January 22, 2027 -
Deadline for Exhibitor Demo Applications:
Friday, July 2, 2027 -
Deadline to submit COIs:
Friday, July 23, 2027 -
Deadline to rent furniture (tables, chairs & tents):
Friday, July 23, 2027 -
Deadline to submit sampling application:
Friday, July 23, 2027
-
Deadline for Press Release submissions:
Friday, July 23, 2027 -
Deadline to add Extra Badges:
Friday, July 23, 2027 -
Deadline to Update App Profile:
Friday, July 23, 2027 -
Deadline for Attendee Bag Inclusion Deliveries:
Monday, August 16, 2027
EXHIBITOR ARRIVAL INSTRUCTIONS
EXHIBITOR SERVICES MANUAL
BEFORE THE SHOW: MARKETING
Apply to Host a Demo at Your Booth
Registered exhibitors are invited to present live demonstrations of the products or technologies they are selling at their booth. Product demos are a great way to engage attendees, showcase your expertise, and highlight the value of your offerings.
All approved product demos take place within your exhibit space and may be promoted in Overland News’ printed show schedule and the event mobile app.
Product Demo Rules & Regulations
To ensure a safe and positive experience for all attendees and exhibitors, the following rules apply to all product demonstrations:
General Guidelines
- Demonstrations must be conducted entirely within your assigned exhibit space.
- Demos may not block or disrupt aisle traffic, common areas, or neighboring exhibitors.
- Exhibitors are responsible for providing appropriate safety measures to prevent injury to spectators.
Demo Content Requirements
- Product demos must showcase a product being sold at the exhibitor’s booth.
- Submissions that are educational in nature (e.g., Recovery 101, How to Overland, etc.) will not be accepted, as these topics are part of the curated general education program.
- Exhibitors interested in teaching a class in the general education area should contact the Director of Programming at [email protected].
Safety, Fire & Compliance
- Exhibitors must comply with all local fire, safety, environmental, and health regulations.
- Extra caution must be taken when demonstrating equipment with moving parts.
- Wood-burning fires are not permitted.
- Cooking demos using open flames must:
- Use propane tanks equipped with an on/off switch
- Comply with all local health department regulations
- A minimum 3-foot setback must be maintained, or appropriate hazard barriers installed, to protect spectators.
- All demonstrations must be conducted by qualified personnel only.
Conduct & Approval
- Attention-getting devices, stunts, or gimmicks that detract from the professional, educational, or business purpose of the show are prohibited.
- Exhibitors are encouraged to seek approval from Show Management for any activities that may be in question before the event.
Scheduling & Promotion
- All exhibitor demos must be pre-approved by the Director of Programming in order to be included in the event schedule and marketing materials.
- While time-slot requests may be submitted, they are not guaranteed. Scheduling priority is determined on a first-come, first-served basis based on completed applications.
Apply to host a product demo | EXHIBITOR DEMO APPLICATION
*Subject to approval*
Deadline: July 2, 2027
We will have one 2027 issue of the Overland Sourcebook Guide. Please use the guide below to access ad specifications for your Overland Sourcebook ad. This document includes sizes, specs, and deadlines.
2027 OVERLAND SOURCEBOOK SPECS
Deadline: January 22, 2027
DOWNLOAD THE LATEST SOURCEBOOK GUIDE EDITION
2026 Sourcebook Guide – Overland Expo
Email [email protected] if you would like to secure a spot within the 2027 Overland Expo Sourcebook Guide.
ATTENDEE SWAG BAG MATERIALS – Quantity of 1000
Deadline: Monday, August 16, 2027
This is the perfect opportunity for attendee exposure to your brand by placing something memorable in their hands. The ideal giveaway would be a small item or “trinket” with your logo / branding. We encourage this type of premium small swag item with logo / branding, and strongly discourage paper flyers / postcards for the attendee bag. If a paper item is chosen, we do ask that you use it to promote a discount at the event itself or an invite to pick up the giveaway item at your booth. Flyers must be produced on high-quality paper or thick card stock.
Anyone shipping to the storage unit or directly to the venue must fill out this form.
Important Notes:
- NO PALLETS can be shipped to the storage unit
- Reminder that anything that arrives to the venue prior to August 16th will be rejected.
- No liquid, anything perishable, or large items like frisbees, etc.
- Must be an enrolled exhibitor or sponsor for the current show.
- All items being shipped for Attendee Swag Bags, must arrive by August 16, 2027.
Please ship all swag bag items to:
Extra Space Storage
UNIT #TBD
Attn: Overland Expo Mtn West / Insert Exhibitor Name & “SWAG BAG”
4888 Ronald Reagan Blvd.
Johnstown, CO 80534
Overland Expo is hosting a charity raffle to benefit the Overland Expo Foundation. All prizes will be raffled and awarded to attendees at the Overland Expo event.
Overland Expo Foundation Raffle
- Saturday – 7 pm @ the Oasis Bar & Food Court
- Fill Out This Form To Donate A Giveaway Item!
We also host a raffle at the Moto Party + Dinner benefiting a moto charity (TBA).
Moto Party + Dinner Raffle
- Friday – 7 pm @ the Oasis Bar & Food Court
- Fill Out This Form To Donate A Giveaway Item!
We will begin promoting the prizes and companies who donated via overlandexpo.com, social media, and our e-news in August! To be included in the advance promotion, let us know what you’d like to contribute.
Launching new gear or looking for press coverage? Submit your Press Release to your Exhibitor Hub connect with top journalists and content creators attending Overland Expo Mountain West. Share your press releases, product launches, and brand story to maximize exposure and secure valuable media attention. Don’t miss this opportunity—submit before the deadline!
Deadline for Press Release: Friday, July 23, 2027
TRADEMARK, INTELLECTUAL PROPERTY & UNAUTHORIZED USE:
Forge maintains a strict policy on intellectual property rights and will take action on any intellectual property infringement. The term “Intellectual property” or “IP” is used to describe various types of intangible property, patents, registered trademarks & service marks, and registered copyrights. Use of any Forge intellectual property or creating, selling, or promotion of any likeness of Forge’s intellectual property will carry severe consequences, which may include rejecting an exhibitor’s application to participate at Forge sponsored shows, closing an exhibitor’s booth, banning an exhibitor from future Forge-sponsored shows. It is the sole responsibility of the exhibitor to ensure they are not in violation of this contract term. Examples of violations would include merchandise, apparel, patches, products and services provided, sold or promoted at any Forge that carry the trademark of Overland Expo® resemble the likeness or references to these events including but not limited to event location coordinates, Expo East, Expo West, Expo Mtn West, Expo PNW, resemble the likeness of Overland Expo’s signature compass or any Forge event logo; or resemble the services or format of Overland Expo®
Share with your fans and followers that you’ll be exhibiting at Overland Expo Mountain West in August! Below are frames to overlay on a photo of your own.
Overland Expo Logo – Dark / Light
Click here to visit our digital media room with social media assets and promotional copy.
Tag @overlandexpo and #overlandexpomtnwest on Instagram, Facebook, and LinkedIn.
Add the Official Overland Expo Mountain West 2027 Facebook event to your FB page. Once in the event, click the 3 dots next to the “share” button, and click “add to page.”
BEFORE THE SHOW: BOOTH PLANNING
SHIPPING – BOTH MATERIALS/SUPPLIES/PRODUCT
EXHIBITORS MUST COMPLETE INBOUND SHIPPING FORM HERE!
Exhibitors are entirely responsible for all their inbound / outbound freight including but not limited to:
- Preparing items for shipment, sourcing pallets, wrapping, attaching a BOL.
- Arrangement of all inbound / outbound shipping services with a shipping provider (including the Monday post event).
- ALL Exhibitor Shipments MUST BE picked up post-event by Monday, August 23, 2027. All packages left to be picked up after that are subject to a $500 per day fee.
We would request that no items (other than Attendee Swag Bag Items) be shipped to the event prior to the Monday of Event week. Should there be no other options besides shipping to the events prior to the event week, storage and handling fees will be assessed and listed below.
SHIPPING ADDRESSES:
Deliveries must arrive within the date ranges outlined below.
EVENT WEEK (Shipment delivery of Monday 8/16/27 to Friday 8/20/27 of Event) – A $325 handling fee will be charged for a full crate / pallet. Delivery will be made directly to your booth.
Riverdale Regional Park
Attn: Overland Expo & Insert Exhibitor Name and BOOTH # HERE
9755 Henderson Rd
Brighton, CO 80601
PRIOR TO EVENT WEEK (July 16 – Aug 13):
- ONLY USE IF YOU ARE UNABLE TO ARRANGE DELIVERY WEEK OF EVENT.
- Up to 30 Days Prior to Event Week – No shipments will be accepted beyond 30 days out.
- DO NOT SHIP PALLETS OR CRATES TO STORAGE FACILITY. They can only be shipped to the venue starting on Monday August 16, week of event only.
- Once the exhibitor has alerted staff of their arrival in the show office, all packages will be delivered to the exhibitor’s booth space on Thursday of the event weekend between the hours of 9 AM to 5 PM.
- Add both “Overland Expo” and Exhibitor’s Name in the shipment address “Attn To” line to ensure an accurate delivery.
- If items are shipped to Riverdale Regional Park prior to August 16, they will be rejected
- Please see fee schedule below.
Anyone shipping to the storage unit or directly to the venue must fill out this form.
Extra Space Storage
UNIT #TBD
Attn: Overland Expo Mtn West / Insert Exhibitor Name and BOOTH # HERE
4888 Ronald Reagan Blvd.
Johnstown, CO 80534
PRE-EVENT SHIPPING AND HANDLING FEES
DO NOT SHIP PALLETS OR CRATES TO STORAGE FACILITY. They can only be shipped to the venue starting on Monday, August 16, week of event only.
CAMPER TRAILER OFF LOADING FEE (use of ball / hitch)
Have a transporter full of camper trailers? We can help you offload these trailers for a $325 fee per load.
**If both Overland Expo & Exhibitor’s name are not included in the shipping address, we cannot guarantee that items will make it to the destination. With offsite shipping, we will be contracting a handling company to accept and deliver items, so both names in the Attn: line are vital to ensure delivery.
POST EVENT – OUTBOUND SHIPPING
Post event on Sunday / Monday, we will relocate your pre-prepared shipment to the designated pick-up location. All outbound shipments must be prepared for shipment (including wrapping & BOL) and organized by the exhibitor with a shipping provider.
If there is no BOL ready on the shipment, our team will not pick it up. Please guarantee the shipment is wrapped and ready before leaving the venue grounds.
If materials will be shipped to separate locations, then two separate BOLs and Material Handling Forms MUST be completed.
We do not have any extra pallets onsite for shipping. Please make sure to secure your own for delivery purposes.
Please complete and turn in your Outbound shipping confirmation sheet to the show office by noon on Sunday, August 22nd.
For any shipment / pallet / crate left on grounds at venue after the Monday immediately following event, there will be a $500 per day storage fee imposed.
If you are planning on attending Overland Expo Mountain West and have not secured a hotel reservation, search for hotel availability via our trusted partner HotelMap.com.
DISCLAIMER: if you are contacted by Expo Housing Services (http://www.expohousingservices.com), we are in no way associated and we believe it is a scam.
IN-BOOTH EXHIBITOR CAMPING
- Must camp within exhibitor booth footprint.
- Primitive camping, no hook ups
- Camping is only allowed upon approved exhibitor check in Wednesday, August 18th – Monday, August 23rd until 11 AM
- No open flames, propane only, must have an on / off switch
- Ideally no vehicle movement once placed in booth space
- Overland Centric vehicles only.
- No RVs, Toy Haulers etc…
- Must receive an Exhibitor In-Booth Display hang tag for vehicle or trailer, if camping in exhibit vehicle. Please request at check-in.
- We highly recommend that if you are camping, please plan to stay within the show all weekend long.
- Quiet Hours: 10 PM – 7 AM – strictly enforced
- There is no cost associated with camping within your booth space footprint
EXHIBITOR CAMPING – NOT IN BOOTH SPACE
– Must register to camp via this LINK – $80 for Wednesday, August 18th – Monday, August 23rd at 11 AM
– Primitive camping, no hook ups
– Camping Check In will be located at the Exhibitor Campgrounds during the hours below (no exceptions):
*Wednesday – Noon – 6 PM
*Thursday – 8 AM – 6 PM
– Campsite is per camping space not per person
-The Exhibitor Campground Attendant will provide your Exhibitor Camping Hang Credentials
– RVs are NOT allowed Exhibitor Camping
– If you have an RV, you will be requested to park in trailer parking
– No open flames, propane only, must have an on / off switch
– Quiet Hours: 10 PM – 7 AM – strictly enforced
– Once a camping pass is purchased, there will be no refunds.
CAMPING IN ATTENDEE CAMPING AREA – SECURE CAMPSITE HERE
Another option is to camp in the attendee camping area, but an Attendee Weekend Pass with Camping (WPC) must be purchased online before the event. There is limited availability, and sites are assigned as you arrive. Camp hosts will be on hand to help you. We do not reserve spaces in this camping area.
Deadline to submit COI: Friday, July 23, 2027
Overland Expo does not provide any type of insurance coverage for the property and / or personnel of exhibiting companies. Exhibitors must maintain insurance that meets the requirements below and provide proof to Overland Expo Show Management before the show.
An exhibitor shall, at their own expense, secure and maintain through the term of this contract, including move-in and move-out days, the insurance listed below. All such insurance shall be primary of any other valid and collectible insurance of the exhibitor and shall be written on an occurrence basis. Claims-made policies are not acceptable and do not constitute compliance with the exhibitor’s obligations under this paragraph.
The following three types of insurance are required:
Workers’ Compensation insurance, unless you are the sole proprietor. A sole proprietor is a business entity that is owned and run by one individual. If you have even one other person in the booth working with you, you will need worker’s compensation coverage.
Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products, and liquor liability (if applicable).
Automobile Liability insurance with limits not less than $500,000 for each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned, and hired vehicles, including loading and unloading operators. Auto coverage is only required if there is a vehicle in your booth or if you are using a designated loading / unloading area i.e. POV area.
If you need to purchase General Liability Insurance, you can do that directly from Total Event for $69. You can purchase that HERE
Comprehensive General Liability and Automobile Liability insurance policies shall name as additional insured, Emerald (Show Management), and Riverdale Regional Park. If requested, copies of additional insured endorsements, primary coverage endorsements, and complete copies of policies satisfactory to Forge, shall be furnished to Forge thirty (30) days before the first day of the event. Certified copies of the Certificates of Insurance or policies shall ensure that they may not be canceled without a 30-day advance written notice to Forge.
The following MUST be included on the certificate: CLICK HERE FOR AN EXAMPLE.
- “Producer” – Name, Address, and Phone Number of the insurance carrier
- “Description of Special Items” – “Forge – Overland Expo Mountain West 2027, Riverdale Regional Park and each of its subsidiaries, affiliates, officers, employees, agents, and representatives” must be listed as additional insured for the dates August 18-23, 2027.
“Insured” – Company Name, Address, Phone Number, and Booth Number
Certificate Holder Information should be listed as:
Overland Expo Mountain West
31910 Del Obispo, Ste 200
San Juan Capistrano, CA 92675
Copies of certificates of insurance, satisfactory to Forge, shall be furnished to Forge at least thirty (30) days before the Event. Event Partner may not be permitted to enter the Facility until these requirements have been met. Certified copies of the certificates of insurance shall provide that if any of the above-described policies are cancelled before the expiration date thereof, notice will be delivered to Forge in accordance with policy provisions.
2027 Overland Expo Mountain West – Tax Status Form
If you are planning to SELL RETAIL ITEMS directly to consumers, it is your responsibility to register and send all reporting information to the state. Having a Colorado Special Event Tax License may be required. Please visit this link for more information https://tax.colorado.gov/special-event-sales-tax and follow through with any requirements to register/apply with the state of CO, and if necessary collect and report the appropriate Sales Tax. We will be asking for your selling status and permit number if appliable. Our responsibility as promoter is collect this information from each Exhibitor registered and attending our event, and to forward it on to the State of CO Department of Revenue.
MANUFACTURER OR DEALER? YOU MAY NEED AN OFF-PREMISE PERMIT FROM THE COLORADO MOTOR VEHICLE DEALER BOARD
If you are a Motor Vehicle, Motorcycle, Electric Bike Manufacturer or Overland Trailer Manufacturer not licensed by the Colorado Motor Vehicle Dealer Board, you will need to agree that you are not licensed to actively sell product in the state. You will also need to agree that products displayed in your booth are for advertising features and benefits only and cannot contain pricing. Selling onsite could result in a fine from the Colorado Motor Vehicle Dealer Board which you (the Motor Vehicle, Motorcycle, Electric Bike Manufacturer or Overland Trailer Manufacturer exhibiting at the event) will be responsible for paying.
If you are a registered Motor Vehicle, Motorcycle, Electric Bike Dealer or Overland Trailer Dealer in the State of Colorado or a Licensed Manufacturer planning to use a Colorado Licensed Dealer, you agree to obtain an Off-Premise Permit from the Colorado Motor Vehicle Dealer Board, Form DR 2043, found at www.colorado.gov. (Event Specific) Please reach out to the state of Colorado for any further questions.
To order additional exhibitor badges, please do so through our portal below:
Deadline: Friday, July 23, 2027
Additional Exhibitor Badges and Parking Passes may be purchased onsite in the Show Office at Check-In if after the advanced purchase deadline.
Badges will not be mailed. Pick up at check-in at the Show Office Upon Arrival.
Exhibitor Badges will have the company name. You will not register individual staff names.
To order exhibitor rental items such as tables, chairs, tents, ballasts, etc., please do so through our portal below:
Deadline: Friday, July 23, 2027
All tents must be secured – no exceptions. Weather is unpredictable and winds are often gusty.
Each venue includes asphalt, concrete, gravel and grass surfaces. Please contact your sales rep to find out which surface you are on and to make sure you bring supplies for securing your booth properly – Staking is approved up to 21 inches, anything over 21 inches MUST seek approval from Show Management.
Large water containers make the best anchors for tents on asphalt and concrete.
All rules and regulations for sampling at Overland Expo can be found on the Sample Request Form below.
You MUST submit a request to sample any food / beverage prior to the deadline. Subject to Approval.
Deadline to Submit a Request to Sample: Friday, July 23, 2027.
ON-SITE: BOOTH PLANNING
Your booth display must fit into your purchased space. This includes any weights that secure your tent down, display items, vehicles, and trailer (if applicable).
QUIET HOURS: 10 PM – 7 AM | Quiet hours start at 10 PM and are strictly enforced.
MUSIC: Very low volume music is acceptable, but do not disturb your neighboring exhibitors.
DISPLAY: Your display must be a family-friendly exhibit. Absolutely no profanity, no sexual content (including innuendo), no scantily clad “spokespersons” either in person or in pictures, and no copyright infringement upon the Overland Expo logo / brand is allowed.
GENERATORS: Exhibitor Generators are allowed as long as they are quiet. If your generator is loud, you will be asked to turn it off during show hours. If you are camping in your booth, your generator must be turned off by 10 PM. If you are carrying extra fuel in your booth for the generator, you are also required to have a fire extinguisher.
Overland Expo is a NO DRONE zone. We ask you not fly drones at the events. Many of our events are located very close to airports, and it is for the safety of all attendees.
All display vehicles must arrive between 7 AM to 8 AM on event days.
No Exceptions
– Only vehicles with a DISPLAY VEHICLE tag may remain in exhibitor booths
– Display vehicles are vehicles that are part of a booth display, that fit into the booth dimensions and have been designated with a “Display” hang tag.
– If the vehicle does not go into your display space, it does not come into the show area. All other exhibitor vehicles must be parked in the designated exhibitor parking lot with a parking pass.
– Any display vehicles arriving after this deadline on an event day will only park in the designated exhibitor parking lot.
– Display vehicles are not permitted to leave the show area until one hour AFTER the event has closed to the public for safety reasons.
– It is encouraged to leave any display vehicle in your booth all weekend (instead of driving it back and forth into town / hotel) to avoid issues with getting your display vehicle back in your booth space.
NO MOVING VEHICLES in and out of Exhibitor area during show hours, and no ATVs, electric bikes / scooters, or other motorized transport allowed in the Exhibitor area as a means of transport except for officially sanctioned reasons. This is for safety, dust, and noise control. All extra vehicles must be in the exhibitor parking lot (see map). All display vehicles must be in the show before 8 AM on event days. Any vehicles that arrive after this designated time frame will not be allowed in the show.
- Show management reserves the right to approve or deny if a display vehicle is approved to be in the show. Vehicle such as rock crawlers, side-by-sides, dune buggies, ultra four vehicles, etc. will not be approved. All display vehicles must be Overland Centric.
EXHIBITOR LOAD-IN FOR ALL EXHIBITORS:
- Wednesday, August 18, 2027, Noon to 6 PM: No early arrivals will be allowed in until NOON, other than large semis. If you will be bringing a semi for your booth space or product, then please contact your sales representative before the event so they may expect your arrival. If you have a trailer that is part of your booth display, we highly encourage you to arrive and place the trailer in your booth space on Wednesday.
- Thursday, August 19, 2027, 8 AM to 6 PM: Load-in will continue.
- SEMI RIGS need to arrive by 9 AM on Wednesday to get placed before we start load-in at noon.
- Moving in or setting up will not be allowed on Friday before gates open. All exhibitors must be moved in and set up by Thursday 6 PM.
EVENT HOURS:
- Friday – 9 AM – 5 PM
- Saturday – 9 AM – 5 PM
- Sunday – 9 AM – 3 PM
Exhibitors are to be in their booths and ready to go before Event opens. We suggest that you arrive no later than 30 mins before Event opening to be prepared for the crowd.
DISPLAY VEHICLES:
- Display vehicles are vehicles that are part of a booth display, that fit into the booth dimensions and have been designated with a “Display Vehicle” hang tag.
- If the vehicle does not go into your display space, then it does not come into the show area. All other exhibitor vehicles must be parked in the designated exhibitor parking lot and are required to have a parking pass. If in need of a parking pass, please purchase one in the Show Office.
- Display Vehicles will be allowed to enter the show area for booth space placement from 7 AM – 8 AM on event days. No other vehicles are permitted to enter the show gate / area on event days other than the display vehicles with display vehicle hang tags.
- No vehicles will be permitted to enter the show area after 8 AM on any event day. There will be no exceptions. Any display vehicles arriving after 8 am on an event day will only be permitted to park in the designated exhibitor parking lot.
- No vehicle movement within the show footprint between 8 AM – 5 PM.
- Display Vehicles are not permitted to leave the show area until an hour after the event has closed to the public due to safety purposes.
- It is highly encouraged to leave any Display Vehicle in your booth all weekend (instead of driving this vehicle back and forth into town / hotel) to avoid any issues with getting your Display Vehicle back in your booth space.
THURSDAY, FRIDAY, AND SATURDAY FROM 5 – 7 PM: All nightly Happy Hour events will take place at the Oasis Bar & Food Court. Show your exhibitor badge to receive a free drink ticket to the bar during Sponsored Happy Hour Events ONLY.
Once you take your drink ticket to the bar, you will receive 1 complimentary drink. Both alcoholic and non-alcoholic options are available. Drink tickets are only valid on the day they are issued and cannot be used on another night.
Arrival documents will be available approximately 3 weeks out from the event. We will send them out to the main contact email that is registered within the exhibitor portal.
If you need to change your main contact in the system, please contact [email protected] to take care of that for you.
PRODUCT PICKUP: If you have sold an oversize item that your customer will need help bringing to their campground / car, then call this number and a member of our staff will be able to assist with a shuttle / cart.
AFTER-HOURS SECURITY: If you are in need of assistance from security after show hours (overnight), then call this number and our roaming security will immediately assist you on-site.
You must inform Show Management of any intent to host a gathering that includes the distribution of alcohol on venue premises and obtain a permit. Any serving of alcohol must be organized and managed through the event venue.
Due to liquor licenses and rules set by the Alcohol and Beverage Commission in each state, there are strict rules on distribution of alcohol. Any organized party not registered with Show Management and not complying with the rules will be considered illegal and dealt with by the County Sheriff and will be shut down immediately. There is no distribution of alcohol allowed on venue premises via any other channel other than the event venue’s alcohol provider.
For Set Up Before the Show:
- Please break down all the cardboard and leave it at the end of your aisle. The clean-up crew will come by and grab it prior to opening the next day.
- Any additional trash that is not cardboard can be placed in dumpsters and trash cans surrounding the event.
- Trash cans will be located at the end of aisles, so that no exhibitor has a trash can in their booth.
- If you would like an Overland Expo Foundation trash bag to keep in your booth, please inquire at the Show Office.
For Tear Down at the End of the Show:
- Please break down all the cardboard and place it in your booth space.
- Please do NOT leave behind concrete blocks, sandbags, wood chips or gravel. If you do not want to take them with you, please place them in a dumpster.
Parking is complimentary at Riverdale Regional Park however exhibitors will be provided with parking passes to access a special exhibitor parking lot.
Display Vehicles (vehicles that will be on display in your booth) will receive a hang tag to enter/exit the event gates. Please see Display Vehicles rules under “Load-In & Event Hours.”
Planning to camp in an RV or trailer over 13ft? Do you want water and electric hookups?
Reserve a campsite at Riverdale Regional Park RV Park.
Exhibitors who attempt to leave early damage the show, create a dangerous environment for attendees, and harm attendance prospects for future shows. There are attendees that purchase Sunday passes, expecting to see a full show, and we must provide them with the same event and exhibitor experience.
Early departures will mean you will forfeit your space for future shows. Keep in mind, we are a sold out event, plus waitlisted exhibitors. If you personally are not attending the show, then please make sure your staff is aware of this. We will have staff on hand to record any early departures.
OTHER CONSIDERATIONS
The Terms & Conditions and Exhibitor Space Agreement for Overland Expo Mountain West can be seen below:
We do not sell our Attendee Lists. If you receive any email offering our attendee lists, it is a scam. Reach out to your sales rep with any questions.
- General Questions about Overland Expo® – FAQs
- Questions about the West Venue – Mountain West FAQs
- Still have questions? Email [email protected]
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Photo by Brett Willhelm, Willhelmn Visual Works