WestFAQs

MAY 16-18, 2025
FT. TUTHILL COUNTY PARK // FLAGSTAFF, AZ, USA
FRI 8-5 | SAT 8-5 | SUN 9-3

ABOUT THE OVERLAND EXPO WEST

FORT TUTHILL COUNTY PARK
FLAGSTAFF, ARIZONA, USA

This historic property is just minutes from downtown Flagstaff, Arizona, the gateway to the Grand Canyon and Four Corners region. Fort Tuthill is Coconino County’s fairgrounds, with easy paved access just off Interstate 17 and across from the international airport; buildings and ramadas; organized campground for 1000 units plus adjacent unlimited Coconino National Forest dry camping; and best of all, all-weather access with pine trees throughout. The site also has an adventure ropes course, disc golf course and miles of mountain bike trails. 

Photo by Zach Elseman

Location & Hours

When: Overland Expo WEST • May 16-18, 2025

Public Hours: Friday 8 am – 5 pm  •  Saturday 8 am – 5 pm  •  Sunday 9 am – 3 pm

Location: Fort Tuthill County Park, 2446 Fort Tuthill Loop, Flagstaff, AZ 86005 [OVERVIEW LOCATION MAP] 

Ways to Attend: See our Tickets page to buy tickets. 

Guide to the Area

AT THE VENUE

  • On-site Day Pass parking: a limited quantity will be available for purchase in advance, online only. Make sure to add a parking pass to your ticket purchase early, as on-site parking ALWAYS sells out well before show month.
  • Free off-site Day Pass parking is available at Northern Arizona University with free shuttle service to/from Overland Expo.  
  • No overnight parking or camping allowed with Day or Weekend Passes (so please don’t ask!).
  • If you are a weekend pass holder, an on-site parking pass must be purchased for each day of the event. No parking will be sold on-site during the event weekend. 
  • CONTACT US if you would like to add a parking pass to your order today!

Shuttle service will be available for Weekend & Day Pass ticket-holders to/from the free off-site parking at Northern Arizona University (NAU). This complimentary shuttle service will take you along an approximate 10-minute scenic route to/from the event.

  • Overland Expo is a dog-friendly event but please abide by our pet rules.  More info >>

  • The day-pass shuttle service will allow pets, however, please keep them leashed at all times.  

  • Along with dogs, shuttles may also accommodate children, strollers, and transportation of product purchases back to your vehicles from the show. 

The off-site Day Pass parking at NAU with shuttle to/from Overland Expo will run:

  • Friday 7:45am – 9:30pm
  • Saturday 7:45am – 9:30pm
  • Sunday 8:45am – 3:30 pm

Although we are an event that promotes the use of vehicles and motorcycles for overlanding, we ask you to keep driving to a minimum while on the venue grounds. No vehicles, motorcycles, bikes, and electric scooters/bikes are permitted in the vendor area.

Mountain and electric scooters and bikes are a great alternative for getting around to and from the campgrounds only. Please note: NO ATVs, quads, or side-by-sides except for those with appropriate handicap placards and solely used for assisting low-mobility attendees with accessing sites.

Attendees with limited mobility will be able to park in our handicapped-designated areas. There are ADA accessible port-a-johns in the camping and exhibitor areas. The venue is level, with a large amount of pavement (though rough); some is graveled; the camps are dirt, and will be difficult for wheelchairs and low mobility. Please have your ADA placard visible for parking/camping attendant to easily assist you with location placement. We will have staff members available with carts for assisting low-mobility attendees to and from their vehicles / campsites, as needed. Unfortunately, there will not be individual carts or wheelchairs available for rent. Please bring any personal assisted devices as needed.  Please contact us for more information, and we’ll do our best to make your visit as easy as possible. 

The venue does have cell and internet coverage but does have trouble servicing the number of attendees during peak attendance days at times. WIFI will NOT be provided, so please bring your own internet device, if needed. 

No! Drones, paramotors, and other flying apparatuses are NOT allowed, for safety reasons; additionally, we are within 1 mile of an airport and within the flight zone. 

There will be a good selection of food, beverage (alcoholic and non-alcoholic), and coffee trucks onsite in the Oasis Bar & Food Court available for purchase.

  • We host a nightly Happy Hour in the Oasis from Thursday – Saturday from 5 pm – 7 pm.
  • Bar hours vary – see newspaper (receive at check-in) for hours. 
  • Drinking= NO Driving. Zero-tolerance is in effect—you will not be allowed to participate in any sponsored driving / riding areas.

Supplies such as groceries, ice, gas, banks, etc are located in Flagstaff just 5 minutes from Ft. Tuthill.  No glass bottles are allowed at Fort Tuthill County Park.  

Overland Expo is an outdoor event—be prepared for any and all weather! Every year is quite a surprise! 

  • Daytime: Average temp is 65°F; dry and often WINDY
  • Nighttime: Average temp is 29–35°F
  • Elevation: 7,000 feet
  • Approx. Sunrise/Set: 5:30 am / 7:30 pm

Smoking is only allowed in designated smoking locations. Smoking is prohibited in campgrounds, tents, and setups. Due to extreme fire danger during this time of year, we highly suggest not smoking at the event.  

RECOMMENDATIONS:

  • Bring sun protection such as a hat, sunscreen, long-sleeved light shirts.
  • Layering is highly recommended; temps drop quickly after sunset.
  • Drink lots of water; you will dehydrate faster and alcoholic beverages hit you quicker at higher elevations!
  • Elevation can also affect those with cardiac issues, please use caution.
  • We will have potable water stations for refilling your personal water bottles.
  • Please arrive with water tanks full.  Access to camper water tanks will be limited.
  • Backpacks are allowed in the exhibitor area to carry necessary supplies. 

ON-SITE CAMPGROUND

  • Camping is festival style in a pine forest; there are no hookups available.
  • Camping on-site is for ground tent camping, vehicle camping, pop-up and roof top tents, smaller overland vehicles and motorcycles only (NO RVs, NO travel trailers, NO Class A or Class B style motorhomes allowed), see vehicle restrictions. 
  • The Fort Tuthill County Campgrounds is reserved for the Overland Expo Premium Weekend Pass With Camping attendees only during the event weekend (closed to the public). 
  • General admission Weekend Pass with Camping will have access to basic on-site camping (no hook-ups) in the main camping areas of the event.  The general campgrounds is a nice walk through the forest to the main event entrance. If in need of ADA accommodations, please make sure to choose this option upon registering for your passes. 
  • Day Pass attendees (those visiting for only one day) ARE NOT eligible for camping. If you are interested in upgrading your day / weekend pass to a camping package, then CONTACT US.
  • Organized group camping is not available.  Campsites are assigned on a first-come, first-served basis.  If you’d like to camp with your group, we recommend you all arrive together to be placed together. You must purchase the same camping ticket in order to camp within the same area.

Rustic camping is located north of the exhibitors. Access is open to ground tent camping, vehicle camping, pop-up and roof top tents, smaller overland vehicles, and motorcycles only (NO RVs, NO travel trailers, NO Class A or Class C style motorhomes allowed); see vehicle restrictions. There will be porta-john and cabana-style showers within the campground; there are potable water spigots for filling up.

Camping is festival-style. On-site camping is in demand. In order to accommodate as many on-site campers as possible, campers will be near fellow campers.

This new campground area allows for the Weekend Pass with Camping package but for those attendees that need an additional space. The Weekend Pass with Large Campsite package will allow for a guaranteed 20X20 campsite. Spaces are limited for this pass type, so book early. 

Premium camping is an upgraded camping packages that allows for a more exclusive camping experience. The premium camping location lies closest to the event & exhibitor areas. Spacing is limited to vehicles and trailers under 13 feet. Premium camping sells out quickly, as campsites are limited. 

Camping is still festival-style in premium camping. In order to accommodate as many on-site campers as possible, campers will be near fellow campers.

RULES FOR CAMPING:

  • Pets are welcome, but please have them leashed at all times and clean up after them; make sure to read the Pet Rules.
  • There will be roaming 24-hour security.
  • NO open (wood or charcoal) fires allowed in the dispersed camping areas. Propane cookstoves and gas-powered campfire units with an on and off switch only are acceptable. 
  • There is NO electricity. Please turn off your generators when quiet hours begin at 10:00 pm as to not disturb your neighbors.
  • Camping check-in will open at 8 am on Thursday morning. You may stay through Sunday night, if you desire. 
  • All campers must be off the venue grounds by 11am Monday morning.
  • Friends Who Want To Camp Together, Must Arrive Together: There will be no reserving space for friends within the campgrounds. If you plan to camp with your friend, please plan to meet up prior to your arrival at the event grounds. All passholders within the group MUST carry the same ticket type. No day / weekend pass attendees may stay overnight in the campgrounds.
  • If in need of adding on a passenger or upgrading your ticket to a different camping package, please reach out for assistance. 

 

FACILITIES & AMENITIES:

  • There are no hookups for electricity or water in the camping areas.
  • We provide porta-toilets throughout the venue.
  • We recommend you prepare as you would for an overland-style camping experience, bringing your own portable shower system or wet-wipe style cloths for the two to three nights you will be camping. You are also welcome to bring your own shower / water heating system.
  • There are NO water spigots in the camp areas for filling up trailer water tanks.  Bring your own filled water containers / food / cooking gear, etc. Treat this like a true overlanding trip: be self-sufficient or plan to travel to Flagstaff (minutes away) for food, water, etc.

TREES: There are pine trees in the camping areas (yes, bring a hammock), but no wood cutting.

FIRES: No campfires (wood or charcoal) in the dispersed camp areas due to fire danger. Propane is allowed, including portable campfire appliances – MUST have an on and off switch. NOTE: All and any fires, including propane, could be banned in the event of extreme fire danger.

GENERATORS: Quiet generators are allowed but must be turned off by 10 pm. Please be considerate of your neighbors. 

FIREARMS: Venue rules state no firearms

AFTER-HOURS SECURITY PHONE NUMBER: (317) 518-3568 

If you are in need of assistance from security after show hours (overnight), then call this number and our roaming security will immediately assist you on-site. 

PRODUCT PICK UP: (317) 518-3568 

If you have purchased an oversize item that you will need help bringing to your campground / car, then call this number during show hours and a member of our staff will be able to assist with a shuttle / cart. 

  • There are no hookups for electricity or water in the rustic camping areas. 
  • We provide porta-toilets throughout the venue. 
  • We recommend you prepare as you would for an overland-style camping experience, bringing your own portable shower system or wet-wipe style cloths for the two to three nights you will be camping. 
  • There are NO water spigots within the camp areas for filling up trailers and water tanks. Please bring your own filled water containers / food / cooking gear, etc. Treat this like a true overlanding trip: be self-sufficient or plan to travel to Flagstaff (minutes away) for food, water, etc. 

For all Premium Weekend Pass with Camping registrants:
Arrive during staffed hours of operations and allow extra time for parking and/or camp set-up.  Please check in prior to arrival at the event grounds at the KC HiLITES Headquarters in Flagstaff (1751 S Thompson St, Flagstaff, AZ. 86001) during the below check-in hours.  Once you have your credentials, you can head to the event grounds to set up camp.

  • Thurs: 8am – 6pm
  • Fri: 8am – 6pm
  • Sat: 8am – 5pm

 

General Admission Weekend Pass with Camping ticket holders:
Arrive during staffed hours of operations and allow extra time for parking and/or camp set-up. Park in a campsite first, then come to the grandstands to get your credentials

  • Thurs: 8am – 6pm
  • Fri: 8am – 6pm
  • Sat: 8am – 5pm

Once check-in closes for the day, we will stage late arrival campers in lanes outside of the venue to be ready for check-in the following day at 8am.  Late arrival campers will not be allowed to camp in the event campgrounds until they have checked-in the following morning.

For the best experience, we highly recommend arriving within the available check-in hours so that we can better accommodate you. 

NEARBY ACCOMMODATIONS & CAMPING

Check out our Guide to Flagstaff page. Book Early! It’s a busy weekend in Flagstaff.

There are no on-site hotels available, but there are many options nearby, at all price levels. Check out our Accommodations section of our Guide to Flagstaff page for links and information.

*Disclaimer: if you are contacted by Expo Housing Services (http:// www.expohousingservices.com), we are in no way associated and it is a scam.

There are many U.S. Forest Service campgrounds around the Flagstaff area. Sites are well-spaced and shaded with tables, grills, water, and toilets. For more information, see the Forest Service page about Coconino campgrounds.

For those who prefer more solitude, dispersed camping is also allowed in the Coconino National Forest. For a detailed guide to regulations and suggested sites, see: Dispersed camping.

TRIP AND VEHICLE PLANNING

Flagstaff’s Pulliam Airport (FLG) is a 30-minute connecting flight from Phoenix’s Sky Harbor International (PHX). All major car rental companies are represented at FLG, or you can rent a car at PHX and make the 2-1/2-hour drive to Fort Tuthill from there.

For something a bit more interesting than a Kia sedan, Barlow’s Jeep Rental in Sedona (20 miles from the venue) rents new Jeep Wranglers.

If you are looking to rent a motorcycle, Arizona Motorcycle Adventures in Tempe has a selection of bikes ready for your adventure.

If you have a personal vehicle for sale, and you are a registered camper, you are welcome to display 1 (one)  “for sale” sign at your vehicle, in the camping area.

No, Overland Expo West will not host Overland Expo Training for 2025. There will only be sponsored / exhibitor ride & drives. The test vehicles provided are for the session only, not for the whole weekend. If you are interested in attending the Overland Expo Training, then check out our Pacific Northwest (PNW) event for more information on registering.

There are numerous groups organizing overlanding trips to the show, both for a fee or for free. The following forums are good resources:

 

Find overlanding resources and routes on the About the Area page. 

If you have other forum resources, please let us know.

Ticketing

All ticket holders agree to the waiver and terms outlined in our Participant Release of Liability Waiver with your online registration / ticket purchase. Read and download the Waiver.

You will be prompted to review and sign your digital waiver via a link in your confirmation email, in order to receive your QR code as your ticket. All attendees agree to the waiver and terms when purchasing a ticket on-site at each event. 

Note: Only the main registrant will receive a confirmation email to sign the waiver and reeceived the QR code. The waiver will be valid for all participants within the same order. All add on items and passengers will be linked to the same QR code. Passengers will not receive email confirmations. 

Once you have signed your digital waiver, you will receive a QR code. This QR code will be your ticket for admission. If multiple tickets have been purchased together, then all tickets will be linked to a QR code and may be accessed by scanning at the entrance gate. All tickets will show the purchaser’s name. However, not to worry, there is no need to change the name (or transfer the ticket) to each person as it can simply be scanned at the of arrival. 

You will be prompted to review and sign your digital waiver via a link in your confirmation email, in order to receive your QR code as your ticket. All attendees agree to the waiver and terms when purchasing a ticket on-site at each event. 

As all Overland Expo Events have dramatically grown within the past few years, it is common for all of the camping and upgraded packages to sell out early. All camping packages are limited in number, as well as the Moto Party +Dinner tickets. Packages will increase in pricing closer to the event start dates. Please be sure to secure your registration early to avoid any inconvenience. 

Weekend and Day Passes usually do NOT sell out; unexpected circumstances may limit ticket sales for high-attendance days. Day /Weekend pass prices will increase closer to the event start date, as well as for on-site purchases. 

CLASS SELECTION

Class selection starts approximately 2 weeks before the show using an online system. When class sign-ups are available, an email invite will be sent to the email address you registered with. This email will only be sent to the main registrant on the order. You will download the Overland Expo App, choose the WEST event location, then log in using the unique email address that you used to register with. All passengers on the order must enter a unique email address in order to log into their own class schedule within the app. We limit class size to ensure the highest quality teaching atmosphere. You may also attend classes as a walk-up. 

Please check out our GENERAL FAQs for more information. 

If you have any further questions we may assist you with, please CONTACT US for more information.

REFUNDS

We have been hit with extreme weather during past Overland Expos, continued through it all and had a great time to boot. We are a show by adventurers, for adventurers. We do not give refunds due to weather—it does not stop the show, it just makes the training and overall experience more epic!

Refund And Transfer Policy: 

  • We have to strictly adhere to our refund policy in order to organize the highest quality event and to run our business; we’re sure you understand.  
  • Open Refund Policy Prior to 60-days out from opening day: All tickets are refundable or transferrable to another event prior to 60-days out from the opening day of each event. After that open refund period has closed, all tickets are non-refundable and are non-transferrable to another event, and all sales are final including passenger passes and any order add-ons (merchandise, raffle tickets, Moto Party tickets, parking, etc). 
  • Within 60-days from the opening day of each event, all sales are final, non-transferrable to another event and non-refundable. 
  • If you request to downgrade your pass within 60-days out from the opening event date, you will be choosing to forfeit the value difference between the passes. 
  • Events take place rain or shine.  Tickets will NOT be refunded or transferred to another event due to inclement weather. 

 

Purchase Protection 

  • You have the opportunity to protect your order with Purchase Protection. If you happen to need a refund due to a qualifying circumstance, you can receive a refund by filing a claim with Purchase Protection. See qualifying circumstance and terms here: https://www.purchaseprotection.com/
  • Purchase Protection cannot be added after you submit your order.  

 

Attendee to Attendee Ticket Transfers:  

  • It is the responsibility of the person currently registered for Overland Expo to find someone to acquire their ticket. You may want to visit the Facebook Event Page to find someone to take your spot, or to find a ticket that is being offered for transfer. 
  • Overland Expo will not manage a waitlist, nor will we act as “match-maker” to help anyone find a ticket. 
  • All Weekend, Day Pass, and Camping tickets purchased by one person will display that name only. No need to transfer a ticket to a spouse or someone else, for check in purposes. The transfer process will only prompt them to purchase the ticket from you. Tickets may be scanned in with the same name one at a time at the gate.  

 

IF IN NEED OF TRANSFERRING DAY / WEEKEND / CAMPING PASSES, PLEASE FOLLOW THE TRANSFER PROCEDURE BELOW: 

  • In the confirmation email click the link to ‘Set Up Account Now’. Or log-in HERE with the email used at registration (first time user will need to set-up a password)   
  • Click Registration at the top of the page   
  • Click on your order   
  • Locate the ticket/registrant to be transferred   
  • Click ‘Edit’ to change the name, email and any other relevant information on the ticket   
  • Save the updated information   
  • The new ticket holder will be prompted to purchase the ticket in the system before releasing it from you.   
  • We recommend Resending the confirmation email with the updated information.   
  • Once information has been finalized and saved, the new registrant will receive the updated confirmation email and new ticket.  
  • Tickets may be scanned in with the new name at the gate.  
  • If you need any assistance with changing your registration, please contact CUSTOMER SERVICE.  

 

Event cancellation or postponement:  

  • If the event is postponed, attendees that don’t request a transfer to another event will be automatically transferred to the postponed dates.  
  • If the event is cancelled, attendees will be offered transfer options at the time of cancellation to Overland Expo’s discretion. 

 

*We reserve the right to change this policy at any time.* 

  • In the confirmation email click the link to ‘Set Up Account Now’. Or log-in HERE with the email used at registration (first time user will need to set-up a password) 
  • Click Registration at the top of the page 
  • Click on your order 
  • Locate the ticket/registrant to be transferred 
  • Click ‘Edit’ to change the name, email and any other relevant information on the ticket 
  • Save the updated information 
  • The new ticket holder will be prompted to purchase the ticket in the system before releasing it from you. 
  • We recommend Resending the confirmation email with the updated information. 
  • Email us if you have any questions. 

THE WORLD IS OUT THERE GO SEE IT!

Join attendees from all over the world at this year’s Overland Expo West in Flagstaff, AZ.

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