May 15 - 17, 2026 — Fort Tuthill County Park, Flagstaff, AZ, USA
* The following application is for registered Exhibitors presenting a product demo at their booth.
* Submit one application per topic.
* Each application is subject to approval. You will be notified if your demo application has been denied or needs to be modified in order to be approved.
** DEADLINE: March 27, 2026 **
Product Demo Rules & Regulations: To ensure a safe and positive experience for all attendees and exhibitors, the following rules apply to all product demonstrations: General Guidelines: Demonstrations must be conducted entirely within your assigned exhibit space. Demos may not block or disrupt aisle traffic, common areas, or neighboring exhibitors. Exhibitors are responsible for providing appropriate safety measures to prevent injury to spectators. Demo Content Requirements: Product demos must showcase a product being sold at the exhibitor’s booth. Submissions that are educational in nature (e.g., Recovery 101, How to Overland, etc.) will not be accepted, as these topics are part of the curated general education program. Exhibitors interested in teaching a class in the general education area should contact the Director of Programming at
[email protected]. Safety, Fire & Compliance: Exhibitors must comply with all local fire, safety, environmental, and health regulations. Extra caution must be taken when demonstrating equipment with moving parts. Wood-burning fires are not permitted. Cooking demos using open flames must: Use propane tanks equipped with an on/off switch Comply with all local health department regulations A minimum 3-foot setback must be maintained, or appropriate hazard barriers installed, to protect spectators. All demonstrations must be conducted by qualified personnel only. Conduct & Approval: Attention-getting devices, stunts, or gimmicks that detract from the professional, educational, or business purpose of the show are prohibited. Exhibitors are encouraged to seek approval from Show Management for any activities that may be in question before the event. Scheduling & Promotion: All exhibitor demos must be pre-approved by the Director of Programming in order to be included in the event schedule and marketing materials. While time-slot requests may be submitted, they are not guaranteed. Scheduling priority is determined on a first-come, first-served basis based on completed applications.
